Roles and Functions

PAN-CSIR S&P matters & Govt. Interface:

• Rules & Procedure-The policy framework
  • Formulation/Adoption, Revision, Interpretation & Clarifications on
  • GFR & DFPR,
  • MPG-2019,
  • Stores Procedure & Inventory Management,
  • Loss & Write-off Procedure,
  • Physical Verification procedure,
  • Vehicle condemnation and new vehicle procurement guidelines etc.
• Operationalization of GOI Guidelines
  • GTE (Global Tender Enquiry),
  • GeM
  • PPP_MII (Make In India) compliance
  • MSE Preference,
  • Start-Ups preference,
  • Custom,
  • GST,
  • RBI/EXIM Policy,
  • MeITY guidelines & others.
• Proposals from Labs/Instts. for approvals at CSIR-Hqrs
  • GTE proposals (fully centralized at Hqrs since 8th April 2022),
  • High Value procurement of Labs./Instts. for approval of Hon’ble MoST,
  • Write-off proposals for approval of DG, CSIR and/or MoF,
  • Vehicle Cases: pre-mature condemnation and new vehicle purchases, Budget requests, concurrence, and approval (Single Window System).
• Domain advisory services- reference from
  • Legal,
  • Vigilance,
  • Finance (IFD),
  • Labs/Instt.
  • As member in various Committees,
  • Others.
• Physical Verification of Stores of Labs/Instt.
  • Formulation of framework
  • Monitoring
  • Visit/Inspection
  • Report and remedial suggestions
• Operationalization of Integrity Pact (IP) and IEM Scheme in CSIR
  • Coordinating structured periodic meetings of IEMs with DG, CSIR
  • Facilitating miscellaneous issues of IEMs
  • Reports & Returns
• Other PAN-CSIR activities
  • Complaints/Grievances of vendors,
  • Various Reports & Returns (on GeM/MSE payments/GTEs etc)
  • GB Agenda,
  • Parliament Questions,
  • Physical/Virtual meet/ Conference/ Conclave of S&P cadre officer
  • Training/ Awareness programmes

• GTE- Scrutiny, proposal, approval and communication

• Clarification to Labs on referred issues

• Reports & Returns (GTE, GeM, MSE and others)

• Purchase Policy matters

• New Policy Initiatives

• IEM payments

• Digitization/ Digitalization, Leveraging of IT in S&P

• Complaints/Grievances

• RTI

• All Purchase and Common Miscellaneous Matters

• Reports & Returns
• Nodal Officer for IEC(DGFT), CGATE (Customs), GeM Primary User

• All Stores Matters

• Stores Policy matters

• Write-off of losses

• Vehicle cases (Purchase Proposals)

• Condemnation/ Scrapping

• Inventory Policy

• Physical Verification
• Lab. queries and clarifications for the above

Secretarial assistance to COSP (Hqtrs.)

Complete Supply Chain Management Functions at CSIR Hqrs: 

• Purchase
  • Covers the entire spectrum of Stores & Purchase activities akin to a Lab/Instt.
  • Micro-management of Supply Chain to achieve zero-tolerance of disruption.
  • Catering to VVIP clientele viz. Hon’ble Minister, DG CSIR, JS (A), FA, CVO, Legal Advisor and Heads of Divisions.
  • Ensuring bespoke needs and time sensitivity of high profile events like GB, Society, Parliament Committee meetings and other such events.
  • Capital purchase, Consumable’s stock replenishment, cash purchase, AMC/CAMC/TG contracts, Urgent/ emergent Purchases.
• STORES
  • Receipt & Inspection
  • Inventory Management
  • Distribution of Stores
  • Stores verification
  • Disposal of Stores
  • Assets accounting and Record keeping
  • Bill processing
  • Book transfer of Asset (In/Out)
  • Digitization of Assests (PIR/DIR, AAR, DRR etc)
  • Audit reports, visits of Audit Party
  • Member of various committees and other assigned works from time to time
• POST CONTRACT MANAGEMENT (PCM)

Procurement activities at CSIR Hqrs:

• Procurement of Capital items through GeM, CPP, LPC etc.
• Procurement of Consumable items through GeM, CPP, LPC, Direct Purchase, Cash Purchase etc.
• Activities related to GeM Procurement.
• Maintenance of records and bill processing.
• Various reports and coordination with Audit and preparation of Audit Para Replies.
• Various AMCs/CAMCs of equipment.
• Post Contract Management (PCM).
• Member of various committees and other assigned works. Stores activities at CSIR Hqrs
• Maintenance of Inventory by assuring minimum stock, deciding re-order level and indenting for stock replenishment.
• Issue and receipt of materials- assets and consumables both.
• Maintenance of various registers like stock ledgers, Issue Control Register, Daily Receipt Register, Bill Register, Indent Register etc.
• Physical verification of Stores- Consumables and Assets verification.
• Disposals of unserviceable/ surplus stock.
• GeM activities as a consignee for all the orders, Bidding for disposal through Auction, bill processing through GeM after PRC and CRAC etc.
• Member of various committees and other assigned works.

• Dealing with all the AMC files.
• Liaison with Audit team.
• All urgent/emergent purchases.
• Weeding out of files/old records.

• Custodian of all the stores (Asset, stationery & Misc.)
• Coordinate the physical verification work
• In charge of Issue & Receipt
• Stock replenishment.
• Disposal of stores

• Stock entry for consumable items
• Issue of official bag to entitled officers
• Issue posting of consumables
• Maintenance of DRR and ICR.