The president, Council of Scientific
& Industrial Research on the recommendation of the Committee of Inquiry, CSIR under item No. 23 of
its first Report, has been pleased to decide that :-
"the reasons for extending the
period for probation should always be communicated in writing; if no decision
extending the probation communicated in writing to the persons concerned within
three months of expiry of the stipulated period of probation, they should be
deemed to have completed the probation, satisfactorily. In order to have a careful watch over such
cases, the work of the probation should be periodically reviewed during the
probationary period, and shortcomings, if any, should be communicated in
writing to them."
The aforesaid decision may kindly be strictly followed in all
cases. Any deviation or departure from
the above decision is likely to create administrative and legal complications
later and hence it should be avoided.
(CSIR letter No. 16(172)/70-E.I,
dated 20th October, 1970)
Hitherto all the scientists
appointed directly or promoted to a higher post were kept "on
probation" for one
In accordance with the directive of the President, CSIR, great care has
to be taken in the matter of scientific staffing of the CSIR Laboratories and
that there should be a formally structured methodology based on modern
management practices for recruitment and confirmation of scientists.
In compliance with this directive of
the President, CSIR, steps have been taken to evolve a new proforma
It is, therefore, necessary that the work of every scientist during the
probationary period is carefully reviewed to assess the research and management
competence of a scientist in relation to his contribution to the work. To achieve this purpose it has been decided
that all the scientists appointed on 6 years contract or promoted from one post
to a higher post should hereafter be kept initially "on probation" .for two years in future. Accordingly, the appointment letter or
promotion order as the case may be, in regard to further appointment or
promotion of Scientific staff should contain a stipulation that they would be
on probation for a period of two years.
During this period, the work of each scientist should be constantly
reviewed by the competent authority and the deficiencies, if any, and areas in
which improvement is needed should be communicated to the Scientist concerned
during the probationary period itself vide CSIR circular letter 16(172)/70- E
I, dated 20-10-70 to enable- him to remedy the deficiencies and to improve his
work. In all such cases of probation if
the work of a scientist, after periodical review is found to be satisfactory,
steps should be taken, four months in advance to obtain the approval of the
Executive Committee in accordance with the instructions contained in our
Circular letter No. 16(196)/72-E.II, dated 14-3-72.
These guidelines as also the- instructions contained in CSIR's Circular
letter No.7(36)18/65-E.II, dated 24-7-71 may kindly be followed in all cases.
(CSIR Letter NO 16(196)/72-E.II.
dated 9th May, 1972.)
I shall, therefore, be grateful if you could kindly ensure that such
delays don't occur in your Laboratory/Institute and proposals are initiated
well in advance so that the approval of the competent authority could be
obtained before the due date.
(CSIR D.O. No.3(6)/76-E.II, dated
20h March, 1980.)
The
following extract from the
Govt. of India, Ministry of Home Affairs Memo No. 20/37/60-Pub.I, dated the 7th October, 1960 for your information.
While the normal probation may certainly be extended in suitable
cases, it is not desirable that a employee should be kept on probation for years as happened occasionally
at present. It is, therefore, suggested
that, save for exceptional reasons,
probation should not be extended for more than a year and no employee should be
kept on probation for more than double the normal period.
The decision whether an
employee should be confirmed or his probation extended should be taken soon
after the expiry of the initial probationary period, that is ordinarily within
six to eight weeks and communicated to the employee together with the reasons
in case of extension. A probationer,
who is not making satisfactory progress or who shows himself to be inadequate
for the service in any way should be informed of his shortcomings well before
the expiry of the original probationary period so that he can make special
efforts at self-improvement.
A case has recently come to notice where the probationary period of a
Council employee has been extended for about 5 years in different spells in a
National Laboratory. To avoid such
situations in future, the Vice-President, CSIR, has now been pleased to decide
that the probationary period may be extended for the maximum period of one year
in two spells of 6 months each in cases where it is considered necessary to do
so, and the person concerned moved wherever possible from the Section or from
the Officer under whom he/she worked so as to be assessed independently. It is considered that this should be ample
time to watch the work of an employee for taking a decision on his retention in
service or otherwise.
The above instructions may kindly be brought to the notice of all
officers and staff in your Laboratory/Institute.
(CSIR letter No.5(27)/77-E.II, dated 24th July, 1980)
The Director General, Scientific & Industrial Research who is the
competent authority for approving of
cases of completion, extension or curtailment of probationary period in
respect of Stores & Purchase Officers has been pleased to decide that the
Heads of National Laboratories/Institutes be authorised to approve on his
behalf cases of completion of probationary period in respect of Stores &
Purchase Officers, where the work and conduct of the concerned incumbent is
satisfactory. In such cases an
intimation to this effect should be sent to this office for record.
Cases involving extension/curtailment of probationary period of the
above category of Officers shall, however, continue to be referred to CSIR
Headquarters.
(CSIR letter No. 16(139)/81 -E.I., dated 31st July, 1981)
Reference this office letter of even number, dated 18th March, 1977 and
22nd August, 1977 on the above subject.
The question of simplifying the procedure relating to probationary
period/renewal of contract/confirmation/absorption against permanent posts in
respect of Scientist 'C' and above in CSIR and its National
Laboratories/Institutes has been under consideration for some time past. The Governing Body of the CSIR at its
meeting held on 30th April, 1982 has decided that henceforth the
Directors/Heads of the National Laboratories/Institutes will be competent to
approve (a) satisfactory completion of probationary period (b) renewal of
contract and (c) confirmation of Scientists/Technologists upto Scientist E-11
level after a review of the Confidential Report and Self-Assessment Report to
be obtained from the concerned Scientists/Technologists.
In the case of Scientist 'F' the recommendations of the Director/Head of
the Lab./lnstt. together with self-assessment report will be sent to CSIR as
heretofore for consideration and approval of DG-CSIR.
(CSIR letter No. 16(196)72-E.II, dated 18th May, 1982)
Reference CSIR letter of even number, dated 18th May, 1982. The Directors/Heads of National
Laboratories/Institutes being the appointing authority up to the rank of
Scientist E-11 (excluding Common Cadre posts) will be competent to
curtail/extend the probationary period of their employees as per rules. However, the cases of extension/curtailment
of the common cadre staff and completion of probationary period etc. in the
case of Scientist-F will continue to be referred to CSIR as hithertofore.
(CSIR letter No. 16(196)/72-E.II, dated 30th October, 1982)
In
suppression of the existing orders on the above subject, the
Director General, Scientific & Industrial Research, has been pleased to
approve that the following procedure shall be adopted for placement of staff on
probation in various services. These
orders shall be applicable to all Groups of staff belonging to Scientific,
Technical and Administrative categories.
A. In the following cases, staff
members will not be kept on Probation:
Deputation/foreign
service.
Appointments made on
contract basis including tenure of a Director.
Permanent Absorption.
Promotion on seniority-cum-fitness
basis.
Assessment under various
schemes applicable to scientific and technical staff
Fellows/Senior Fellows and
Shanti Swarup Bhatnagar Fellows which are project-oriented appointments.
B. Provision of probation shall
be applicable to the following cases:-
Selection from within the departmental candidates.
Selection of a departmental candidate by competition from open market to be kept at par with outsiders and kept on probation.
Direct recruits from open market.
Joining of persons in CSIR on lien basis (except on contract).
The powers for approval to satisfactory completion/curtailment/extension of probation will rest with the appropriate appointing authority as on date of the event. In case of common cadre staff working in Labs./lnstts., Heads of the Labs./lnstts. will be competent to approve their completion of probation under intimation to the appropriate appointing authority but cases involving extension/curtailment shall be referred to CSIR Hqrs. for consideration.
Methodology to be followed for this exercise shall be mutatis mutandis the same as that stipulated in extant Govt. of India orders on the subject except that in the case of scientific/technical staff, self-assessment report will be obtained from the employee concerned on probation
For general information, save for exceptional reasons, probation should not be extended for more than a year and no employee should be kept on probation for more than double the normal period. The decision whether the probation be extended should be taken soon after expiry of the due date of initial probation period, that is, ordinarily within six to eight weeks, and communicated to the employee concerned together with the reasons in case of extension.
These orders will come into force with immediate effect and this may
specifically be brought to the notic of the Controller of
Administration/Administrative Officer of your Lab./ lnstt. for his information,
guidance and
(CSIR Letter No 7(54)/B/88-E.II,
dated 26th April, 1989.)
Reference this office circular of
even number, dated 26.4.89 informing that Scientists appointed on contract
including tenure of a Director will not be kept on 'probation. This has resulted in denial of confirmation
at entry points and consequent exercise of option for pensionary scheme in
CSIR.
This
matter also came up for discussions during the Conference of Controllers of
Administration of CSIR Labs./Instts. held in August 1990 at Hyderabad. It was felt that clarification be issued to
all Labs./lnstts. that in future all Scientists appointed in Group-IV on
contract (except Directors of Labs./Instts.) should be kept on probation as
usual, so that they could opt for pensionary benefits on completion of
probationary period.
Final
decision in the matter has now been incorporated in Merit and Normal Assessment
Scheme (MANAS) duly approved by GB vide para 7.7 circulated vide JS (A)'s D.O.
letter No. 17/(65/P)/42/90-PPS, dated 12.9.90.
In
view of the above, It is clarified that Scientists in Group-IV appointed on
contract (except Directors of labs./Instts.) will hereafter be kept on probation
for a period of two years, as usual.
(CSIR Letter No 17(54/B)/88-E.II,
dated 15th October, 90.)
In partial modification of this office order No.7(54)/B/88-E.11. dated
26.4.89, on the above subject I
am
directed to state that the DGSIR has been pleased to approve that the staff
members promoted on the basis of seniority-cum-fitness from Group D to C; Group
C to B; and Group B to A i.e. whenever there is a category change, may be kept
on "trial period" for a period of one year. On the expiry of this "trial period", rigorous
screening may be conducted and a specific order passed to the effect that the
officers concerned have since
completed the trial period satisfactorily
Other conditions laid down for completion of "trial
period" will be the same as prescribed for completion of probationary
period.
(CSIR Letter No 8(129)7/83-E.I,
dated 24th Jan. 1991)