Leave Rules

(17) Leave Rules

(17.1) Leave to Contract Officers

(17.1.1) Appointment Of officers -period of contract-leave privileges.

The question of applying the same leave rules, as are normally applied to permanent employees, to Officers appointed on contract under the Council has been under consideration for some time. 

The governing body of the Council of Scientific and Industrial Research at its meeting held on 22/3/58 has decided that appointments to all posts of Senior Scientific Officer Grade II and above which are at present made on contract basis for a period of 5 years, should in future, be made on the same basis for a period of 6 years. 

Further, officers appointed on contract may carry forward leave earned by them during their service under the Council in the same manner as admissible to other officers of the Council not appointed on contract. 

(CSIR Letter No:5/1/58-PC, dated: May 28, 1958.) 

(17.1.2)    Sub: Admissibility of LEAVE NOT DUE to Contract Officers.

Only earned leave is admissible to the contract officers as to an officer in the permanent employ and that, in respect of other kinds of leave due and admissible, they are treated as temporary employees. Since "Leave Not Due" is of nature of half pay leave it will not be admissible to contract officers. 

(CSIR Letter No: 14(15)/65-E.I. dated: 3rd Sept., 1968.)

(17.2) Study Leave

(17.2.1) Sub: Grant of study Leave for higher studies in professional and other technical subjects.

On an analysis of data received from the various Laboratories/Institutes of the CSIR, it has been found that a number of individuals among scientific and technical personnel possess inadequate academic qualifications.

There are certain professional examinations both in India and abroad (vide an illustrative list placed below) which could be passed by some of these officers, either without actual admissions in any College or University, etc. for coaching purposes or by part-time studies.  There are also other diplomas and degrees which can be obtained by undergoing regular courses of studies prescribed by various universities and other 'institutes both in India and in other countries which are recognised by the Government of India for appointment to superior services and posts.

In order to encourage such scientific and technical personnel to acquire higher scientific and technical qualifications of the nature mentioned above, it has been decided to grant in individual cases on merit, study leave (on half average pay) for a period not exceeding 24 months, provided that:-

  1. It is certified by the Director of the Laboratory/Institute concerned that the studies are of definite advantage to the work of the Laboratory/institute in which the person concerned is employed;
  2. in case of studies abroad, it is certified that facilities for the same are not available in India; 
  3. the person concerned executes a bond to serve the CSIR for a period of 3 years; and 
  4. other conditions laid down in the study leave rules of the Government of India will be applicable. 

This may kindly be brought to the notice of the Scientific and Technical personnel of Your Laboratory/Institute. 

(CSIR Letter No: 16(19)/61 -EI. dated: 12th Nov., 1971.) 

List of some of the qualification which can be obtained without physical attendance etc. both in India and abroad. 

  1.  Associate Membership Examination Parts-II and III of the Aeronautical Society of India.
  2. Graduate ship examination of the Institute of Telecommunication Engineer (India).
  3. Final examination (recognised provisionally) of the Institution of Surveyors (India) in any of the following branches:-
    1. Land Surveying
    2. Hydrographic surveying.
    3. Buildings, quantity and valuation surveying.
  4. Sections A & B of the Associate Membership Examination of the Institution of Engineers (India).
  5. Associate Membership Examination of the Indian Institute of Chemical Engineers, Calcutta.
  6. Associate Membership Examination of the Indian Institute of Metals, Calcutta.
  7. City & Guilds College, Kensington# London        A.C.G.I.
  8. Royal Aeronautical Society, London Associate Fellowship obtained after passing parts I, II and III of the Associate Fellowship Examination.
  9. Institution of Marine Engineers, London.                             Associate Membership. of the Institution of Marine Engineers, London.
  10. The Institute of Civil Engineers, London. 
    1. Sections A&B
    2. Parts I&II
  11. The Institution of the Mechanical Engineers,   London.
    1. Sections A & B
    2. Parts 1 & 11
    3. Part 1 (Conducted Concurrently with Section A and Sec B.
    4. Section A (conducted concurrently with Part I and Part.II.
    5. The Institution of Electrical Engineers London.
      1. Sections A & B 
      2. Parts 1, II and Ill

Graduate Membership Examination of the British Institute of Radio Engineers, London, (renamed as the Institution of Electronics and Radio Engineers from 1964). 

(17.2.2)    Sub: Grant of Study Leave to Scientist. 

The question of allowing scientific/technical employees who have been granted Study leave for acquiring higher Scientific and technical qualifications, to resume duties in the Laboratory/Institute

in between the completion of their studies during summer or other vacation etc., so as to get the benefit of full pay and allowances, has been examined in consultation with the Ministry of Finance and it has been decided that the employees concerned can not be allowed to resume duties before completion of the full course of Study for which the study leave was granted in any circumstances.  If they are allowed to do so or they resume duties for a short interval during vacation etc., the very purpose of the study leave will be defeated.

 (CSIR Letter No: 14/3/71-E.II, dated:29th Nov., 1976.)

 (17.2.3)    Sub: Grant of Study Leave 

                It has been observed for some time past that the National Laboratories/Institutes are sending proposals for grant of study leave for under graduate and graduate studies and/or academic/literary subjects such as B.Lib. Science etc. which is not permissible under the Rules.  It has accordingly been decided in consultation with I.F.A, that the requests for grant of study leave for prosecution of studies for academic or literary subjects will not be  entertained in future. The proposals for grant of study leave may please be sent to CSIR only after having satisfied that the course will be of definite advantage to the Council from the point of view of public interest and the subject is of direct and close relevance to the sphere of duty of the employee.  These instructions may kindly be followed scrupulously.

 (CSIR Letter No:5(17)/83-E.II, dated: 16th March, 1983.)

 (17.2.4) Sub: Grant of Study Leave to the Staff

 In future proposals for the grant of study leave to your officers may please be sent to this office in the proforma enclosed. 

CSIR Letter No:5(7)/83-E.II, dated:27th Dec., 1984.

 Form of application for grant of Study Leave   

  1. Name of the Officer & Designation.
  2. Whether permanent or temporary.
  3. Length of service in CSIR and date of initial appointment (specify posts held from time to time)
  4. Period of Study Leave and date of Commencement.
  5. Course of Study & Name of the University/Institution.  A copy of Admission certificate from University may be attached.
  6. Study Leave/Special Leave, if any, sanctioned earlier with full particulars.
  7. A certificate signed by the Director/Head of the Deptt. that the course of study is directly related with the Sphere of his/her duties in the Institute/Laboratory and shall be of definite advantage from the point of view of public interest (to be enclosed).
  8. A certificate signed by the Director/Head of the Department to the effect that the Course of study shall enable the persons concerned to keep abreast with modem development in the field of his duty and competence and thus substantially benefit the Department (this certificate is required only when study relates to post graduate course).
  9. In case study leave required for study course out of India, a certificate will be enclosed to the effect that adequate facilities for studies in the above subject do not exist in India or under any of the Schemes administered by the Department of Economics Affairs of the Ministry of Finance or by the Ministry of Finance.
  10. Whether any remuneration/stipend/Scholarship has been granted and if so full details thereof.
  11. A certificate from the Sr. Finance & Accounts Officer/Finance & Accounts Officer of the Lab./Instt. that the study leave is admissible to the officer concerned and that the proposal is in order.

Administrative Officer 

(17.2.5) Sub: Grant of study leave to the Administrative Staff for Prosecution of Higher Studies - Guidelines thereof.

 The question of grant of study leave to the Administrative Staff of the Labs./Instts. has been under consideration for some time past.  In order to examine the matter threadbare a Departmental Committee was constituted to go into the merits of the case and make recommendation.  On the recommendation of the said Committee, DGSIR has been pleased to approve that Administrative Staff of the Labs./lnstts. including CSIR Headquarters may be granted study leave in accordance with the provision of Rule of 50 of CCS(Leave) Rules for prosecuting the following specialised and professional courses:-

  1. Computer Training Courses conducted by the Institution set up by Central or State Governments in the country.
  2. MBA - For doing MBA grant of study leave may be restricted at the level of Section Officers and above.
  3. Chartered Accountancy.

 The quantum of leave in all the above cases will be restricted to as admissible under the@ rules and respective employee will have to avail of other kind of leave for completing any of the above courses, if the study leave so sanctioned to him falls short of duration of the course. Each individual proposal in accordance with the above guidelines will be examined on merit and decided as such.

 (CSIR Letter No:5(7)/83-E.II(5), dated:21 st March, 1988.)

(17.3)     Leave to fellows appointed for Major Projects

 (17.3.1) Procedure for calculation of the leave in respect of fellows of the CSIR.

 The CSIR has recently circulated a scheme for making quick recruitment of Scientists for major Projects vide reference No. 17(155)/86-E.II dated 18th July, 1986.  Under this scheme the fellows appointed, are entitled to 30 days leave per annum.  It has been decided that these fellows will be entitled to avail this leave-on pro-rata basis.

(CSIR letter No. 17(155)/86-E.II(U-2), dated 10th August, 1987)

 (1 7.3.2) Sub: Recruitment of Scientists etc. for Major Projects.

 Please refer to this office letter of even number dated 10/8/1987 stating that 30 days leave per annum is admissible to the scientists recruited under quick higher scheme and this leave can be allowed on pro-rata basis.

 The matter has since been reconsidered and DG-CSIR has been pleased to decide that the Scientists recruited under the Quick Higher Scheme will be entitled to 30 days leave as prescribed in Rule-26 of CCS Leave Rule 1972 i.e. 15 days leave may be credited to the Scientists account on lst Jan. and another 15 days on1st July every year.  When a scientist joins in the course of a given half year, pro-rata credits may be given for the initial half year in the same manner as prescribed in the normal leave Rules.  In the event of any unexpected termination of the appointment the total leave entitlement may be calculated on pro-rata basis and if any excess leave had been availed off, monetary adjustment may be made in the final remuneration claim of the Scientist.

 (CSIR Letter No: 17(155)/86-E.II(U-2), dated 8th Dec., 1987.)

 (1 7.3.3) Sub: Recruitment of Scientist/Fellows for major Projects.

 Reference this office letter of even number dated 18th July 1986 pertaining to appointment of Scientist Fellows by the National Labs../lnstts. In partial modification of clause (1) of the afore-mentioned orders on the scheme, it has been decided in consultation with the IFA, CSIR that female Scientists Fellows appointed under Quick Higher Scheme will be eligible to the grant of maternity leave upto a period of 90 days as per conditions stipulated in Rule - 43 of CCS (Leave) Rules, 1972.  The orders circulated vide this office circular letter of even number dated 8th December 1987 with regard to grant of 30 days leave, as per Rule-26 of CCS (Leave) Rules, 1972 will, however, continue to operate as usual.

 (CSIR Letter No: 17(155)/86-E.II, dated 1/08/1990.) 

(17.4) Grant of special casual leave 

(17.4.1) Sub: Grant of Special Casual Leave to the Sportsmen of CSIR.

 In pursuance of the decision taken by the Governing Body at its meeting held on 21/11/1983 & 06-12-1983 and 2-1-1984, it has been decided that Special Casual Leave may be granted to sportsmen of CSIR to the overall limit of 30 days in one calendar year for their participation in sporting event of national or international importance.  This limit of 30 days will be over and above the Special Casual Leave granted to the Sportsmen for Shanti Swarup Bhatnagar Memorial Tournaments.  The conditions for grant of Special Casual Leave will remain the same as given in the CCS (Leave) Rules, 1972 and the power of granting Special Casual leave will be exercised by the Directors of National Labs./lnstts. being the Heads of Department as defined in supplementary Rule 2(10).

 (CSIR Letter No:7(130/2)/82-E.II(U-3), dated 14/3/84. and 28/11/84) 

(17.4.2) Sub: Grant of special casual leave etc. to Sportspersons.

 In continuation of CSIR circular letter No.7(130/2)/82-E-II(U-3) dated 1413/1984 on the above subject, it has now been decided to grant certain further incentives/facilities to the following extent:

  1. In the case of CSIR employees who are selected for participating in sporting events of national/International importance, the period of the actual days on which they participate in the events as also the time spent in travelling to and from such tournaments/meets may be treated as duty.  Further if any pre-participation coaching camp is held in connection with the above mentioned events and the CSIR employee is required to attend the same, this period may also be treated as on duty.  Consequently the existing provisions regarding grant of special casual leave for the purposes mentioned in this item may be treated as cancelled.
  2. The quantum of Special Casual leave for a period not exceeding 30 days in a calendar year allowed to CSIR employees will cover also their attending the pre-selection trials/camps connected with sporting events of national/international importance.
  3. CSIR employees who are selected for participating in sporting events of national/International importance within India, may be allowed to travel by First Class by train.  In the case of events of international importance held outside India, they may be entitled to travel by economy class by air.

 In so far as other incentives for serving sportspersons etc. are concerned, existing orders will continue. 

 (CSIR Letter No:7(130/2)182-E.II(U-3), dated: 4th July, 1986.)

 (I7.4.3) Grant of special Casual Leave to Industrial and non-Industrial Central Government Employees who undergo sterilisation operation under Family Welfare Programme.

 A copy of Office Memorandum No.28016/5/83-Estt. A dated 25th January, 1984 received from Ministry of Home Affairs (Department of Personnel and Administrative Reforms) New Delhi on the subject mentioned above is circulated for information, guidance and compliance as the case may be.

 (CSIR letter No.31(67)/81-G, dated 24th February, 1984)

 (17.4.4) Grant of special Casual Leave to Industrial and non-Industrial Central Government Employees who undergo sterilisation operation under Family Welfare Programme.

 According to the provisions contained in this Department O.M.No.28016/3/78-Estt.A dated the 6th August, 1979, female central Govt. employees who undergo tubectomy operations - whether puerperal or Non-puerperal - may be granted special casual leave for a period not exceeding 14 days.  Further, male central Govt. employees whose wives undergo either puerperal or - non-puerperal tubectomy operations for the first time or for the second time due to failure of the first operation (under the Family Welfare programmes) may be granted special casual Leave for 9 days subject to the production of a medical certificate stating that their wives have undergone tubectomy operation.  A question has been raised whether these provisions relating to grant of special casual leave to male and female central Govt. employees on account of puerperal or non-puerperal- tubcetomy operations will be applicable also to cases where the sterilisation of female central Govt. employees is performed through operation under laproscopic method.

 2.       The matter has been considered in consultation with the Ministry of Health and Family Welfare and it has been decided that the aforesaid provisions relating of grant of special casual leave to male and female central govt. employees may also be applied to cases where the sterilisation operation is performed by laproscopic method.  Ministry of Finance etc. are requested to bring this decision to the notice of all concerned serving under their control.

 3.       In so far as employees of Indian Audit and Accounts Department are concerned these orders issue in consultation with Comptroller and Auditor General of India.

 (GOI letter No.28016/5/78-Esttt.A dated 25th January, 1984)

 (17.4.5) Grant of Special Casual Leave etc. to Sportspersons.

 In continuation of this office circular letter of even number dated 4th July, 1986 t)n the above noted subject. 1 am directed to state that as clarified by the Ministry of Personnel, Public Grievances and Pension, New Delhi, the actual period of participation in the sporting events of national/international importance together with to and fro travel time to be treated as duty as referred to in para-1 of this office letter cited above, normal daily allowance will also be permissible as per extant Rules to the concerned Sportspersons.

 (CSIR letter No. 17(130/2)-E.II (U-3), dated 7th July, 1987)

 (I7.4.6) Grant of Special casual Leave to the delegates of the Federation of CSIR Employees & Workers

Unions & Associations for attending the annual conference.

 In continuation of this office circular of even number dated 4.6.1991 on the above subject, 1 am directed to state that DG-CSIR has been pleased to approve that in addition to president, one Vice-President, one General Secretary. one treasurer and one delegate for each 100 members or part thereof of the Federation, the other office bearers of the Federation (to the maximum of 12 in total) will also now be granted special casual leave for attending the annual conference of the Federation once a year.  Other conditions for grant of special casual leave will, however, remain unchanged.

(CSIR letter No. 17(65/44)/390-PPS, dated 13th July, 1992) 

(17.5) Grant of Sabbatical leave

(17.5. 1) Subject:  Sabbatical Leave

The Governing Body of CSIR has approved the following rules and regulations for sabbatical leave at its 124th meeting held on 24th September, 1991.

Rules and Regulations

  1. The Sabbatical Leave would be exclusively for Scientific or academic work at any relevant Institution in India or abroad;
  2. The Sabbatical Leave would be admissible to Scientists "C" and above who have rendered not less than six years service in CSIR; 
  3. Sabbatical Leave should be granted once in six years provided the scientist concerned has not gone on one year or longer deputation or assignment or study leave during the preceding six years;
  4. Sabbatical Leave could be availed by a Scientist while receiving fellowship or the like from CSIR or any other Organisation;
  5. The leave will be limited to a maximum period of one year only; it may be taken for shorter duration;
  6. The scientist must have at least three years services after completion of sabbatical Leave;
  7. The sabbatical leave cannot be combined with any other leave;
  8. During the period of sabbatical leave, the Scientist concerned will be paid full salary and allowance as would have been otherwise admissible to him;
  9. Scientist concerned will furnish a letter of acceptance from the Host Institution for undertaking advanced Study/research;
  10.  Scientist concerned will give an undertaking before proceeding on sabbatical leave that he will utilise it for the bona-fide purpose for which it is sanctioned and will not accept any commercial employment during the period of leave; if, after rejoining duty, he resigns within three years he shall refund the salary paid to him during the period of his sabbatical leave;
  11. During the period of sabbatical leave, the scientist will continue to retain accommodation on the same terms and conditions as are applicable to other council employees;
  12.  For all purpose the period of sabbatical leave will be treated as a period spent on duty without entitlement to TA and EA;
  13. In case the Scientist proceeds abroad, the Laboratory where he is employed or CSIR will have no financial obligations including medical expenses;
  14. All applications shall be forwarded by Laboratories to CSIR in ease sabbatical leave is out of the country.
  15. On completion of sabbatical leave, the scientist will submit detailed report on work done and objectives accomplished.

 (CSIR -HRDG Letter No:CSIR/SK/SL/91, dated: 16/12/1991.)

(1 7.5.2) Sub: Provision of Sabbatical Leave for Scientists of CSIR.

Reference CSIR letter No.CSIR/SK/SL/91 dated December 16,1991 from Dr. Sushil Kumar, the then Head, HRDG, CSIR on the subject cited above.  The Governing Body in its 131st meeting held on 29th July, 1993 while considering the recommendations of the Mashelkar Committee on Marketing Knowledge Base etc., has, inter-alia approved the following modifications in the existing rules and regulations for sabbatical leave:-

"the facility of sabbatical leave that is presently available for work of scientific and academic nature only, be extended to include work on other activities of the innovation chain with industry, consultancy organisations, financial institutions, project engineering firms, technology marketing/transfer agencies, etc.  All other conditions of the scheme approved by GB for sabbatical leave to remain unchanged".

(CSIR Letter No:CSIR/SK/Sl/91/HRDG, dated: 13/07/1994.)

(17.6) Other Miscellaneous orders on grant of leave.

(17.6.1) Grant of leave to quasi permanent employee

In continuation of this office letter No. 16(43)/63-E.1 dated 19.10.64, it has been decided in consultation with the Ministry of Finance, that the Council servants, who have completed three years of service in Council of Scientific and Industrial Research and who would have been eligible for being declared quasi permanent, had this scheme been adopted in the CSIR, would be entitled to all benefits of leave as applicable to quasi-permanent Central Govt. employees under the Revised Leave Rules, 1933 as amended from time to time.

 These benefits will be admissible with effect from Ist July following the date, on which the Council employee complete three years of service.


(17.6.2) Sub: Grant of leave due for going abroad for private visits.

 In partial modification of this office letter No.7(49)15/64-E.I dated the 29th July. 1968. the Director General, Scientific and Industrial Research has been pleased to decide that leave due and admissible may be granted by Heads of National Laboratories under their own powers to members of the staff who desire to go abroad on private visits, other than for studies/training or deputation and where no financial assistance is to be received by them from foreign Govts./Bodies/Organisations on the clear understanding that they will not seek any employment or receive any remuneration from any agency.  In sanctioning such leave to members of the staff under him, the Head of the Lab./Instt. has to satisfy himself that:-

  1. Leave applied for by the member of the staff is for bona-fide purpose and will not be mis-utilised by him for purposes other than those applied for; and
  2. The laboratory/Institute will not be responsible to assist him in the matter of obtaining passport, foreign exchange etc. These will be the responsibility of the person concerned.
  3. Cases for grant of leave to be spent in certain countries with which India has no diplomatic and/or friendly relations, may however be sent to CSIR headquarters.
  4. Cases involving receipt of any financial assistance by the staff from foreign bodies/organisations/Govt. etc. shall continue to be referred to the CSIR for consideration of the authorities. 


  (17.6.3) Sub: Treatment of period on Extra Ordinary Leave to Scientist taking up Post Doctoral Positions abroad for counting towards increments.

 Reference CDRI letter No.8(1)/78-Estt. date 3rd June, 1985 on the above subject.  Since Dr. Agarwal was granted EOL under Ministry of Finance O.M. No. 1 1(1)E.II/69 dated 25.6.70. the period of EOL will not count either for increment or for assessment purposes.  Directors of National Labs./Institutes are not competent to grant increment to those who were sanctioned EOL under the said orders.  The finance Wing, CSIR, has been consulted in the matter who have opined accordingly.

 As regards delegation of powers to the Directors with regard to FR-26, it may be stated that the cases referred to the above are not covered under FR-26.  The period of EOL availed of by Dr.Agarwal does not qualify for earning increment or assessment promotion.  All cases of increment of assessment in relation to the EOL granted under the Ministry of Finance O.M. dated 25.6.70 and 6.1.71 referred to above may be regulated accordingly.

 A report may please be sent to CSIR indicating action of the laboratory in this regard showing details of all cases where-increment has been allowed or the EOL period has been counted for assessment in such cases.

 (CSIR Letter No:27/859/81-ISC.II, dated:4/6/1985.)