Pension

(23) Pension Rules

Introduction of Pension Scheme in CSIR

(23.1.1) The Governing Body of the CSIR, has been pleased to decide that the Government of India Pension Rules, as liberalised and amended or clarified from time to time, shall apply :

(a) to all regular Council servants other than contract officers, re-employed pensioners and purely temporary and daily wages staff, who enter service on or after the date of issue of this letter, and

(b) to all Council servant who were in service on 5.11.60 and who opt for these benefits in preference to their existing retirement benefits.

  1. Council servants referred to in para 1(b) above shall, on or before 31.7.1961, exercise an unconditional and unambiguous option on the prescribed form, electing the pensionary benefits or retaining their existing retirement benefits under the CSIR Contributory Provident Fund Rules as the case may be. Any such employee from whom an option form showing the employee's option is not received within the above mentioned time limit or whose option is incomplete or conditional or ambiguous, shall be deemed to have opted for the pensionary benefits. Where, however, any employee has died on or after 5.11.1960 without exercising any option for the pensionary scheme, he will be deemed to have continued on the CPF system.
  2. In the case of an employee who opts for pensionary benefits the Council contribution and interest thereon credited to his CPF account will revert to Council immediately the option is exercised, and the account shall be converted into a non-contributory Provident Fund account from the date the account was opened. The existing CSIR CPF rules except to the extent they relate to the crediting of council's Contribution to the Fund will continue to be in force irrespective of the fact that the employee has opted for pensionary benefits and the employee will continue to make compulsory contribution to the Fund under those rules. Ale service of the employee opting for pension shall be deemed to have been in the pensionable establishment from the commencement of the employee's service, irrespective of the period of service for which the employee might have subscribed to the CSIR CPF Fund, and shall count for pension in the manner and to the extent provided for in the pension rules of the Government.
  3. The option once exercised will be final and irrevocable.
  4. In the case of officers appointed on contract they will be entitled to the CSIR Contributory Provident Fund benefits till they are confirmed against a permanent post. On their confirmation, they will be allowed an option for pensionary benefits, to be exercised within a period of three months from the date of issue of the orders of their confirmation. In these cases also the option once exercised will be final and irrevocable.

(Ref-CSIR Office No. 291 & letter No. 5/96/60-PC, dated the 24th Mar., 1961)

(23.1.2)Introduction of pensionary benefits in the CSIR-Confirmation of contract officers

Office Order No. 291 forwarded vide No. 5/96/60-PC dated the 24 March, 1961 (Para 23. 1. 1), provides that the officers appointed on contract will be entitled to the CSIR Contributory Provident Fund benefits till they are confirmed against a permanent post when they will have the right to exercise option for pensionary benefits. It has 6een decided to consider the cases of contract officers for confirmation after they have completed five years of service and before they complete 10 years of service. I am to request you to forward the necessary recommendations in respect of contract officers serving in your Laboratory/Institute at an early date.

(CSIR letter No. 16(9)/61 -E.I. dated the 30th March, 1961)

(23.1.3) Counting of service rendered under the CSIR scheme towards pension.

In continuation of office Order No.29 1, dated 24.3.1961 (Para 23. 1. 1), it has been decided that the service rendered under the C.S.I.R. schemes will count towards pension in the Council on the absorption of such staff in regular establishment without any break in service and on their subsequent confirmation against permanent posts. The Council's contribution with interest thereon credited to their C.P.F. Fund account during scheme service will revert to the Council.

(Ref OM No. 1/10/61 -Pen, dated the 29th Nov., 1961)

(23.1.4) Exercising of fresh option by Central Government employees subscribing to Contributory Provident Fund, to come over to pensionable service.

Enclosed is a copy of Government of India, Ministry of Personnel and Training, Administrative reforms and public Grievances and Pension, (Department of Personnel Training), New Delhi O.M.No.F.3(1)- Pension, -Unit/85 dated 6th June, 1985 (Not printed) on the subject for information and necessary action. This may be given wide publicity.

It is provided in this circular that the option should be exercised within a period of SIX MONTHS from the date of issue of O.M. i.e. 6-.6-1985 by all those who are still borne on C.P.Fund Scheme of the CSIR. The contents of the O.M. may be brought to the notice of all the concerned Council servants individually who are on C.P.F. Scheme of the CSIR and their signatures in token of having done this be obtained and kept on record.

The option should be exercised within the stipulated period and option should-be unequivocal and unconditional. The option may be taken in duplicate which should be signed by the Head of Office and then pasted in the Service Book/Record. Necessary Office Memorandum may please be issued in respect of those who opt to come over to the pension scheme of the CSIR.

(CSIR letter No. 1(11)/84-PEN/91, the dated, 3rd July 1985.)

(23. 1.5) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.

The Government of India, Ministry of Finance (Department of Expenditure) New Delhi O.M.No. 1(16)EV/84 dated 29.10.84 (Not printed) on the above subject was forwarded to the Heads of all National Labs./Instts under CSIR endorsement No. 1(11)/84-PEN/83, dated 20th March 1985. It has been decided therein that the cases for allowing an option to the families of those employees who die in harness while in service to come over to pension from CPF, may be decided by the "Administrative Authorities" concerned.

Of late, references are being received from Labs./lnstts. seeking sanction of CSIR for change of option sought by the families of the deceased employees. After careful consideration in consultation with Finance Wing of CSIR Hqrs., it has been decided that such permissions to the families of the deceased may henceforth be accorded by the Heads of National Labs./Instts. upto the level of Scientist "E.II" except Common Cadre staff where reference may be made to CSIR Hqrs

(CSIR letter No. 14(23)/Misc./85-E.II, the dated, 30th Jan. 1986)

(23.1.6) Superannuation benefits to CSIR Scientists/Directors retiring as Secretary to Govt of India.

CSIR Scientists/Directors of National Laboratories/ Institutes are sometime appointed as Secretary to Govt. of India on deputation and in the exigencies of public interest they are retained there till their retirement or beyond. In such case, under the normal rules, they are entitled to pensionary benefits on the basis of their pay that they would have drawn in CSIR. This causes undue hardship to the Scientist concerned.

The Governing Body of the CSIR in its 116th meeting held on 14-3-1988 has approved that Scientist/Director of the National Laboratories/Institutes appointed as Secretary to Govt. of India and retiring on superannuation from the Govt. be allowed pensionary benefit by CSIR based on pay drawn by him/her in Government, on the date of superannuation in CSIR.

(CSIR letter No.,17(179)/88-E.II(U-3), the dated, 30th May, 1988)

(23.1.7) Grant of option to the families of the deceased CSIR employee for coming over to CCS(Pension) Rules, 1972.

In partial modification of this office letter No. 14(23)/85-E.II dated 30th Jan., 1986 (Para 23.1.5), it has been decided in consultation with Financial Adviser, CSIR that henceforth Directors/Heads of National Laboratories/Institutes will be competent to permit the families of the deceased Council employees upto the level of Scientist-"F" (except Common Cadre staff) died while on CPF, to opt for CCS(Pension) Rules, 1972.

(CSIR letter No. 14(4)/90-E.II, the dated, 10th April, 1991)

(23.1.8) Extension of pensionary benefits to the Scientists appointed on contract and Directors of National Laboratories/Institutes.

Keeping in view the larger interests of mobility of Scientific talent among the various S&T/R&D Departments/Organisations in the country, a Committee was constituted to look into the matter for extending grant of pensionary benefits to the Scientist appointed on contract and Directors of National Laboratories/Institutes, within the frame work of CCS(Pension) Rules, 1972. The recommendation made by the Committee and subsequently concurred in b-y the IFA were placed before the Governing Body at its meeting held on 22.2.1991. In pursuance of the approval accorded by the Governing Body in the aforesaid meeting, it is notified for information, guidance and necessary action to all concerned that the service conditions of Scientists appointed on contract from open market; on foreign service/lien/EOL basis from other Departments/Organisations on deputation basis(if permissible under the Recruitment Rules); existing Scientists continuing on contract basis; and Directors appointed from open market; Directors appointed on Foreign Service/Lien/EOL basis from other Organisations on deputation basis (If permissible under the Rules) and existing Directors continuing on CPF system wi ill be regulated as per the enclosed guidelines approved by the Governing Body, as mentioned above. Specimen of the terms and conditions in respect of Scientist appointed on contract and Directors are enclosed for reference. Also a specimen of the option to be exercised by the Scientist appointed on contract/Directors on 6 years tenure basis, either in favour of CCS(Pension) Rules, 1972 or to continue under CPF Rules is enclosed for necessary action. A copy of this notification may kindly be kept in the library and also displayed on the Notice Board for wide circulation.

(CSIR letter No. 17(197)/90-E.II, dated the 14th May, 1991)

Guidelines About the Line of Action to Modify the Terms and Conditions of Offer of Appointment/Agreement/Contract in Respect of Scientists/Directors on their Appointment in CSIR Service.

  1. APPOINTMENT OF SCIENTISTS (OTHER THAN DIRECTORS)
    1. Direct Recruitment From Open Market (induction From Other Than Government/lsemi Government/autonomous Bodies Etc.
      There is no objection to keep them on probation as per usual procedure.
      A suitable clause may be inserted in the offer of appointment that at the time of initial appointment option will be given to the Scientists either to be governed by CPF or Pension under CCS(Pension) Rules, 1972. Option will be exercised with one month from the date of joining which will be notified and pasted in Service Book for record.
      The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972.
    2. Appointment on Foreign Service/lien Basis
      They may be kept on probation as per practice during foreign service/lien period.
      In case of absorption, it should be notified and thereafter option of the Scientist concerned obtained either to be governed by CPF or Pension under CCS(Pension) Rules 1972. This option will be exercised within one month from the date of notification for absorption orders which will be pasted in the Service Book for record.
      The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS(Pension) Rules, 1972.
      In case of absorption, counting of past service will be regulated as per extant Government of India orders on the subject.
    3. Deputation (If Permissible Under the Recruitment Rules)
      Scientists will not be kept on probation.
      Absorption in CSIR service after following the normal procedure prescribed for recruitment will be notified and thereafter Scientist concerned will be given an option either to be governed by CPF Rules or Pension under CCS(Pension) Rule, 1972. This option will be exercised within one month from the date of notification of absorption in CSIR service.
      The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972.
      In case of absorption, counting of past service will be regulated as per extant Government of India orders on the subject.
    4. Existing Scientists
      For the existing Scientists who are governed by CPF scheme of the CSIR as per clause 111 of their terms & conditions, modified clause III of the terms and conditions shall be notified to the individual Scientists with the stipulation that they should furnish their written consent in favour or against the modification in the terms and conditions to their respective heads of offices.
      The written consent so received shall be pasted in the service record of the individual.
      Simultaneously the individual shall also be furnished with an option form to opt either for pension as per CCS(Pension) Rules, 1972 or to continue under the existing CPF scheme of the CSIR as per existing terms and conditions. The individual shall be required to exercise his option and submit the option form duly completed to their respective heads of offices with in three months from the date of issue of such notification.
      The option once exercised shall be treated as final. In case no option is received the individual shall be deemed to be governed by the existing terms & conditions viz CPF Scheme.
  1. DIRECTORS
    1. Direct Recruitment From Open Market i.e. Induction Made Not Through Any Government/semi Government/Autonomous Body Etc.
      They will not be kept on probation. The term "contract" may be replaced by the term "Tenure" wherever it occurs in the offer of appointment, terms & condition and service agreement to be executed by the appointee.
      They may be asked to exercise an option within one month from the date of initial appointment whether to be governed by CPF or Pension under CCS(Pension) Rules, 1972.
      The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS(Pension) Rules, 1972.
    2. Appointment Made on Foreign Service/Lien/EOL Basis
      They will be not kept on probation.
      Word "Contract" may be replaced by the word "Tenure" in the offer of appointment, terms & conditions and service agreement to be executed by the individual concerned. In case of absorption, it may be notified and option given to the individual concerned whether to be regulated by CPF or Pension under CCS (Pension) Rules, 1972. This option will be exercised within one month from the date of issue of absorption orders. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972.In case of absorption, counting of past service will be regulated as per extant Government of India orders on the subject.
    3. Deputation Basis (If Permissible Under the Rules)
      They will not be kept on probation. In case of absorption after following the normal prescribed procedure of recruitment, option may be given to the individual concerned either to be governed by CPF or Pension under CCS (Pension) Rules, 1971, This, option will be exercised within one month from the date of issue of absorption orders. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972.In case of absorption as above, counting of past service rendered in the previous Department will be regulated as per extant Government of India orders on the subject. The amended terms & conditions for the aforesaid appointments are enclosed.
    4. Existing Directors.
      For the existing Directors who are governed by CPF scheme of the CSIR as per present term & conditions, modified terms and conditions shall be notified to the individual Directors with the stipulation that they should furnish their written consent in favour or against the modification in the terms and conditions. The written consent so received shall be pasted in the service record of the Director. Simultaneously, the Director shall also be furnished with an option form to opt either for pension as per CCS (Pension) Rules, 1972 or to continue under the existing CPF Scheme of the CSIR as per existing terms and conditions. The individual shall be required to exercise his option and submit the option form duly completed to the CSIR within three months from the date of issue of such notification. The option once exercised shall be treated as final. In case no option is received the individual shall be deemed to be governed by the existing terms & conditions viz. CPF Scheme.

(CSIR circular. No. 17(197)/90-E.II., dated, the 14th May, 1991)

(23.2) Counting of Past Service

(23.2.1) Counting of service rendered in other Organisations for pensionary benefits in the C.S.I.R.

The question of counting of past service of employees who had joined the CSIR after resigning their previous service or on transfer or on foreign service from Central/State Govt. Departments/Universities/Autonomous Bodies or sponsored projects/schemes etc., before 21.4.1972 (the date from which the Govt. of India liberalised the pension rules) towards pensionary benefits under the CSIR was considered by the Governing Body of the CSIR at its meeting, held on 22.12.1976. The Governing Body approved that pensionor cases in respect of such employees for counting their past service towards pension under the CSIR may be decided in consultation with Finance on the following conditions and that the past cases should not be reopened

  1. Payment of pensionary liability by the concerned individuals in terms of Govt. of India O.M.No. 2(3 3)/EVA/60, dated 10- 11- 1960.
  2. Service rendered by individuals in Research Schemes/Projects sponsored in CSIR followed by permanent absorption in CSIR against regular posts without break in service or by condonation of break in accordance with Govt. rules/instructions.
  3. Refund of employer's share of CPF contributions, if any, received by an individual from Central/State Govt./University/Autonomous Organisations etc., together with interest thereon to CSIR.
  4. Production of satisfactory evidence of service by the individuals and also a certificate from employer to the effect that in case the individuals would have continued in their service they would have been eligible for pension under Central/State Govt. or benefits of CPF on completion of 5 years service.
  5. The above benefits will be admissible only on permanent absorption in CSIR.

    The above decision may be brought to the notice of all officers and staff for their information. Pending cases, if any, may be referred to the CSIR for consideration.

(CSIR letter No. 17/92/75-E.II, dated, the 9th Feb., 1977)

(23.2.2) Counting of service rendered in other Organisations for pensionary benefits in the C.S.LR..

The DGSIR in consultation with FA, CSIR has been pleased to approve that the services rendered in the following Organisations shall also count for pensionary benefits in CSIR, subject, however, to fulfilment of conditions laid down in this office circular letter of even number dated 9.2.1977 (Para 23.2. 1).

  1. Central/State Autonomous Bodies/Public Sector Undertakings /Municipal Bodies/Universities. The term Public Undertaking shall include a Public Undertaking coming under the purview of B.P.E. or a similar body of the State Government where the system of retirement benefits like pension or C.P.F. exist. The term "Municipal Body" shall include the Municipalities registered under the relevant Act and where the system of retirement benefits like Pension or C.P.F. exist.
  2. It has further been decided that the service rendered in more than one organisations (as stated above as mentioned in this office circular letter of even number dated 9th February, 1977) before joining CSIR, may also count for pensionary benefits in CSIR and the resignation, if any, submitted in one Department/Organisation with proper permission is only a technical formality provided of course the other conditions laid down in the said circular letter dated 9.2.1977 are fulfilled.
  3. The above decision will apply to those employees only who had joined the CSIR before 21.4.1972.
  4. The above decision may be brought to notices of all officers and staff for their information. Pending cases, if any, may be forwarded to the C.S.I.R. for consideration.

(CSIR letter No. 17/92/72-E.II, dated the 18th Jan., 1983)

(23.2.3) Counting of past service rendered by an employee in other departments prior to their joining the CSIR towards pension in CSIR.

CSIR is receiving proposals from the Laboratories/Institutes, for counting of the past service of employees, rendered by them in their respective erstwhile Departments/Organisations, towards pensionary benefits in CSIR without proper examination with reference to Rules/CSIR instructions resulting in a lot of correspondence and delay in finalising the cases.

In order to minimise the delay in such cases; Proposals may kindly first be got examined by your Sr. FAO & A.O. with reference to G.O.I. Rules/CSIR instructions and thereafter forward the same to this office duly signed by the Administrative officer and Finance & Accounts Officer-of the Laboratories/Institutes along with the application of the employee concerned.

The Rules/CSIR Instructions under which each case is covered is to be spelt out and also the specific opinion of the Pension Sanctioning Authority recommending the forwardal.

(CSIR letter No. 17(92)/34/77-E.II (U.2), dated, the 12th Aug., 1986)

(23.2.4) Counting of past service rendered in other Departments/Organisations for pensionary benefits in CSIR.

Attention is invited towards the CSIR Letter No. 17/92/75/E.II dated 9th Febuary, 1977 and 18th January, 1983 (Para 23.2.1 & Para 23.2.2) regarding counting of past service in respect of employees who joined CSIR before 21st April, 1972. Under the provisions of these letters, employees who had served the Central Government/State Government Departments/Universities/Autonomous Bodies (Central as well as State)/Sponsored Projects/Schemes /Public Enterprises (Central/State Government) Municipal Bodies who joined CSIR without break in service or by condonation of break in accordance with Government of India Rules/Instructions before 21st April, 1972 are entitled to count their past services (supported by all relevant records for such services) subject to their paying pensionary liabilities themselves, and subject to the other conditions as outlined in CSIR letters cited.

According to Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984, employees of the Central Govt. and Central Autonomous Bodies have been permitted to enjoy pension based on the combined service of Central Govt. and/or Autonomous Body (ies) as the case may be subject to the fact that the concerned erstwhile department would discharge pensionary liabilities and in no case the same should be accepted from the employees concerned. Instructions have already been issued by CSIR vide letter No. 1/11/86-Pen., dated 31 st October, 1986 that the benefits under the provisions of the Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984 could be granted by the appointing authority at the laboratory level.

Notwithstanding this Govt. of India OM No. 28/10/84-Pension Unit, dated 29th August, 1984, employees who joined CSIR before 21st April, 1972 may count their service in various department/organisations referred to under para 1 on pre-page. It seems that the employees eligible for the benefit of past services under the provisions of CSIR Letter No. 17/92/75-E.II dated 9.2.1977 and 18.1.1983 have already applied for the same and decisions taken from time to time by the CSIR Headquarters

It has now been decided that the cases of counting of past service as referred to under para 1 on pre-page may also be finalized with the approval of the Heads of the National Laboratories/Institutes, wherever he is the appointing authority. The remaining cases may continue to be referred to CSIR.

(CSIR letter No. 1/11/86-Pen, dated, the 6th Jan., 1987)

(23.2.5) Sub: Counting of service on contract for the purpose of pension in CSIR.

The question of counting of service of CSIR officers who are initially appointed on contract and subsequently confirmed against permanent posts has been reviewed. The existing instructions of CSIR on the subject are contained in the circular No.5/96/60-PC, dated 24-3-61 and No.3(22)/73-E.II. dated 11- 3-74

  1. As against. the above practice, Govt. of India's provision vide (Rule 17 of CCS(Pension) Rules, 1972) is as under:-

    "Rule 17 of CCS (Pension) Rules, 1972.
    1. A person who is initially engaged by the Govt. on a contract for a specified period and is subsequently appointed to the same or another post in a substantive capacity in a pensionable establishment without interruption of duty, may opt either
      1. to retain the Govt. contribution in the Contributory Provident Fund with interest thereon including any other compensation for that service; or
      2. to agree to refund to the Govt. the monetary benefits referred to in clause (a) or to forego the same if they have not been paid to him and count in lieu thereof the service for which the aforesaid monetary benefits may have been payable.
  2. The option under sub-rule (i) shall be communicated to the Head of Office under intimation to the Accounts Officer within a period of three months from the date of issue of the order of permanent transfer to pensionable service or if the Govt. servant is on leave on that day, within three months of his return from leave, whichever is later.
  3. If no communication is received by the Head of Office within the period referred to in sub-rule (ii), the Government servant shall be deemed to have opted for the retention of the monetary benefits payable or paid to him on account of service rendered on contract".
  1. As would be seen from the above, the practice followed by CSIR has been at variance with the rule provision as contained in C.C.S. (Pension) Rules 1972. The matter has been reviewed in consultation with the Ministry of Finance (Deptt. of Expenditure), and the following decision has been taken on the subject:-
  2. With effect from 28.11.84 all contract officers who are confirmed against permanent post will automatically come over to the pension scheme of the CSIR w.e.f. the date of their confirmation. They will have option either to count for pension the period rendered on contract prior to date of confirmation (on surrendering the employer's share of CPF contribution), or to get the employer's share of CPF contribution for that service (date of initial appointment on contract till date of confirmation).
  3. Such option must be exercised within 3 months from the date of issue of the order conveying the confirmation. If no option is exercised within such period, the employee will be deemed to have opted for the retention of the Contributory Provident Fund benefit for the period prior to the date of confirmation.
  4. The correct application of the provision of Rule 17 of CCS(Pension) Rules, 1972 is illustrated below for guidance:-

'A' appointed on contract from 1. 1.79; confirmed w.e.f. 1. 10.84 (viz., after 5 years).

'B' appointed on contract from 1. 1.82; confirmed w.e.f. 1.4.85 (viz., before completion of 5 years in CPF).

In the above two cases, 'A' AND 'B' will be governed by Pension Scheme/General Provident Fund Scheme w.e.f. the date of confirmation on 1.10.84 and 1.4.85 respectively.

'A' will automatically come into pension scheme from 1. 10.84. However, he has the right to exercise option either to retain the contributory provident fund benefit for the period of service from 1.1.79 to 30.9.84 or surrender the above benefit and count this period also towards pension.

'B' also comes, automatically into pension scheme from 1.4.85. He has also the right to exercise option either to retain the contributory provident fund benefit for the period of service from 1.1.82 to 31.3.85 or surrender the above benefit and count this period also for pension. However, in case he opts for retaining the CPF benefit for the period 1. 1. 82 to 31.3.85, the employer's share for the above period will be payable only after he completes 5 years of total service under CSIR viz., upto 31.12.86. In case of both 'A' and 'B', if no such option is received within 3 months from the date of notification of their confirmation, they will be deemed to have opted for the retention of the contributory provident fund benefits for the contract service (viz., period from date of appointment to date of confirmation).

  1. An exemption is envisaged in respect of cases regulated prior to this decision. Officers who were initially appointed on contract and were confirmed on permanent posts before 28.11.84 and were allowed to continue contributory provident fund in accordance with the CSIR circulars cited above may be given a Fresh option, either to continue to be governed by the contributory provident fund scheme or to come over to the pension scheme on surrendering the employer's share of CPF to CSIR. Such option should be unqualified and irrevocable, and must be given within 3 months from the date of issue of this circular. If no option is received within the stipulated period of 3 months, they will be deemed to have opted for the pension scheme of the CSIR and the employer's share of CPF will be withdrawn.
  2. The contents of this circular may be brought to the notice of all concerned officers, including those who are on leave/study leave/deputation/EOL etc. in India or abroad, and their acknowledgement obtained in writing and kept on record.

(CSIR Letter No:3(27)/73-E.II/Vol. II, dated, 17th April, 1985.)

(23 .3) Addition to Qualifying Service

(23.3.1) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR in the pay scale of Rs. 1500- 2000 and above.

The question of extending the benefits as contained in Rule 30 of CCS(Pension) Rules 1972 (reproduced below) to certain categories of employees of CSIR has been under active consideration, for some time past.

"Rule 30 of the CCS (pension) Rules, 1972:- A Govt. servant appointed to service or post after 31st March, 1960, shall be eligible to add to his service qualifying for superannuation pension (but not for any other class of Pension) the actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."

  1. "for which Post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential; and
  2. to which candidates of more than twenty five years of age are normally recruited.

Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the. Recruitment- Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule."

This matter has been considered in detail in consultation with Department of Personnel & Administrative Reforms. The Governing Body at its meeting held on 13th June, 1980 has also considered this matter and has approved that the provisions contained in the aforesaid Rule may be extended to the Scientists and Technologists who are initially appointed on contract by direct recruitment, by the CSIR in the pay scale of Rs. 1500-2000 and above after 31 st March, 1960 and who on their confirmation have opted for CSIR Pension Scheme, provided they fulfil the other conditions prescribed in the aforesaid rule. Proposal for the grant of the benefit to such officers appointed in the Laboratories/Institutes duly vetted by the F&AO/Sr. F&AO of your Laboratories/Institutes may be referred to CSIR Headquarters for approval in consultation with the Chief (Finance).

(CSIR letter No. 17(44)/72-E.II. dated, the 12th Nov., 1980)

NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88

(23.3.2) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists k appointed by CSIR

The Governing Body of CSIR at its meeting held on 13th June, 1980 had approved that the benefit contained in Rule 30 of CCS (Pension) Rules 1972 may be extended to -Scientists and Technologists appointed in the pay scale of 1500-2000 and above in CSIR and its National Laboratories/Institutes.

The provision of above Rule is indicated as under:-

"Rule 30 of the CCS (pension) Rules, 1979, provides that a Govt. servant appointed to service or post after 31st March. 1960*, shall be eligible to add to his service qualifying for superannuation pension, actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."

  1. for which post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential;
  2. to which candidates of more than twenty five years of age are normally recruited.

Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the Recruitment Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule."

The m4tter has since been re-examined and the GOVERNING BODY of CSIR at its meeting held on 17th March, 1982 has Approved that the benefits of addition to service qualifying for superannuation pension as indicated above may be extended to all scientific and technical staff of CSIR and its National Laboratories/Institutes without any restriction of grade. In other words, the provision contained in Rule 30 of CCS(Pension) Rules, 1972 as amended from time to dime, will apply to Scientists and Technical staff of CSIR mutatis-mutandis.

NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88

The proposal for grant of benefits to the individual cases of such officers/staff appointed in the Laboratories/Institutes may be referred to CSIR-Hqrs. for approval.

(CSIR letter No. 17(44)/78-E.II. dated, the 19th May, 1982)

(23.3.3) Addition to service qualifying for superannuation pension in respect of Scientists/Technologist appointed by CSIR.

The proposal for addition to service qualifying for superannuation pension under Rule 30 of CCS(Pension) Rule may in future be sent in the proforma enclosed duly certified by the Sr. F&AO/F&AO of your Laboratory/Institute.

(CSIR letter No. 17(44)/78-E.II dated, the 16th Mar, 1983)

PROFORMA

  1. Name
  2. Date of regular appointment in CSIR.
  3. Post to which appointed.
  4. Scale of that post.
  5. Date of Birth.
  6. Age at the time of regular appointment in CSIR.
  7. Advertisement of the post to which appointed (A copy to be attached).
  8. Whether the post contains a specific provision that the service or post is one which carries the benefit of Rule 30 of CCS(Pension) Rules, 1972.
  9. Whether the post is one
    1. for which post-graduate research or specialist qualification or experience in Scientific, Technological or professional fields, is essential, and
    2. to which candidate of more than twenty

      five years of age are normally recruited.

  • Qualifying Service.
  • Age at the time of retirement and length of qualifying service.
  • One-Fourth of the length of service of Council Servant on the date of retirement.
  • Actual period by which age of the Council Servant exceeds 25 years,
  • Proposed quantum of service to be added in terms of Rule 30 of CCS (pension) Rules, 1972.
  • Undertaking that Dr./Shri will not seek retirement before on the superannuation (to be

    attached with the proposal).

  • Recommendations of Sr.F.& A.O. /F.&.A.O. of the Labs/Instts.
  • (23.4.4) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR

    The Governing Body of CSIR had Inter-alia decided that provision No. (ii) of Rule 30 of CCS(Pension) Rules 1972 will not be applicable to the Scientists/Technologists appointed but other conditions of the afore-mentioned Rule will continue to be applicable. It may, however, be noted that while filling up the Scientific and Technical post in future, qualifications /experience should invariably be stipulated in the advertisement as laid down in the New Recruitment and Assessment Rules of CSIR along with a specific provision that Scientific and Technical posts carry the benefits of Rule 30 of CCS (Pension) Rules 1972.

    The cases if any pending for want of above notification, may now be processed accordingly.

    (CSIR letter No. 17(44)/78-E.II(U-3), dated, the 19th April, 1984)

    (23.4) Retirement Age and extension of Service etc.

    (23.4. 1) Retirement age of Scientific Officer and stag in CSIR.

    The undersigned is directed to say that at its meeting held on the 20th September 1956, the Governing Body of the Council of Scientific & Industrial Research decided that the age of retirement of Scientific Officers and staff in the National Laboratories/Institutes should be fixed at 60, and that thereafter extensions, if granted, should be for a period of two years at a time. The decision applies with immediate effect to all Scientific Officers and staff in the National Laboratories/Institutes engaged in research.

    The question as to what extent this concession should cover the auxiliary technical officers and staff is under consideration and further instructions will follow.

    The Governing Body has also decided that this relaxation in the age of superannuation should not be extended to the administrative and clerical personnel serving under the Council of Scientific & Industrial Research. They would be governed by the appropriate rules applicable to Government servants of their class.

    (CSIR letter No. 1/11/56-Cte, dated. the 27th Oct., 1956)

    (23.4.2) Age of Superannuation of Scientific & Technical staff in the National Laboratories of the CSIR.

    Reference this office Memo. No. 1/11/56-Cte, dated 27th October, 1956 regarding age of superannuation of scientific & technical staff in the Council of Scientific & Industrial Research.

    In amplification of the order contained in that Memorandum, the Governing Body of the Council in their 34th meeting held on 24th September, 1957 has decided as follows:-

    1. The age of retirement of scientific and technical staff actually engaged on research has been fixed at 60. Thereafter, if extensions are granted, it should be for a period of two years at a time subject to the conditions that the officer concerned; (1) is physically fit; (ii) continues to be efficient; and (iii) it is in the public interest to continue to retain him in service.
    2. Scientific and technical Staff not actually engaged on research work, but are rendering useful service in the Laboratories or Workshop as expert technicians calling forth experience and manual dexterity will generally be continued in service beyond the age of 55 upto the age of 60. Extensions beyond 55 years, If granted, should be on a year-to-year basis upto 60 years subject to the conditions that the officer concerned: (i) is physically fit; (ii) continued to be efficient ; and (iii) it is in the public interest to continue to retain him in service.
    3. Staff carrying technical designations but are not actually employed in such work, the normal rules applicable to Government servants of their class will apply; but individual cases of exceptional merit or of continued utility will be examined on merit and extension of the age determined in such cases.
    4. Administrative and Ministerial staff will be governed by appropriate niles applicable to Government servants of their class

    All cases of extension beyond the age of superannuation in each of the categories specified above, together with the reasons therefore, may be referred to the Council of Scientific & Industrial Research for consideration and approval of the competent authority.

    (CSIR letter No. 1/11/156-Ct6, dated, the 27th Nov., 1957)

    (23.4.3) Age of superannuation of Scientific and Technical staff.

    Reference: O.M.No. 1/11/56-CTE dated the 26th November, 1957 and Office Letter No. 1/67/60-CTE dated the 31st August, 1960.

    The Governing Body of CSIR at its meetings held on the 20th September, 1956 and 24th September. 1957 had considered the question of the age of retirement of Scientific & Technical personnel employed by the CSIR and decided that :-

    1. Scientific research) officers will continue in service upto the age of 60 and thereafter extensions, if granted, should be for a period of two years at a time subject to the conditions that the officers concerned are physically fit and continue to be efficient, and it is in the public interest to continue them in service;
    2. As far as administrative and clerical personnel were concerned, they will be governed by the appropriate rules as applicable to Government servants of their class.
    3. that scientific and technical staff not actually engaged on research work, but are rendering useful service in the Laboratory, or workshop, such as expert technicians, calling forth experience and manual dexterity will be generally continued in service beyond the age of 55, upto the age of 60. Extensions beyond 55 years if granted, should be on a year-to-year basis upto 60 years subject to the usual conditions already referred to; and
    4. that the normal rules applicable to Government servants of their class will apply in the case of staff carrying technical designation, but are not actually employed in such work; individual cases of exceptional merit or of continued utility will however be examined on merit and extensions beyond that age determined in such cases.

    Requests are being received from Directors of National Laboratories/Institutes almost in every case for retention of members of the scientific and technical staff after the age of 60, and their recommendations have been generally accepted. In dealing with such matters, it was considered necessary to ensure that

    1. These cases are not treated as mere routine matters, and
    2. in retaining the service of any officer, we do not unduly affect adversely the prospects of persons in the lower grades in the direct line of promotion. Normally expectations of promotions, if delayed affect the efficiency and morale of officers and staff. It is in the larger interest of the Council to check any such tendency>

    The matter was, therefore, placed before the Governing Body at its 40th meeting on the 5th Nov., 1960 and the Governing Body have decided that the normal rule and practice of the CSIR should be that the scientific (research) officers should retire at the age of 60 and technical staff (non research) at the age of 55. Extension beyond the limits specified above should be considered in exceptional cases only.

    It was also decided that each case should be considered sufficiently in advance of the due date of Superannuation by a committee of experts to be constituted for the purpose on whose advice and recommendations the final orders will be passed by the competent authority.

    In view of the above decision, it is requested that cases of officers who are due, to reach the age of superannuation may kindly be reviewed well in advance, and proposals, if any, for retention of such officers after the age of superannuation referred to the CSIR a year in advance, so that the proposals could be processed through the expert Committee.

    (CSIR letter No. 1/67/60-CTE, dated, the 17th Dec., 1960)

    (23.4.4) Age of compulsory Retirement - Raising of.

    Reference : Correspondence resting with letter No. 1/67/60-CTE, dated 17.12.1960.

    At its meeting held on 24th March, 1963, the Governing Body of the Council of scientific & Industrial Research has been pleased to decide that that age of compulsory retirement of CSIR employees whose age of retirement is now fixed at 55, will be raised to 58 with effect from 1. 12.1962 subject to the same principles and conditions as have been prescribed by the Government of India for their employees in the Ministry of Home Affairs Office Memorandum No. 33/18/62-ESTS(A) dated 30.11.1962 and 31.12.1962 (copies not printed).

    In the case of scientific officers and staff, the earlier decision of the Governing Body intimated vide this office letter No. 1/67/60-CTE dated 17.12.1960 will continue to apply.

    (CSIR letter No.5(16)163-PC, dated, the 25th April, 1963)

    (23.4.5) Age of Superannuation of Scientific Staff

    The Governing Body of the Council of Scientific & Industrial Research at its meeting held on 6th May, 1965 approved the following decisions taken by the President, CSIR on 21.1.1963 regarding the age of superannuation of scientific staff :-

    1. that the age of superannuation of scientific staff should be kept at 60 years;
    2. that yearly extensions upto 63 years may be granted on the conditions that the officers concerned continued to be :
      1. physically fit;
      2. scientifically active, their record being good on the basis of previous 5 years reports; and
      3. their retention in service being in the public interest.
  • that further yearly extensions upto the age of 65 years in special cases may be granted where the scientists may have distinguished themselves in their respective subjects.
  • (CSIR letter No. 16(8)/63-E.I, dated, the 4th Aug., 1965)

    (23.4.6) Grant of Extension to Scientific Staff Beyond the Age of Superannuation - Procedure for.

    1. At its meeting held on 6th May, 1965, the Governing Body of the CSIR took the following decision for

      grant of extensions to the scientific staff beyond the age of superannuation

      1. The age of superannuation of scientific staff be kept at 60 years.
      2. Extension on year-to-year basis upto 63 years may be granted if the officers concerned continued to be
        1. Physically fit;
        2. Scientifically active, their record being good on the basis of previous 5 years reports; and
        3. their retention in service being in the public interest
    2. Further yearly extension u the age of 65 years in special cases may be granted where the scientists may have distinguished themselves in their respective subjects.
    1. At its held on 15th.July, 1967, the Governing Body of the CSIR considered. this matter again and approved the following procedure proposed for grant of extension to scientific staff beyond the age of superannuation
      1. In considering the grant of extension to scientific staff beyond their normal age of superannuation, it should be ensured that the scientist concerned cannot be replaced by suitable person on his attaining the age of superannuation, by advertising the post and considering the candidates who may be applying by a duly constituted Selection Committee as provided in Bye-laws, well in advance (say at least 6 months before the due date of superannuation of the scientist concerned.
      2. lie question of the grant of extension of service to the scientist concerned should arise only (i) if no suitable person is available, and (ii) if he satisfies the other conditions specified in para 1 (b).
  • It is therefore, requested kindly to take necessary steps to ensure that the scientific staff recommended by you for extension conform to the above conditions.
  • (CSIR letter No. 16(8)/67-E.I. dated the 25th Jan., 1968)

    (23.4.7) The two proposals placed for consideration of the Governing Body of the CSIR in its 6]st meeting held on 26.2.1974 and the decisions taken are reproduced below for your information

    Proposal for Consideration Decision taken
    1. System of efficiency bar should he dispensed with
    2. . Age of retirement should be,60 years for all categories of employees of CSIR
    1. The system of efficiency bar would continue.
    2. The present system of retirements age of 58 years for non-scientific and
      60 years for scientific staff would continue.

    (CSIR letter No. 17(65)/74-E.II, dated, the 12th June, 1974)

    (23.4.8) Uniform age of Retirement for All Categories of Personnel in CSIR

    According to the existing arrangement the age of retirement in respect of "Scientific" and "Technical" personnel in CSIR is 60 years. Similarly, Class IV staff of the Council also retire at the age of 60 years.

    The matter regarding the extension of benefit of the age of retirement of 60 years to the "Auxiliary Technical" and "Administrative" staff was considered by the Governing Body of CSIR at its meeting held on 21.9.77. The decision of the Governing Body is reproduced below for your information:-

    "The Governing Body noted and authorised the Director-General, C.S.I.R. to grant extension in exceptional cases on a yearly basis upto a maximum, of two years viz. upto 60 years of age in cases of all categories of "Administrative" and "Auxiliary Technical" staff/officers of and upto the level of Deputy Secretary or equivalent (i.e. in the time scale of Rs.1500-2000). However, the cases of incumbents in higher grades were to be submitted to the Vice-President, CSIR."

    (CSIR letter No. 17(65)76-E.II. dated, the 22th August, 1978)

    (23.4.9) Criteria for Extension/re-employment - Extract From Chapter XX of "hand Book for Personnel Officers" Deptt. of Personnel And A.R. Cabinet Sector, New Delhi.

    1. No proposal for extension of service/re-employment beyond the age of superannuation should ordinarily be considered.
    2. Extension of service/re-employment can be justified only in very rare and exceptional circumstances. Even in such cases, 60 years of age should be the deadline for non-scientific /non-technical posts and 62 years in the case of scientific/technical personnel. This should not be construed to mean that extension of service/re-employment can be granted to non-scientific/non-technical personnel upto the age of 60 years and to scientific/technical upto the age of 62 years or more as a matter of course. The overriding consideration for the grant of extension of service/re-employment is that it must be clearly in public interest and in addition satisfy one of the following two conditions
      1. that other officers are not ripe enough to take over the job or
      2. that the retiring officer is of outstanding merit.

    Test (i) would be satisfied only if there is shortage in a particular specialization, or if it is not possible to find a suitable successor or if the officer is engaged on a work or project of vital importance which is likely to produce results in a year or two. If officers in the next lower post are not eligible for promotion on the ground that they have not put in the minimum service in the lower grade prescribed under the rules, no promotion can be made to the higher grade unless such officers put in the requisite length of service,. But officers who are eligible for promotion to the post-against which extension/re-employment is recommended, should not be rejected solely on the ground that they do not have as much experience as the retiring Officer. They should be considered for promotion according to the recruitment rules and if they are found suitable, they should be promoted to the post being vacated by the retiring officer.

    Test (ii) would not be satisfied by the Mere Fact That the Specialist (e.g. A Scientific or technical Officer) Is Fit in All Respects or is Otherwise Able to Discharge Effectively the Duties of the Post Held By Him.

  • No extension of service/re-employment should be considered on the ground that a suitable successor is not available unless it is established that action to select a successor has been taken well in advance, but the selection could not be finalised in time for justifiable reasons.
  • A proposal for the grant of extension of service/re-employment based merely on the consideration that the officers' predecessor had been given extension/re-employment should not obviously be accepted.
  • (23.4.10) Age of retirement in respect of Non-Technical Council employees placed in the grade of Rs.8251200 (pre- revised Rs.225-308) and above under Cadre Review.

    Attention is invited towards this office OM No. 7(157)/86-E.II dated. 3.8.1987 providing promotional avenues to Gr.-"D: (non-Technical) employees to the higher grades of Rs.825-1200 (Rs.225-308 pre revised) and Rs.950-1400 (260-350 pre revised) as a result of a Cadre Review.

    A doubt has been raised by some Laboratories/Institutes whether the incumbents holding Gr.-'D' posts on their placement in the grade of Rs.825-1200 (Rs.225-308 pre-revised) and Rs. 950-1400 (Rs.260-350 pre-revised) will retire from service on attaining the age of 58 years (applicable to incumbents of Gr.-"C" post)- or 60 years (applicable to Gr. 'D' posts)

    It is clarified that since the posts in scale of Rs.825-1200 (Rs.225,308 pre-revised) and Rs.950-1400'(Rs.260-350 pre-revised) fall under Gr.-'C', the incumbents will automatically be governed by the terms and conditions of service including age of retirement i.e. 58 years as applicable to Gr.-'C' posts.

    An employee cannot remain entitled to the service benefits of Gr.-'D' post while holding a Gr.-'C' post. However he will be, free either to opt for promotion to Gr.-'C' (Non-Technical) with retirement benefits it 58 years of age or continue in Gr.-"D" with benefit of retirement age of 60 years.

    (CSIR letter No. 17(196)/90-E.II, dated, the 25th Oct., 1990)

    (23.5)     Retention in service beyond 55 years of age and premature retirement.

    (23.5. 1) Retention in service beyond 55 years of age upto age of superannuation.

    Under F.R. 56, it is necessary that the cases of Govt. servants for retention in service beyond 55 years should be reviewed six months before he attains the age of 55 years with a view to determine his continuance or otherwise in service in public interest.  It is therefore requested that the cases of the CSIR Officers borne on common cadre may kindly be sent to this office under confidential cover with the recommendations, six months before the officer concerned attains the age of 55 years. The self Assessment Report of the work of the concerned officer may also be forwarded along with the recommendation.  There is no prescribed form for the Self Assessment Report. 

    This may kindly be noted and followed strictly to ensure timely action in such cases in future.

    (CSIR letter No. 8(47)12/73-E.I. dated, the 10th Oct., 1975)

     

    (23.5.2) Retention in service beyond the age of 55 years.

     

    The Question of reviewing the cases of Scientific, technical, and Auxiliary Technical staff for their retention in service after they attain the age of 5.5 years has been under consideration for sometime it has been decided as under:

    1.  Under FR 56 G) the appropriate authority has absolute right to retire any Government servant by giving him notice of not less than three months in writing, or three months pay and allowances in lieu of such notice if (1) he is in class 1 and class H service or post and had entered Government service before attaining the age of 35 years after he has attained the age of fifty years, and (2) in any other case, after he has attained the age of fifty five years.  In this connection, it has been noticed that where as the cases of all the employees in the CSIR and its National Laboratories/Institutes in the administrative and accounts cadres are being reviewed regularly under this rule, it is not being done to in respect of Scientific, technical, and Auxiliary Technical employees.  At the same time, it is evident that tie Fundamental rule 56 (1) does not distinguish between the administrative, Scientific, technical and Auxiliary Technical staff and is applicable equally to all the categories of Government employees, in terms of this rule, read with CSIR Bye-law 75(b), it has, therefore, been decided that all Scientific, Technical and Aux. technical Staff of the CSIR shall, henceforth, be reviewed in the same manner as in the case of the administrative cadres.

    2.  Individual cases for which the Directors/Heads of Laboratories/Institutes are the appointing authorities, shall be reviewed by a Committee Consisting of the following and in the manner 4 is being done for completion of probationary Periods/renewal of contracts. etc.

      1.    Director of the Lab/Instt.                               Chairman
      2.        A member of the Ex. Committee                           Member
      3.      Head of the Division/Project coordinator/Project Leader.
      4.         An outside Expert in the field of the candidate.

    3. The recommendations of the Committee may be approved by the Director/Heads of the National
    4. Laboratories/Institutes.  In respect of all other cases for which the Director/Head of the National Laboratories/Institutes are not the appointing authority, their cases shall be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action.

    (CSIR letter No. 17(96)/76-E.II, the dated, 22nd Nov., 1976)

    (23.5.3) Retention in service of Scientific/Technical/Aux. technical staff after they attain 55 years of age.


    There is no objection for not including an outside expert in the Committee to be constituted for reviewing the cases in respect of Class III Aux.  Technical posts and non-gazatted Administrative posts not borne on Common Cadre.  However, the cases of these categories of staff may be reviewed by a committee consisting of the following members. :-


    2.  Senior most Scientist in the Labs./Instts. next to the Director.                          Chairman


    3. Head of the Units/Division/Section.                                                               Member

    4. Administrative officer of labs/Instts.                                                              Member


    Further, the cases of eight members of the staff including three -scientists which have already been approved by the Director need not be taken up again.


    (CSIR letter No. 17(96)/76-E.II., the dated, 27th Jan., 1977)


    (23.5.4) Retention in service beyond the age of 55 years


    Reference CSIR Circular letter No. 17(96)/76-E.II., dated, 22nd Nov., 1976) regarding reviewing the cases of scientific & technical staff for their retention in service after they attain the age of 55 years.  It was inter-alia mentioned in para 3 thereof that in respect of  all other cases for which Directors/Heads of the National Laboratories/Institutes are not the appointing authority, their cases shall also be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action." Such cases obviously included those of Scientists "F' and other personnel holding allied posts.  It is, however, seen that such cases are not being referred to this office with the result that they appear to have been allowed to continue in service after attaining the age of 55 years, without any review having been made of their cams as required under the rules.


    All such cases in your Laboratory/Institution may be reviewed and sent with the recommendations of the Committee to this office for further action.


    (CSIR letter No. 17(96)/76-E.II., the dated, 30th April, 1979)

     

    (23.5.5) Retention in service beyond 55 years of age upto age of superannuation.


    The cases of officers and staff borne on common cadre, for retention in service beyond 55 years, are required to be referred to this office 6 months before the officer concerned attains the age of 55 years as per instructions issued vide circular letter No.8(47)2173-El dated the 10th October 1975.  It is, however, seen that some such cases have been unduly delayed and referred to this office after more than a year of attaining the age of 55 years by the concerned employees which is not correct.  The Standing Committee constituted in this regard has taken serious notice of such delays und desired that the suitable instructions be issued to avoid such delays.


    It is, therefore, requested that you may kindly personally ensure that such cases are referred to this office 6 months in advance so that in case the person is not found fit, the requisite notice of 3 months can be given to him.


    (CSIR Letter No. 8(229)6/71-E.I, dated. the 16th Aug. 1980)


    (23.5.6) Retention in service of Scientific/technical - staff beyond the age of 55 years.


    CSIR Circular letter No. 17(96)/76-E.II dated 22.11.1976 (Para 23.5.2) wherein the CSIR has approved the constitution of a Committee consisting of the following for review of cases on the lines it was done for the purpose of completion of probationary period/renewal of contracts etc.

    CSIR Circular letter No. 17
    1. Director of the Lab/Instt. ChairTnan
    2. A Member of the Ex-Committee Member
    3. Head of the Division/Project Coordinator/Project Leader Member
    4. An outside Expert in the field of the candidate. Member

    Since the Committee to retain the scientific & technical staff in service beyond the age of 5.5 year was constituted on the lines of the procedure for completion of probationary period/renewal of contracts etc. and that the system has now been dispensed with, the Director-General, SIR has decided that the retention of scientific/technical staff beyond 55 years, may be approved by Directors of the labs/lnstts. on the basis of a self-assessment report/confidential reports in respect of categories of staff for which they are the appointing authority upto the level of Scientist 'EII'


    The cases of Scientist-F may, however, continue to be referred to CSIR for approval of the DGSIR along with the assessment report of the Scientist concerned and recommendation of the Director,


    (CSIR Letter No. 7(54)4/56-E.II, dated the 28th June 1982)

     

     (23.5.7) Retention in service beyond 50/55 years of age under FR 56.


    While notifying the revised time-schedule for review, it was mentioned in this office letter dated 3-12-85 that the system of reviewing the cases of CSIR employees under FR 56 shall continue as notified vide CSIR Circular letter 17(96)/76-E.III dated 27.1.77 & 7-2-77; No 7(54)/4/56,E.II dt. 28.6.1982; and No. 8(115)/2/82E.II, dated 23.8.83. In accordance with the aforementioned circular letters, review was required to be made in respect of CSIR staff on their attaining the age of 55 years under FR 56 in all cases irrespective of the category of the post.


    Govt. of India issued instructions in 1978 notifying the comprehensive criteria, procedure and guidelines under FR 56, according to which cases of Group-A and Group-B officers who entered service before attaining the age of 35 years are required to be reviewed six months prior to attaining the age of 50 years and in all other cases six months prior to attaining the age of 55 years provided that nothing in this clause shall apply to a Group 'D' employee who entered service on or before 23-7-1966.  The instructions for review at the age of 50 years have not been in force in CSIR.


    As the procedure of reviewing the cases of CSIR employees was at variance with the provision made under FR 560), it has now been decided with the approval of DGSIR that hereafter review of cases in respect of CSIR employees shall be made in accordance with the provision of FR 560) supplemented by the Govt. of India instructions issued on it from time to time in toto.


    Accordingly, the review has to be done in respect of various categories of staff as follows


    1.     Six months prior to attaining the age of 50 years in respect of Group 'A' and 'B' officers who entered service before attaining the age of 35 years.


    2.     Six months prior to attaining the age of 55 years in respect of all other officers and staff.


    Time schedule for review as notified in this office letter No. 7(54)/4/56-E.II, dated 3-12-85 will remain unchanged.


    In this connection, it is clarified that review has to be done only once either at the age of 50 year or 55 years as the case may be, unless situation warrants review again at any time later.  There might be some officers in Groups 'A' & 'B' who had entered service before attaining the age of 35 years and might be already above 50 years but less than 55 years.  No review would have been done in these cases until now, as according to the earlier instructions, review was to be done at the age of 55 years in all cases.  The cases of all such officers may please be taken up for review immediately and the same completed by 28th February 1986 positively and report sent to this office by 15th March 1986.


    In order to follow the schedule for review as per CSIR circular letter dated 3rd December 1985, cases of review due in July to September 1986 may be taken up and completed during January to March 1986 and report sent to CSIR by 15th April 1986.  Similarly, cases of review falling due between October and December 1986 may be completed during April to June 1986 and report sent to CSIR Hqrs. by 15th July 1986 and so on.


    (CSIR Letter No. 7(54/4)56-E.II, dated the 10th Jan. 1986)

     

    (23.5.8) Retention in service beyond 55 years of age upto age of superanuation.


    In accordance with provisions under F.R. 56 the cases of Council servants for retention in service beyond 55 years should be reviewed six months before attaining the age of 55 years with a view to determining their continuance or otherwise in service in public interest.  Such proposals in respect of Common Cadre staff are being received in CSIR in piece meal which is not only cumbersome but also time consuming process.


    Accordingly, it has been decided that such cases will be reviewed twice a year i.e. in June and December of each year.  The persons, who are attaining the age of 55 years upto December will be considered in June of the same calendar year and persons who are attaining the age of 55 years upto June will be considered in December of the previous calendar year.


    You are, therefore, requested to ensure that the cases of Officers borne on Common Cadre may be sent twice in a year together with (i) Self-Assessment Report of the work done by concerned officer (ii) his Special Confidential Report (iii) integrity certificate and (iv) recommendations of the Heads of the Laboratories/Institutes.


    CSIR Letter No. 8(115)2/82-E.I, dated the 23rd Aug., 1983)


    (23.5.9) Strengthening of Administration - Review. of cases of Council Servants under FR 561Rule 48 of CCS (Pension) Rules. 1972 - Regarding.


    Reference: CSIR Letter No - 17(96)/76-EII, dated, 22.11.1976


    CSIR Letter No.-7(54)/5/56-EII, dated. 28.6.1982 (Para 23.5.2)

    CSIR Letter No.-8(115)/2/82-EI, dated. 22.11.1983 (Para 23.5.6)


    Reference above noted letters issued by CSIR providing for review of cases of all Council Servants for the purpose of retention in service beyond the age of 55 years with a view to improving the efficiency and strengthening of administrative machinery at all levels. Under F.R./CCS(Pension)Rules, 1972, the council have the powers to consider premature retirement of a Council Servants in public interest before the normal date of retirement on superannuation.


    The Rules position in regard to premature retirement is as under


    A:   Rule Position under FR 56


    1.     In accordance with the provisions of Fundamental Rule 56G) the appropriate authority has the absolute right to retire, if it is necessary to do so in public interest, any Government employee as follows

      1. If he is in Group A or B service or post and has entered

      2. Government service before attaining the age of 35 years, after he has attained the age of 50 years;


      3.       In any other case, after he has attained the age of 55 years provided that in case of a Group 'D' official, such action can be taken if he entered service after 23rd July, 1966.

      4. In other words, a Government servant belonging to Group A and B who has entered Government Service after attaining the age of 35 years, and officers belonging to Group C and D can be prematurely retired after they have attained the age of 55 years with the exception of Group D officials, who entered service on or before 23rd July, 1966.


    2.    In addition, a Government servant in Group C service or post who is not governed by any pension rules can also be retired after he has completed thirty years' service, under F.R. 56(1).

    3.      Identical provisions exist in Article 459 of the Civil Service Regulations.

    4.     Provisions also exist in Rules 48 of the C.C.S (Pension) Rules, 1972, for the retirement of a Government employee by giving him three months' notice, if it is necessary to do so in public interest, after-he has completed 30 years of qualifying service for pension, In other words, a Government employee who may belong to Group A, B, C or D can be prematurely retired, irrespective of the age at the appropriate time, after he has completed 30 years of qualifying service.


    Rule 48 of CCS (Pension) Rules.


    At any time after a Govt.  Servant has completed thirty years' qualifying service

    1.       he may retire from service; or
    2.      he may be required by the appointing authority to retire in the public interest"

    3. (Also kindly refer to the provisos given under this Rule.)


      In view of the need for removal of corruption, it is again emphasised to review the cases invariably in time for retention in service with the objective of weeding out the Council servants who are inefficient or are of doubtful integrity without taking any lenient or compassionate view either while reviewing their cases for retention or otherwise in service or while writing their Annual Confidential Reports.


      It is requested that a statement of the review undertaken by the Labs./Instts. in respect of the Council servants belonging to Group A. B, C & D employees for the period between 1-4-'84 and 31-3-1985 may kindly be sent to the undersigned in the enclosed proforma latest by 31st May 1985.  In future, this report should be sent quarterly to this office reaching by 15th of the month following the respective quarter.  Accordingly, the first quarter will commence from lst April 1985 and the quarterly report for the period from 1-4-85 to 30-6-85 may kindly be sent by 15th July 1985 in the separate proforma enclosed for the purpose.

      (CSIR Letter No. 7(54/4)56-E II, dated the 22nd April, 1985)

      (23.5.10)     Premature retirement Of Central Government servants - Guidelines relating to action where integrity of the Government servant is doubtful


      A copy of Confidential OM No.25013/30/85-Estt.(A) dated 7/9th August 198.5 received from the Department of personnel & Training is reproduced for your kind information, guidance and necessary action.


      The system of reviewing the cases of CSIR employees under FR 56G) shall continue as notified vide CSIR Circular letters No.17(96)/76-E II dated 21.1.77 & 7-2-77; No.7(54)/4/56-E II dated 28-6-82; and No.8(115)/2/82-EI dated 23-8-1983.  However, the revised time-schedule for review will henceforth be as follows:-


      Detail:
      Product:
      Application:
      Feature:
      Commercialisation:
      Economy
      Investment:
      Equipment:
      Raw materials:
      Institute:
      Group Wise list/Search

      (23.6) Expeditious Disposal of pension cases

       (23.6. 1) Expeditious disposal o pension cases - List of Officers expected to retire on Superannuation.

       (6.1) The Ministry of Finance Department of Expenditure OM NO.F. 11(3)EV(A)/76 dated 28-2-76, circulated vide CSIR letter No. 1 (11)/76-Pen, dated 7-5-1976 which inter-alia stipulates the various stages/time schedules in extension for the various processes leading to the authorisation and payment of Pension and Gratuity.  A scrutiny of a few pension cases revealed that firm cut off dates. prescribed therein for various stages and processes are not being adhered to scrupulously by the Laboratories.  As a result thereof there were inordinate delays in finalization of pension cases resulting in hardships to the retiring persons.  Not quite infrequently such inordinate delays had been brought to the notice of the DGSIR, who expressed his deep concern for such unfortunate delays.

       In this connection your kind attention is invited to our circular letter No. 1 (11-/74-PEN dated 12-9-74 and Rule 56 of the Central Civil Services (Pension) Rules 1972 according to which every Head of the Department is required to furnish to the Audit Officer in January and July each year a list of officers expected to retire on superannuation within the next 12-18 months.  Intimation of retirement, other than on superannuation is required to be sent to the Audit Officer as soon as event is known.  It has been noticed that such returns are not being received regularly from the laboratories/Institutes.

       With a view to avoid inordinate delays in finalisation of pension cases and to avoid financial harassment and hardships to retired officers, it has since been decided that in addition to the orders as indicated above, the following instructions should be followed scrupulously :

      1. The responsibility of completing the pension cases as per instructions issued, may be specifically put on designated officers who should ensure that the papers are got completed and submitted within the prescribed period.  For this purpose, the Finance and Accounts Officer (who maintains these records in his wing) should, as at present, continue to be responsible for completing the papers in respect of all officers in the Laboratory, and the Administrative Officer, if necessary, through a designated Section Officer, be made responsible in respect of all other staff as these records are kept in the Establishment Wing.  Any failure to implement the instructions should be viewed as an adverse reflection on the officers entrusted with the duties.
      2. To facilitate the preparation and completion of pension papers, verification of service record of all the employees should be completed once in every five years period and certification of the fact got recorded in the service book under officer's attestation.  This will obviate the necessity of conducting complete verification of the entire service at the time of retirement of an official.  In other words, earlier verifications when done properly and authenticated would be acceptable except for the last quinquennium.
      3. According to extant orders, returns in respect of employees who are likely to retire within a period of six months, twelve months and two years is required to be submitted to the CSIR twice in a year ( on 15th January and 15th July each year).  It has been noticed that such returns are not being received regularly from the laboratories/Institutes.  It should be ensured that the return in the enclosed proforma alongwith the related certificates are submitted to CSIR by the stipulated dates.  This would enable the CSIR Headquarters to keep proper watch on the finalization of the relevant cases on the due dates.
      4. The Finance and Accounts officer and Administrative Officer of the Laboratories/ Institutes should make it certain that preliminary work regarding the preparation of the service books/records, removal of deficiencies, etc. regarding service matters etc. is commenced about two years before the actual date of retirement.  A certificate to this effect should be furnished while submitting the return of persons who are likely to retire within two years and showing the progress achieved from month to month. This will pin-point the responsibility of the concerned officials and make them more vigilant.
      5. It should be ensured that all deficiencies are removed and requisite certificate of verification of service are recorded within the prescribed period (sixteen months).  The work of completing the actual pension papers should be commenced at least eight months before the retirement of the individual.  A certificate as to whether the work of completing the pension papers has been commenced should be recorded while submitting the return of the persons who are to retire within twelve months.  Any failure or shortcomings in observing this schedule to complete the work should be suitably explained and reasons, if any, for non- completion of pension papers should invariably be given.  Wherever necessary, failure to complete suc papers should be properly investigated and responsibility fixed.
      6.   The designated officers for pension cases should ensure that all pension papers of the persons who are to retire within a period of six months are actually submitted to the CSIR complete in all respects.  A certificate to this effect should also be recorded in the statement of persons who are retiring within the next six months.

       It is requested that the above drill and the time schedule should be meticulously observed so that the issuance of Pension Payment Order and payment of pension etc. on due date is arranged to the retiring persons to avoid any inconvenience and hardship to them.

       (CSIR No. 1 (11)/78-PEN dated 1st August 1978)

      Name of the Labs./Instts. for the period in respect of employees (bothGazetted & Non Gazetted) due to retire within a period of six months,, twelve months and two years.

      Name of the Labs./Instts. for the period in respect of employees (bothGazetted & Non Gazetted) due to retire within a period of six months,, twelve months and two years.
      SI.NO . Name Designation Date of birth Date of Present position of the pension Remarks retirement cases with detailed reasons where
      1 I Retirement during the next 24 months
      2 II. Retirement during the next 12 months
      3 Ill. Retirement during the next 6 months
      4
      5
      6
      7

      (23.6.2) Expeditious disposal of Pens ion cases.

      CSIR, from time to time, has been issuing instructions for expeditious disposal of pension cases.  Last such instructions were issued vide circular letter No. 1 (11)/78-pen. dated 1-8-1978.  However the scrutiny of pension cases received from the Labs./lnstts. has revealed that al1 formalities are not fulfilled before forwarding pension cases inspite of the instructions and this results in delay in finalising pension cases.

      To avoid recurrence of such instances and to cut down delays it has been decided that a check-list for verification of Pension- cases may be circulated to all the Labs./Instts. Accordingly a comprehensive check-list is forwarded herewith. This check-list duly verified, completed in all respects and signed by the officers concerned should be sent to CSIR alongwith pension papers in each cases in addition to all other documents.

      (CSIR No. 1(11)/80-Pen, dated, 1-2-80.)

      CHECK LIST

      CHECK LIST
      SI.NO. Particulars Action Taken
      1. 2 3
      1. Name of the Retiree
      2. Date of Birth
      3. Date of first appointment in Council Service.
      4.  If Service under Council is not continuous date from which continuous service commenced.
      5.  Date and post of first confirmation in Council
      6.  Date of Retirement/Death.
      7. =In case of death proof in the form of death certificate issued by Municipal Authority, Hospitals, Dispensaries etc., as available should be enclosed with the claim.
      8. Pension Rules By Which Governed
        1. Does a valid option for the Liberalised Pension Rules, 1950 exist ? Option form to be attached with the Pension Case.
        2. Does a valid option for the New Family Pension Scheme, 1964 exist ? Option form be attached with the pension Case.
        3.  Has the amount of Council's contribution from the CPF Account of the retiree been withdrawn? (To be verified from Provident Fund ledgers and certificate recorded).
      9. Verification of Service
        1. 'Re annual certificates of verification of entire service with reference to pay bills and acq. rolls for all periods in the service book should be entered.
        2. If not, the periods for which the certificate have not been recorded should be indicated.
        3. Steps taken to verify the " Unverified" portions of service.
        4. If it be found impossible to verify the entire period, the Council servant may be asked to file a written statement vide Rule 67(4)(a) along with recommendation of Director.
        5. The certificate of five yearly verifications of service records in the Service Book vide CSIR letter No. 1 (11)/78-PEN dated 1-8-1978 should be recorded.
      10. Foreign Service/deputation
        1. Periods of Foreign Service/ Deputation.
        2. Have the Pensionary Contributions in respect of periods of foreign service been recovered?  If not specify the periods and the reasons.
      11. Military/war/service in Central State Govt.  Deptts./Universities/Autonomous Bodies Or Sponsored Projects/schemes etc.
        1. Details of periods of service.
        2. Nature of service (Military/ War etc.,,)
        3. Name of the Department.
        4. Sanction No. and date of CSIR letter conveying approval of the controlling Authority for counting such period of service for pension in the CSIR.
        5. Details of pensionary liabilities received from the Dept. or paid by the individual giving reference to receipt No. and date and amount 
      12. Suspension
      13. Was the officer ever under suspension?  If so, do orders exist regarding counting of such period(s) for purpose of pension ?

        If so a copy of said order, should be enclosed.

        1. Gross qualifying service (less) Non-qualifying service.
        2. (b) Completed six monthly periods.
      14. Provisional Payments
        1. Provisional Pension.
        2.  Provisional D.C.R.Gratuity.
          1. is.       
          2. Has the application for pension in Form-5 been enclosed.
          3.   Type of pension applied for (Superannuation, retiring, invalid, Compensation, Voluntary pension on compassionate allowance or pension on absorption in a Corporation.)
        3. If the officer has applied for Superannuatibn pension, has he completed the prescribed age ?
        4. If the officer has applied for pension other than superannuation.
          1. Copies of orders of retirement by the competent authority should be enclosed.
          2.  Whether the requisite notice of 3 months given to the retires by the appropriate authority or by the officer to the Council.
        5. If the officer has applied for retiring pension, has he completed the prescribed length of qualifying service?
        6. In case of Invalid retirement, the Medical Certificate in Form-23 of CCS (Pension) rules 1972 obtained (to be enclosed).
        7. In case of Voluntary Retirement, details of weightage given for the purpose of qualifying service for pension with reference to FR-56(K) should be indicated (to be enclosed.).
        8. No Demand Certificate
          1. A copy of the order of ''No demand Certificate' should be enclosed.
          2. Security Bond in form-9 should be enclosed.
          3. The outstanding amounts to be. recovered from D.C.R. Gratuity should be indicated.
        9. Is there a valid Nomination for D.C.R. Gratuity, if so, the same should be enclosed.
        10. If no valid nomination exists, the names of the members of the fan-dly to whom the gratuity will be payable in equal shares and their respective relationships to the deceased officer.
        11.  It may be confirmed where necessary if he had
        12. completed 5 years qualifying service or more at the
        13. time of his death ?
        14. Calculation sheet of qualifying service showing non-
        15. qualifying periods also, pension gratuity and family
        16. pension including family pension at the enhanced rate
        17. duly signed by the Finance and Accounts Officer and
        18. Administrative Officer/ Under Secretary, showing the
        19. period of tenability to be enclosed.
        20. Documents duly Completed to be Forwarded.
          1.  Superannuation:
            1. Form Nos. 1 or 2,3,5,6 & 7 prescribed under CCS (Pension) Rules- 1972.
            2. Certificates; Non-employment and non-receipt of pensionary benefits from other source.
            3. Specimen signatures, descriptive rolls and joint photographs (to be attested by the Head of Office) of retirce and his/her wife/ husband.
            4. Calculation sheet of qualifying service showing non-qualifying periods, pension, gratuity and family pension at the enhanced rate duly signed by the Sr.Fin. & Accounts Officer and Administrative Officer/ Under Secretary.
          2. Invalid.,
            1. Documents as at 26(1) to (iv) above, as well as Medical certificate in Form- 23; and Administrative sanction to retire the individual on invalid Pension.
          3. Retiring Pension
            1. Documents as at 26 (i) to (iv) above, as well as EO attested copy of the application seeking voluntary retirement and an attested copy of OM sanctioning voluntary retirement.
          4. Family Pension
            1. Form Nos. 12,14 & 1 8 prescribed under CCS (Pension) Rules 1972.
            2. Form 112 of Nomination.
            3. Form 3. details of Family
            4. Certificate of non-re- marriage, non-receipt of pensionary benefits from any other source and non- employment
            5. Descriptive rolls, specimen signatures and Photography  duly attested by the Head of Office (in duplicate)
            6. (Death Certificate.
            7. Calculation Sheet of qualifying service, family pension including pension at the enhanced rate and gratuity duly signed by the Sr.F&AO/F&AO and AO/ Under Secretary.

      Administrative Officer/Under Secretary

      SR.F&A.OJF&A.0.

      (23.6.3)Central Civil Services (Pension) Amendment Rules, 1980.

      1. Enclosed is a copy of notification No. 11(6)-EV(A) (PEN)/76 dated 3.3.1980 from the Ministry of Home Affairs, (Department of Personnel and Administrative Reforms).
      2.  It will be seen from the said Notification that Rule 6, Rule 60, sub-rule (3) of Rule 65 sub_rule (3) of Rule 74 and Form-6 have been omitted from the Central Civil Services (Pension) Rules 1972.  Accordingly as a result the sanction of the Pension sanctioning authority and Form-6 prescribed under Central Civil Services (Pension) Rules, 1972 required to be completed and furnished with such pension cases as stipulated in CSIR circular letter No. 1(11)/77-Pen, dated 12.12.77, are no longer necessary.
      3. It has been decided to adopt the revised procedure regarding sanction of the pension, in modification of CSIR letter No.1(11)/77_Pen dated 12.12.77 and accordingly it is not necessary to put up the Pension papers to sanctioning authority neither it is necessary to submit Form-6 duly filled in, in the light of these orders.
      4. While implementing the above decision in the CSIR and its National Laboratories/Institutes, it has further been decided that the vigilance aspect of the case cannot be overlooked and therefore while forwarding pension case to the CSIR a certificate (in the form enclosed) to the effect that there is no vigilance case/departmental proceedings pending against the retiring person, should invariably be obtained from the Head of the Laboratories/Institutes, and enclosed with the pension papers.

      (CSIR letter No. 1(11)/80-Pen., the dated, 7th May, 1980)

       FORM OF CERTIFICATE

       

      CSIR Head Quarters._________________________________________________________________

       

      Pension case of Shri/Smt/Dr./Kumari____________________________________________________

       

      Designation  _________________________________ retiring on _____________________________

       

      Certified that no Vigilance/Departmental proceedings is pending against Shri/Smt/Dr/Km._____________________________________________  whose pension case is being forwarded for grant of pension.

       

      (Head of the Labs./Instt./CSIR Hd.Qrs.)

      (23.6.4) Sub: Decentralisation of the work relating to Pension Payment Order etc.

      1. There have been considerable delays in the payment of pension and other retirement benefits to the retired government servants in some of the department and to obviate the difficulties in setting pension quickly a number of measures have been taken by the Government and necessary circulars issued in the past.  CSIR, in turn, circulated all those instructions among the Labs./Instts.
      2.  In CSIR the final P.P.0s. (Pension Payment Orders) are being issued by the CSIR Headquarters.  In several cases, it becomes necessary for the CSIR to return the pension papers to the Labs/Instts. for want of complete information etc.  This process takes away a considerable length of time.  To ensure quicker payment of pension to the retired CSIR employees, the question of authorising the Labs./Instts. to issue final PPOs has been under consideration for some time past.  The Governing body at its meeting held on 25-6-1982 has approved, in principle, that the work of issuance of final PPOs may be decentralised.
      3.  The detailed mechanism of decentralisation has further been gone into and it has been finally decided by the DGSIR to authorise the Labs./lnstts. to issue final PPOs and orders for gratuity etc. to the retired CSIR employees including common cadre staff.
      4.  The following instructions are issued for guidance and action in the Labs./Instts.
        1. The pension papers of all employees (Gazetted as well as (Non-gazetted) will be prepared by Administrative Section under the supervision of Heads of Office and the same will be passed on to the Finance & Accounts Officer/ Sr.Finance & Accounts officer for checking and issuing necessary PPOs/Orders for payment to gratuity, payment of commuted value of pension etc.
        2. The service record of gazetted officers will be maintained by the Head of Office in the same manner as the records on non-gazetted staff are maintained.  Service Book in respect of gazetted officers may also be maintained to simplify the work of preparing pension papers from one single book.
        3. The system of paying pension through Bank will continue, as at present.
        4.  In cases where a pensioner of a particular Lab./Instt. desires to draw his pension through another Lab./Instt. of the CSIR, along with the PPOs etc., specimen signatures of the F&AO/Sr. F&AO duly attested by the Director/ Head of the Lab/Instt. from which the pensioner retired (Dy.Secretary, House Keeping unit in case of the CSIR Hqrs.) will also be forwarded.
      5. A quarterly statement in the form being sent separately, may be sent to the CSIR in respect of the pension cases not settled in time.
      6.  The specimen forms of registers/records to be@ maintained in this connection, are being sent separately.
      7.  Old files in respect of the existing pensioners would be sent to the respective Labs./Instts. These files would be needed by the Labs./Instts. for issuing PPOs for family pension in respect of old cases where quantum of family pension has not been indicated in the original PPOS.
      8.  In case of any doubt, clarification should be sought from CSIR.
      9.  Cases of counting of past service, pro-rata pension and transfer of pensionary liability, will continue to be referred to CSIR for approval.
      10.  The PPOs in respect of employees of the CSIR Complex at Delhi will be issued by F&AO, CSIR Complex Office.
      11.   These orders will come into force w.e.f., 1-4-83.  The pension cases (including payment of gratuity & other terminal benefits) of the employees retiring on or after 1-4-83 may be settled at the Labs./nstts. and are not required to be sent to CSIR.

      (CSIR No.4(1)/83-Pen dated 2-3-83).

      (23.6.5)    Sub: Decentralisation o the work relating to Pension Payment Order etc.

       Reference CSIR OM No. 4(1)/83-Pen dated 2-3-83 regarding decentralisation of the work relating to Pension Payment Order.  A specimen copy each of forms/registers/records, as per details below, to be maintained in the Laboratory-, for compliance:

      1. Forms
        1. (A) Superannuation
          1. forwarding letter of Pension/Gratuity
          2.  Pension Payment Order (Both halves).
          3.    Authority letter for Death-Cum Retirement Gratuity.
        2. Family Pension
          1. Forwarding letter of Pension/Gratuity
          2. Pension Payment Order (Both halves).
          3. Authority letter for Death-Cum-Retirement Gratuity.
        3. Commutation of Pension
          1. Authority letter for Commutation of Pension.
        4. Registers
          1. Register pf Application for Pension & Gratuity.
          2.  Register of Pension Payment Orders.
          3. Gratuity Register
          4. Commutation Register.
        5. Stamps
          1.  Stamp to be affixed on Forin-7 and at the end of Service Book in case of Superannuation/Retiring Pension etc. to be completed under the signatures of F&AO (Pension).
          2. Stamp to affixed on Form-18 & Service Book in case of Family Pension.

         A  specimen form of the quarterly statement required to be forwarded to the CSIR, is also enclosed.

         (CSIR No.4(1)/83-PEN, dt.8-3-83)

         (23.6.6) Decentralisation of the work relating to PPOs etc.

        1. It has been noticed that certain Laboratories/Institutes have circulated to all the Labs./lnstts. the specimen signatures of the Finance and Accounts Officer/ Sr.Finance & Accounts Officers who have been authorised by the Director of the Institute to sign and issue Pension Payment Orders in respect of Council servants retiring from their respective Laboratories on or after 1-4-83.  In this connection, attention is invited to para 4(iv) of the OM of even number dated 2-3-83 wherein detailed procedure with regard to issue and transfer of Pension Payment Orders etc., have been laid down.  In terms of para 4(iv), when the pensioner opts to draw pension from the Laboratory/ Institute other than the one from which he retires, only specimen signatures of the Finance & Accounts Officer/ Sr. Finance & Accounts officer, duly attested by the Director/ Head of the Laboratory/Instts. are required to be forwarded to the Laboratory/Institute from where the pensioner opts to draw his pension.  There is no provision to circulate specimen signatures of the finance and Accounts Officer./Sr. Finance and Accounts Officer amongst all the National Labs./Instts. as some Laboratories/Institutes are doing presently.
        2. It has also been observed that certain Labs./Instts. have also authorised the Section Officer (Finance and Accounts) to sign the Pension Payment Orders in the absence of Finance & Accounts Officer/Sr. Finance and Accounts Officer.  It is made clear to all the Laboratories/Institutes that only Finance and Accounts Officer/Sr. Finance & Accounts Officer are authorised to sign the Pension Payment Order and no further delegation is to be done without the prior approval of the C.S.I.R.
        3. It may kindly be ensured that the instructions issued by this office on the subject are scrupulously followed.

         (CSIR No.4(1)/83-PEN, dated, 15-9-83).

         (23.6.7)            Joint Secretary (Admn.)/Financial Adviser, as in the enclosed schedule, have taken certain decision to streamline the system for payment of last dues, leave encashment, pension, DCRG, & G.P.F. in respect of the retiring employees at CSIR Hqrs. and ensure timely disposal of pension papers at various levels so that the aforesaid dues are paid to the retiring employees on the date of their superannuation.  In cases in which superannuation date falls on a Sunday/Saturday/Holiday, then said dues shall become payable only on the day following the date of superannuation.

         All concerned at CSIR Hqrs. are requested to take a note of the said instructions for compliance.

        (CSIR letter No. 1(12)/87-Pen., the dated, 3rd Feb. 1987)

         (23.6.8) Sub: Pension Payment Order (PPO) in respect of Pensioners who have opted for voluntary retirement- endorsement of Family Pension Details.

         In supersession of all orders on the above subject, EFA , CSIR has been pleased to decide that henceforth the Pension Payment order on voluntary retirement shall also have the family pension endorsement as is done in the case of PPOs relating to superannuation pension.

         (CSIR Letter No. 1(7)/77-Finance dated 21st Au.9. 199 l.)

        (23.7) Voluntary Retirement

         (23.7.1) Voluntary retirement - waiving of three months notice period.

         In a case taken up with the Ministry of Finance for waiving of the requirement of three months notice period for voluntary retirement, they have drawn our attention to the Ministry of Home Affairs (Deptt. of Personnel & Administrative Reforms) Notification No.31/3/80-Pension Unit dated the 5th March,81 (Copy not printed) according to which the Appointing Authority is competent to relax the requirement of three months notice if it is satisfied that curtailment of notice period will not cause any administrative inconvenience.  This will, however, be on the condition that the Govt. servant shall not apply for commutation of a part of pension before the expiry of the period of notice of three months.

         You are, therefore, requested to dispose off such cases, in future, in the light of the above orders at your end.  The cases where the Directors/Heads of National Labs./lnstts. are not the Appointing Authority, may continue to be referred to the CSIR.  These instructions supersedes CSIR orders contained in its letter No.7(33)12/64-E-II dated 19-7-80.

         (CSIR letter No.5(3)/81 -E-II, dated 17th Oct. 1981)

         Annexure  

        GUIDELINES FOR PROCESSING REQUESTS FOR WITHDRAWAL OF NOTICE OF VOLUNTARY RETIREMENT BY CSIR EMPLOYEES.

         The following provisions exist in the CCS (Pension) Rules, 1972 whereby an employee of CSIR can see voluntary retirement by giving three months notice.

        1. Rule 48 of CCS (Pension) Rules applies to cases where CSIR Employees have already completed 30 years qualifying service;
        2. Rule No.48 (A) as (Pension) Rules applies to CSIR employees who have completed 20 years of qualifying service;

         The above Rules also provide that a Government/ Council Servant who has elected the above Rule and has given the necessary intimation to that effect to the Appointing Authority shall be precluded from withdrawing his request subsequently except with the specific approval of such authorities.

         In order to bring uniformity in approach to such type of cases the following Guidelines are laid down for consideration by the Appointing Authority

        1. Request for withdrawal of notice shall in no case be accepted if it is received after the expiry of the notice period or the intended date of voluntary retirement;
        2. Request for withdrawal of notice of voluntary retirement if made within the intended date of retirement will not normally be accepted',
        1.  Where the vacancy to be caused by voluntary retirement of the employee has already been filled up;
        2.  In case where orders to fill up the vacancy to be caused on such retirement on regular basis have already been issued; and the post has been advertised.
        3. In cases where the service records of an employee who has sought voluntary retirement does not justify for his further retention in CSIR service.
        4. In cases where the voluntary retirement has been sought without specifying any reason.
        5.  In all cases where there is no material change in the circumstances which have been specifically mentioned in the notice. 

        (3)      Except in the cases mentioned above, the Appointing Authority may consider withdrawal of notice for voluntary retirement in all other cases on merits.

        (23.8) Payment of Pension through branches of the State Bank of India.

        (23.8.1) The arrangement has since been finalised with the State Bank of India, to make payment of pensions to CSIR pensioners through its branches located all over the country, from the month of October, 1977 (pension for September, 1977 payable on 1st October, 1977). The salient features of this Scheme are briefly as under:-

        1. The existing CSIR pensioners desirous of drawing their pensions from the branches of the Bank will apply to the Accounts Officer of the Laboratory/Institute/CSIR Headquarters from whom they are drawing their pensions in the prescribed form.
        2. The pensioners opting to draw pension through Bank shall specify the name of the Branch and open a Saving or Current Account in that branch in his own name and furnish necessary particulars in the application form.
        3. No Bill will be required to be submitted by the pensioner for drawing pension at the &paying branch.  The pension will be paid by the paying branch, after deduction of Income Tax, if any, payable, by credit to the sole savings or current account of the pensioner with the paying branch.  Pensioners will not be paid in cash or through a "Joint" or "Either or Saving" account.  The paying branch will credit the pension account with the net amount of pension payable for a month on the first working day of the following month, if in exceptional cases, the pension payment could not be credited on the first working day, it shall be credited as soon, Thereafter as possibile, and in any case not later then 7th of the month following the month for which Pension is due.
        4. The following certificates are required to be furnished by the pensioners opting to avail of this facility to the branches of the State Bank of India.

          Certificates to he Furnished by the Pensioners

          1. Life Certificate :-The pensioner would be required to furnish a Life Certificate once a year in the month of November in the prescribed form.  An Officer of State Bank of India dealing with such pension payments is authorised to give life certificates for this purpose.
          2. Non-Employment Certificate :- The pensioner is also required to furnish once in every six months (In May and November) a certificate of non-employment under the Central or a state Government or under a Government undertaking or Corporation or under an Autonomous Body or a Local Fund.



             Retired Class-I Officers are also required to furnish a declaration about acceptance/non-acceptance of commercial employment within two years from the date of their retirement and also about acceptance/non-acceptance of any employment under any Government outside India.

             The non-employment certificate, including such declaration wherever applicable, is to be furnished in the prescribed form.
          3. In cases where the commercial employment or any employment under a Government outside India has been accepted (within two years from the date of retirement) without obtaining CSIR's approval, the paying branch will seek orders from the concerned Accounts Officer before making further pension payments.
          4. In cases in which non-employment certificate is not furnished because of re-employment, the pensioner will be required to indicate the particulars of his re-employment.



            In case of re-employment under the Central or a state Government. or under a Government Undertaking or Corporation, or an autonomous body or a local Fund, the payment should be limited to the basic pension and relief sanctioned from time to time is not to be paid in such cases.
          5. Non-marriage/Re-marriage Certificate:



             In the case of Family Pensions, a certificate of non- marriage/re-marriage is also required to be furnished by the recipient, once in every six months(in May and November), in the prescribed form.
        5.       Every pensioner will be required to give an undertaking to the State Bank of India authorising it to recover/adjust any amount of over-payment etc.

      2.       In case you feel interested in availing of this facility of drawing your pension through the branches of the State Bank of India instead of drawing it through this office, it is requested that the enclosed Option Form (IN DUPLICATE) may please be filled in and furnished to this office along with the Pension Payment Order (Pensiofier's half) for further action.

      (CSIR letter CSIR/Pen-Case/, dated, Sept, 1977)