Creation of posts

(2.1)     Creation of contractual posts

(2.1.1)  In accordance with the decision of the Governing Body of the C.S.I.R

    The Posts of scientists 'B' and above are contractual posts and appointments to these posts are made on contractual basis.  The incumbents of such posts are given contract for a period of 6 years in the first instance and after a period of 5 years, the incumbents are given option to be confirmed against permanent posts, if permanent posts in the cadre are available or they are allowed to continue on further contract.

Such contract-posts fall under the following two cadres:-

  1. (Those created for regular establishment of the Labs./lnstts.
  2. Those created for the specific projects/schemes for specified periods.

 The posts under the cadre (i) are created in the first instance on a temporary basis and since the incumbents to these posts are to be appointed on contract for a period of 6 years, these posts are to be taken as created for a period of 6 years, and their renewal on year to year basis is not necessary.  These posts are brought on permanent footing with the concurrence of Financial Adviser of Council of Scientific and Industrial Research in accordance with the established procedure for conversion of temporary posts into permanent.  The incumbents who are appointed on contract for a period of 6 years in the first instance are considered for confirmation against such permanent posts available or they have also the option to continue on contract for further period, subject to fulfilment of conditions as may be required from time to time.

In the case of temporary posts under cadre (ii) above created for specified projects/schemes for specified period, these posts are to exist for that specified period and the incumbents against such posts cannot be given normal contract for 6 years but their period of contract will only be for the specified period for which the schemes/projects are sanctioned.

The above clarifications are issued to enable the Laboratories/Institutes to follow uniform procedure in the matter of creation and renewal of contractual posts and offering of contractual appointments.

 (CSIR letter No. 16(9)/61 -E I, dated, 15th July, 1969.)

 (2.1.2)    Clarification regarding creation of contractual posts.

  1. The Contractual posts against which an officer having been appointed on a contract for 6 years resigns/gets transferred or promoted before the expiry of the full contractual term, needs sanction of the competent authority for a full term of another six years from the date a new incumbent is appointed against the same.
  2. ii & iii)

    All such contractual posts against which permanent employees are officiating should be deemed to have been created for a period of 6 years and the approval of the Executive Council may be taken to that effect.  The same procedure will apply if or when a contract officer is subsequently confirmed in a lower post.

  3. Contractual posts are deemed to have been created for a period of 6 years from the date it is filled.  However we shall be able to give clearer replies, if specific cases are sent to us.
  4. (CSIR letter No. 16(9)/61 -E.I, dated 16th Feb., 1970)

    (2.2)     Creation of Supernumerary Posts

    (2.2.1) Scheme for creation of supernumerary posts for absorbing Indian Scientists and Technologists in the National Labs.1Instts. under the C.S.LR.

        Govt. of India introduced a scheme in 1963 enabling Scientific institutions. to create supernumerary posts at their discretion.  According to the scheme a scientific organisation can create supernumerary post in appropriate grades depending on the qualifications and experience of the candidates and the requirements of the organisation.  Though the scheme was originally meant for Indian scientists etc. working abroad, it was later extended to include all Indian scientists and Technologists of outstanding merit irrespective of whether they have worked/studied abroad or not.  Copies of relevant Government orders are enclosed.

        In order to effectively implement the Govt. of India scheme in Council of scientific & Industrial Research a Guideline for creation of supernumerary posts in C.S.I.R. organisations and making appointment against the posts have been approved by the Vice-President, Council of Scientific & Industrial Research.  A copy of the Guidelines is enclosed.

        I would request you to keep these guidelines in view while making proposals for creation of supernumerary posts for appointment in your organisation.

    (CSIR letter No.3(21)/70-EII, dated 17th June, 1972)

    (2.2.2) A Guideline for creation of supernumerary posts in CSIR Organisations and making appointment against such posts as approved by the Vice-President, CSIR.

    1. Creation of Supernumerary posts
    2.  A Supernumerary post may be created for a suitable person in any of the existing grades. The grade and the starting pay will be decided by the appointing authority.  Tenure in the Supernumerary post will not ordinarily exceed 2 years.  The creation of Supernumerary post will not depend on the question of availability or non-availability of a vacant post in the grade nor will the Supernumerary post be adjusted against a regular post.

          The proposal for creation of the post and the appointment of a candidate against it would be forwarded to the DGSIR giving reasons for making the proposal and the qualification and experience of the candidate.  The DGSIR will be competent to approve creation of the Supernumerary post in consultation with FA to CSIR.

    3. Supernumerary appointments
    4.     Appointment offers against supernumerary post thus created will be made by the Director/Scientist-in-Charge of the organisations in the case of posts in the grades of Scientist B. C & E and by the DG-CSIR in the grades above that of Scientist 'E', after obtaining the approval of the competent authority.

    5.  Eligibility
    6.     A person will be eligible for appointment to a supernumerary post on his proven merit fitting with the need of the appointing organisations provided that he does not hold any appointment in India or is not bound by a contract to serve any organisation in India.

    7. Budget Provision 
    8. The creation of supernumerary posts will be subject to the availability of funds within the overall budget provision of the organisation of the CSIR proposing to create such posts.

    9.  Abolition Of Supernumerary post
    10.     Since a supernumerary post is created for a particular scientist in view, the post will cease to exist as soon as he leaves.  A supernumerary appointee will, however, be eligible for recruitment against regular vacancies in the usual manner and if selected the supernumerary post held by him will cease to exist.

      No. 2112163-MP

      Government of India

      Ministry of Home Affairs

      (Directorate of Manpower)

       Dated 24th August, 1963

       Office Memorandum

      (2.2.3) Assistance to promising young Indian Scientists working abroad to find suitable Jobs in India-creation of supernumerary  posts for their absorption.

      The Government of India have had under consideration for some time the measures to be taken for assisting young Indian scientists and technologists who are working abroad at present to find suitable posts in India so that they might contribute to and participate in the scientific and technical, development of the country.  The Scientists' Pool administered by the Council of Scientific and Industrial Research provides temporary placement to well qualified Indian scientists and technologists returning from abroad until they are absorbed in suitable posts on a more or less permanent basis.  While this has helped to mitigate the difficulties of scientists and technically qualified persons returning from abroad it is considered necessary to take further steps to help the absorption in Indian Institutions of Indian scientists technologists, engineers and medical specialists studying or working abroad.

          The Government of India have, accordingly, decided that all approved scientific Institutions should be authorised to create a certain number of supernumerary posts to which temporary appointments could be made quickly from among the scientists working and studying abroad.  Besides the scientific institutions, public undertakings should also have supernumerary posts specially in research units which should, if necessary, be established in such undertakings to utilise the scientists' skill.

      The ban imposed on creation of posts in Home Ministry O.M. No. 14(24)-E.O.II/63, dated 13th June, 1963 will not apply to these posts.  The posts should, however, be created in consultation with the Associate Expenditure Finance Division as it may have some repercussions also on the budget of the Department/organisation concerned. The grades in which the supernumerary posts should be created would depend largely on the qualifications and experience of the available candidates, and the requirements of work in a particular organisation.

      It is requested that these decisions may be communicated to all approved scientific institutions with which the Central Government are concerned and also to all public undertakings of the Central Government for necessary action.

          It will be appreciated if the Ministry of Home Affairs (Directorate of Manpower) are informed in due course of the action taken in this regard by Scientific Institutions/undertakings concerned.

       No. 2112163-NW

      Government of India

      Ministry of Home Affairs

       Dated 21st July, 1966

       Office Memorandum

      (2.2.4)   Creation of supernumerary posts in approved scientific institutions and in Public sector undertakings for absorbing Indian Scientists and Technologist.

      The undersigned is directed to refer to this Ministry's Office Memorandum No. 21/2/63-MP dated 24th August, 1963 on the above subject, (copy enclosed for ready reference) and to say that certain difficulty in the implementation of the aforesaid O.M. have come to the notice of this Ministry and it has become necessary to issue clarifications as under regarding the difficulties encountered:

      1. Under the orders in O.M. No.21/2/63-MP dated 24th August, 1963, the following categories of personnel are eligible for appointment to supernumerary posts:
      1. All Scientists and Technologists studying or working abroad;
      2. All Officers working in the Scientist Pool and
      3. All Scientists and Technologists who have recently returned from abroad but are not working in the Pool or elsewhere.
      1. The tenure of an appointee, to a supernumerary post should not ordinarily exceed two years;

      2. All organisations which are considered suitable for the placement of Pool Officers at present and which are doing scientific and/or research work should be considered as empowered to create Supernumerary posts.  This would hold good even if the organisation as a whole is not primarily concerned with scientific and/or research work but only a few posts therein are meant for such work.  In cases where there is any doubt regarding the eligibility of a particular organisation to create supernumerary posts, the matter may be decided in consultation with the Ministry of Home Affairs (Directorate of Manpower).

      1. It is requested that the above clarifications may please be communicated, for information and necessary action, to all scientific Institutions and Public Sector Undertakings with which the Ministry of Defence etc. are concerned.

      (2.2.5)  Scheme for creation of Supernumerary posts for absorbing Indian Scientists and Technologists in the National Labs.1 Instts. under the C.S.LR.

          Reference this office letter No.3(21)/70-E.II, dated 17-6-1972 forwarding copies of the Government orders regarding the above mentioned scheme and the guidelines approved by the Vice-President, CSIR for creation of supernumerary posts in CSIR, organisations and making appointment against such posts.

          Recently, a meeting was held under the Chairmanship of the Director General, Scientific & Industrial Research to review the progress of the scheme and suggest ways and means for the effective implementation of the scheme.  At this meeting the following important decisions have been taken in consultation with the Department of Science and Technology and the Ministry of Finance.  These are brought to your kind notice for guidance:

      1. The task for which services of a specialist/outstanding scientist are required should first be identified by the Head of the Institution/ Research Laboratory.
      2. When a suitable scientist is selected for performing the task referred to above, the Head of the Institution should state how the qualifications and experience of the selected candidate would match that work.
      3. The Head of the Institution/Research Laboratory should certify that the candidate being recommended by him possesses such qualifications and experience that in his view he would be able to walk through any selection for regular appointment to a similar post.
      4. The Head of the Laboratory/Institute should also give a specific recommendation whether the Scientist is considered outstanding or not.
      5. If some scientist has failed to make the grade for regular appointment through the UPSC or otherwise, normally he should not be considered for appointment against any supernumerary post except when there are some over-riding considerations.
      6. At the time of framing budget estimates an amount which is considered reasonable in the light of the actual experience gained till then should be provided specifically for creation of supernumerary posts.  The quantum of this amount should be reviewed in the light of actual experience from year to year.

       It is requested that the above requirements may kindly be kept in view while considering such proposals and a self-contained note covering information/certification in respect of all the points may be sent to this office for further processing.

          I am further to request that while making proposals for creation of supernumerary posts/appointments under the aforesaid scheme the following information may also kindly be forwarded:-

      1. Five copies of the Bio-data of the Scientist(s) concerned (These are necessary for reference to the Experts to whom the proposal is sent for perusal and recommendation).
      2. The post proposed to be offered to him and the initial pay recommended.
      3. Names of 2-3 referees who are eminent persons in the field of specialisation of the candidates and who are not connected with the organisation.
      4. Whether funds are available for this purpose.

       CSIR letter No. 17(74)/74-E.11, dated 16th Jan., 1975)

      (2.2.6) Creation of Supernumerary posts.

          Very often proposals are being received from the Laboratories/Institutes for absorption of Indian Scientists working in foreign countries by appointment against supernumerary posts to be created specifically for the purpose.  Such proposals are sometimes received at a time when the Scientists are due to return back to India from abroad and it is, therefore necessary to ensure that expeditious action is taken in such cases.

          These proposals on receipt are required to be referred to the Associate Finance who often require information regarding:-

      1. The number of supernumerary posts already sanctioned for the Laboratory/Institute and in operation (with dates)

      2. Scales of pay, name of discipline etc. for such posts already in operation.

      3. The immediate purpose for which the new appointment is recommended i.e. relevance to the research projects on hand to be indicated.

      4. Whether adequate provisions exist in the sanctioned budget of the Laboratory/Institute for meeting the expenditure on the supernumerary posts proposed  to be created.

      5. Names of two to three Experts to whom reference could be made if necessary on the work of the scientists recommended

          It will be appreciated if the above information is furnished whenever proposals for creation of supernumerary posts are forwarded to this office.

           (CSIR letter No. 17(74)/74-E II, dated 17th September, 1975.)

      (2.2.7) Appointments against Supernumerary post in the National Laboratory.

      The proposals regarding appointment of Indian Scientist/Technologists serving abroad, in the National Laboratories/institutes against Supernumerary posts to be created in terms of CSIR Circular letter No.3(21)/70-E.II, dated 17th June, 1972 are being received from the Heads of the National Laboratories/Institutes.

      While considering one such proposal, the DG-CSIR has made the following observation

      "In all cases of Supernumerary posts each Director should justify:-

      1. task that is to be performed and
      2. has the talents match this task by appointing Supernumerary post."

          Accordingly you are requested kindly to furnish the following information as and when a proposal for appointment of Scientists/Technologist against a Supernumerary posts is sent to this office in future

      1. Specific task/project for which the appointment of a Scientist/Technologist in the Laboratory is being recommended against a Supernumerary post ;
      2. How the talents of the Scientist/technologist match this task;
      3. The scale of pay and pay to be offered;
      4. Whether funds exist for this purpose;
      5. Five copies of the Bio-data of the scientists concerned.  These are necessary for reference to the Experts to whom the proposal is sent for perusal and recommendation.

          It may please be noted that information as in 1 and 2 is also be furnished in respect of proposal initiated from this office.

       (CSIR letter No.3(1)/74-E.II, dated 29th January, 1974)

      (2.3) Creation of Hindi Posts

      (2.3.1) Creation of minimum number of Hindi posts for implementation of Official Language Policy of the Central Govt.

      In pursuance of the recommendations made by the Official Language Implementation Committee of CSIR made at its meeting held on 1st February, 1979, the Director-General, Scientific & Industrial Research has been pleased to accord approval to the creation of Hindi posts with immediate effect as per details given below:

      Creation of minimum number of Hindi posts for implementation of Official Language Policy of the Central Govt.
      S. No.  Name of the  Lab./lnstt. Name of post with scale of pay   No. of  posts created Remarks
      1   CGCRI, Calcutta   Hindi Typist (Rs.260-400)  1 Post of Hindi Pradhyapaka (Rs.550-900) be redesignated as Sr. Translator the same grade
      2 CLRI, Madras   Jr. Translator (Rs.425-700) 1
      Hindi Typist (Rs.260-400) 
      3 CFTRI, Mysore  Hindi Typist (Rs.260-400)      1
      Jr. Translator(Rs.425-700) 1
      4 CRRI, New Delhi   Jr. Translator (Rs.425-700) 1 In place of Hindi Teacher (Rs.425-700)  as and when it falls vacant.
      5 CEERI, Pilani:  Sr. Translator (Rs.550-900)  1 i) By upgradation of posts of Jr. Translator (Rs.380-640) lying vacant.
      ii) Post of Jr. Steno.(Rs.330-560) be downgraded to Hindi Typist (Rs. 260-400) as and when it falls vacant.
      6 CS&MCRI, Bhavnagar Jr. Translator (Rs.425-700)  i) By upgradation of posts of Hindi Translator (Rs.380-640) as and when it falls vacant.
      7  CSIO, Chandigarh    Sr. Translator (Rs.550-900)   1 i) By upgradation of posts of Jr. Translator (Rs.425-700) lying  vacant.
        ii) Post of Jr. Steno.(Rs.330-560) be down-graded as Hindi Typist (Rs.260-400)
      8 CMERI, Durgapur   Hindi Typist (260-400) 1
      Jr. Translator (Rs.425-700) 1
      9 CMRI, Dhanbad     Jr. Translator (Rs.425-700) 1 By upgradation of post of  Hindi Translator (Rs.380-640) as And when it falls vcant
      Hindi Typist (Rs.260-400)   1 By downgradation of post ofJr. Steno. (Rs.330-560) which is lying  vacant.
      10 CSIR Centre for Bio-chemicals, Delhi.  Jr. Translator (Rs.425-700)   1
      Hindi Typist (Rs.260-400) 1
      11 IICB, Calcutta  Jr. Translator (Rs.425-700)  1
      12 INSDOC, New Delhi   Jr. Translator (Rs.425-700) 1
        Hindi Typist (Rs. 260-400) 1
      13 IIP, Dehradun Sr. Translator (Rs.550-900)  1 Post of Jr. Steno. (Rs.330-560) be downgraded as Hindi Typist (Rs.260-400) as and when it falls  vacant.
      14 NPL, New Delhi Post of Hindi pradhayapaka  Rs.550-900) be redesignated as senior Translator (Rs.550-900)  as and when it falls vacant.
      15 NCL, Flune   Sr. Translator (Rs.550-900)  1
      Hindi Typist (Rs. 260-400) 
      1
      16 NML, Jamshedpur  Sr. Translator (Rs.550-900)   1
      Hindi Typist (Rs. 260-400) 1
      17 NBRI, Lucknow Hindi Typist (Rs.260-400)  1
      18 NEERI, Nagpur   Hindi Typist (Rs.260-400) 1 i) By downgradation of post of Jr. Steno. Rs.(330-560) which is Lying vacant.
      ii)Post of Translator (Rs.550-900) be down-graded as Jr Translator (Rs. 425-700) as and when it falls vacant
      19 NISTADS, New Delhi Jr. Translator (Rs.425-700)  1
      Hindi Typist (Rs.260-400)  1
      20 PID, New Delhi  Jr, Translator (Rs.425-700) 1
      Hindi Typist (Rs.260-400) 1
      21 RRL, Hyderabad    Sr. Translator (Rs.550-900)   By upgradation of post of Hinditeacher (Rs.425-800) as and when it falls vacant.
      Hindi Typist (Rs.260-400) 
      22 RRL, Jammu  Jr. Translator (Rs.425-700)
      Hindi Typist (Rs.260-400)
      23 RRL, Trivandrum Jr. Translator (Rs.425-700)  1 Post of Jr. Steno (Rs.330-560) be down-graded as Hindi Typist Rs.(260-400) as and when it falls vacant. 
      24 SERC, Roorkee    Jr. Translator (Rs.425-700)  1
      Hindi Typist (Rs.260-400)   1
      25 CDRI, Lucknow  Sr. Translator (Rs.550-900)    1
      Hindi Typist (Rs.260-400)
      26 ITRC, Lucknow  Jr. Translator (Rs.425-700)  1 By downgradation of post of Jr. Steno. (Rs.330-560) which is lying vacant
       Hindi Typist (Rs.260-400) 1 By downgradation of post of Jr. Steno.  (Rs.330-560) if lying vacant Otherwise after it falls vacant

      The expenditure involved for the above posts will be met from the sanctioned Budget of the Laboratory/Institute concerned.

      (CSIR letter No. 17(1A)/82-E.II(U-3), dated 7th Feb., 1984)

      (2.3.2) Creation of minimum number of Hindi posts for implementation of Official Language Policy of the Central Govt.

      Reference this office letter of even number dated 7th February 1984 on the above subject. The matter with regard to prescribing the minimum educational qualifications for the newly created Hindi posts of Jr. Translator and Sr.Translator carrying pay scale of Rs.425-700 and Rs.550-900 is under consideration and the same will be intimated in due course. You are, therefore, requested kindly to wait for the qualifications prior to initiating action for filling up the above mentioned posts.

      (CSIR letter No. 17(1A)/82-E.II(U-3), dated 22th Feb., 1984)

      (2.3.3) Creation of minimum number of Hindi posts for implementation of Official Language Policy of the Central Govt. - Educational qualifications and experience therefore.

      In continuation of this office letter of even number dated 22nd February, 1984 on the above subject, 1 am directed to state that for filling up the posts of Jr. Translator (Hindi) and Sr. Translator (Hindi) carrying pay scale of Rs.425-700 and Rs.550-900 respectively, the following educational qualifications, experience etc. have been prescribed for these posts which may kindly be adhered to strictly. The posts may be advertised, circulate to all Labs./Instts. as well as the other Departments of the Govt. of India. Selection could also be made on deputation/foreign service basis and this may be invariably mentioned in the circular/advertisement

      1. Education Qualifications:
        1. For Grade V (Jr. Hindi Translator) (Rs.425-700).
        2. Master's degree of a recognised University in Hindi/English, with English/Hindi as main subjects at degree level.

          OR

          Master's degree of a recognised University in any subject with Hindi & English as main subjects at degree level

          OR

          Master's degree of a recognised University in any subject with Hindi/English medium and English/Hindi as a main subject at degree level.

          OR

          Master's degree in Hindi/English or in any other subject with Hindi/English medium, with English/Hindi as a main subject or as medium of examination at degree level.

          OR

          Bachelor's degree with Hindi and English as main subjects or either of the two as medium of examination and the other as a main subject plus recognised Diploma Certificate course in translation from Hindi to English and vice versa or two years experience of translation work from Hindi to English and vice versa in Central/State Government Offices, including Government of India Undertakings.

          Age not exceeding 28 years for Grade (V).

        3. For Grade IV(Sr.. Hindi Translator) (Rs.550-900).
        4. Master's degree as specified in (i) above plus recognised Diploma/Certificate Course in translation from Hindi to English and vice versa or two years' experience of translation work from Hindi to English and vice versa in Central/State Government offices, including Govt. of India Undertakings. Age not exceeding 30 years for Grade (IV).

      These post are administrative and not Technical, Selection is to be made on the basis of examination and interview.

      (CSIR letter No. 17(1A)/82-E.II(U-3), dated, 19th April, 1984)

      (2.4)        Other Misc.  Orders on Creation- of posts

      (2.4.1) Creation ofposts of Private Secretaries in National Labs.1Instts. and CSIR Headquarters.

       In this Office order No. 4(No.33(89)/81-El), dated 12 November 1981, the norms as approved by the Governing Body of CSIR in its meeting held on 19th September, 1981, for the creation of posts in the Stenographers Cadre were communicated.  The Order inter-alia provides that "25% of the total number of posts of Private Secretaries and SPAs in the CSIR as a whole may be converted into Private Secretaries in the scale of Rs.650-30-740-35-81Or-EB-35-880-40-1000-EB-40-1200". The matter has been re-considered and it has now been decided that :

      1. The post of Private Secretaries will continue to be created on the basis of 25% of the total number of posts of Private Secretaries and SPAs in the CSIR as a whole.
      2. The total number of posts of Private Secretaries will be the number of posts of Directors of National Laboratories/Institutes and other officers in CSIR Headquarters in the pay scale of Rs.2500-3000 and above and who hold such post on functional basis.  The Scientists in Director's grade in National Laboratories/Institutes will not be eligible to have Private Secretaries.
      3. The posts of Private Secretaries will hence after be treated as functional posts for the purposes of CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 as amended from time to time.
      4. The instructions issued earlier on the subject will be superseded to the extent mentioned in this Office Memorandum.

      (CSIR letter No.34(1)/85-EI. dated 27th September, 1986)

       (2.4.2) Creation of posts of Scientist 'F' and EI/EII.

      As per existing practice, Directors of National Laboratories/Institutes obtain clearance of Director General, SIR for creation of post of Scientist 'F' and EI/EII, before the proposal for such creation are put up to their Executive Committees for approval.

      It is felt that the correct procedure will be to reverse the order of obtaining approval i.e. first of the Research Advisory Council/Executive Committees and then of Director-General, SIR.  This is because the Research Advisory Councils are aware of the research and development programme& of Laboratories and will be able to relate requirements for research personnel at different levels in relation to the plans and programmes of the Laboratories.  When the proposal is put up to the Executive Committee, the views of CSIR Headquarters from the financial and administrative angles will be presented.  Thereafter Director General will be able to take a final decision based on all of these relevant information.

      Director-General, CSIR has, therefore, been pleased to decide that henceforth proposals for clearance of posts of Scientist 'F' and EI/Ell be examined by the Research Advisory Councils/Executive Committees after taking note of the charter of the laboratory, number of post in existence at different levels in different area of work, new activities that have to be taken up etc.  Their recommendations may then be forwarded for approval of Director-General, CSIR.

      (CSIR letter No. 17(1)/71 -E.II, dated 5th April, 1980)