1. No.7.9.60-0&M, dated 9th February, 1960.
2. No.16(10)165-E.1, dated 10th August, 1965

    For determination of seniority and maintenance of establishment list for Scientific & Technical Staff has been laid down.  It is requested that these instructions may be given wide circulation among the staff for their information and action as indicated therein.

    Further, in one of the Laboratory, a doubt had arisen that seniority of an officer of the level of Scientist 'E' post which carries two pay scales of Scientist - 'EI', Scientist - 'EII' has to be governed from the date of the placement in  the higher scale of pay i.e. 1800-2250 and not by the date of his entrance in the basic cadre of Scientist-E.

    It is clarified that once Scientist-E has been confirmed as Scientist-E.1, there was no need to confirm him in the other scale and that he becomes automatically a substantive holder of the second post of Scientist-E.II.

    (CSIR letter No3(35)/74-E.II, dated 24th Sept., 1982)

(3.3.4) Sub: Seniority of Drug Research Laboratory Surplus Staff transferred to various Labs./lnstts. for absorption.

The surplus staff of erstwhile DRL, Jammu functioning under the administrative control of CIMAP, Lucknow where absorbed in various National Labs./lnstts. depending upon the availability of suitable posts/creation of supernumerary posts. as the case may be.  A few references have been received from certain Labs./lnstts. seeking clarification with regard to (1) fixation of seniority of such staff, and (2) the method of counting their previous service for assessment promotion in the respective Lab./lnstt. where they have re-joined after absorption.  In consultation with FA, CSIR on the above issues, it has been decided that:

1. Fixation of seniority in the respective grade of surplus staff will be determined from the date of rejoining in the recipient organisation; and
2. The service rendered in the former DRL, Jammu will be counted for leave/increments and assessment promotion etc.  Monetary benefit of assessment promotion will be given to them from the date otherwise due to them.  The staff of DRL, Jammu will continue to be governed by Assessment promotion schemes by which they were governed in the DRL before rejoining CSIR Labs./Instts.

    (CSIR Letter No 17(1)/83-E.II, dated 28th Jan., 1985.)

(3.3.5) Sub: Seniority assessed of Scientists assessed for promotion under the New Recruitment & Assessment Scheme.

    References have been received from some of the Laboratories/Institutes seeking confirmation whether the order of merit/inter-se merit rating, as determined by the Assessment/Core Committee, on assessment promotion of the Scientific/technical personnel under the "New Recruitment & Assessment Scheme" will be the order of their merit for placement in the establishment list for the purpose of confirmation etc.

    It is clarified that since under the "New Assessment Promotion Scheme", the promotion is based on the inter-se merit rating restricted. by percentage limits wherever applicable, the inter-se merit rating as determined by the Assessment/Core Committee, will form the basis of fixing the seniority of the Scientists concerned for placement in the Establishment List for the respective grade.

(CSIR Letter No 17(65)/85-PPS, dated 11th Feb.,85.)

(3.4)        Probationary Period

(3.4.1) Probationary Period - Implementation of the recommendations of the Committee of Inquiry (C.S.I.R.)

    The president, Council of Scientific & Industrial Research on the recommendation of the Committee of Inquiry, CSIR under item No. 23 of its first Report, has been pleased to decide that :-

"The reasons for extending the period for probation should always be communicated in writing; if no decision extending the probation communicated in writing to the persons concerned within three months of expiry of the stipulated period of probation, they should be deemed to have completed the probation, satisfactorily.  In order to have a careful watch over such cases, the work of the probation should be periodically reviewed during the probationary period, and shortcomings, if any, should be communicated in writing to them."

    The aforesaid decision may kindly be strictly followed in all cases.  Any deviation or departure from the above decision is likely to create administrative and legal complications later and hence it should be avoided.

(CSIR letter No. 16(172)/70-E.I, dated 20th October, 1970)

(3.4.2) Sub: Probationary period of Scientists-every scientist appointed directly or promoted to a higher post will be kept "on probation "for two years.

    Hitherto all the scientists appointed directly or promoted to a higher post were kept "on probation" for one year.  The matter has been further considered in the CSIR in the light of the recommendations of the Sarkar Committee.

In accordance with the directive of the President, CSIR, great care has to be taken in the matter of scientific staffing of the CSIR Laboratories and that there should be a formally structured methodology based on modern management practices for recruitment and confirmation of scientists.

    In compliance with this directive of the President, CSIR, steps have been taken to evolve a new proforma and streamline the procedures communicated to you through this office circular letter No. 16(196)72-E.II, dated 14/3/1972.

It is, therefore, necessary that the work of every scientist during the probationary period is carefully reviewed to assess the research and management competence of a scientist in relation to his contribution to the work.  To achieve this purpose it has been decided that all the scientists appointed on 6 years contract or promoted from one post to a higher post should hereafter be kept initially "on probation" .for two years in future.  Accordingly, the appointment letter or promotion order as the case may be, in regard to further appointment or promotion of Scientific staff should contain a stipulation that they would be on probation for a period of two years.

During this period, the work of each scientist should be constantly reviewed by the competent authority and the deficiencies, if any, and areas in which improvement is needed should be communicated to the Scientist concerned during the probationary period itself vide CSIR circular letter 16(172)/70- E I, dated 20-10-70 to enable- him to remedy the deficiencies and to improve his work.  In all such cases of probation if the work of a scientist, after periodical review is found to be satisfactory, steps should be taken, four months in advance to obtain the approval of the Executive Committee in accordance with the instructions contained in our Circular letter No. 16(196)/72-E.II, dated 14-3-72.

These guidelines as also the- instructions contained in CSIR's Circular letter No.7(36)18/65-E.II, dated 24-7-71 may kindly be followed in all cases.

(CSIR Letter NO 16(196)/72-E.II. dated 9th May, 1972.)

(3.4.3) It has been noticed that proposals for obtaining approval of the competent authority for the satisfactory completion of probationary period in respect of Scientists and their continuation in service thereafter, are being forwarded to CSIR very late and in some cases much after the date on which probationary period expired.  In one of similar proposal received from a National Institute the Director General, SIR while granting approval to the proposal has taken a serious view of the delay and has observed as under:-

 "I cannot understand the reasons for putting up on 22.2.80 cases for confirmation and satisfactory completion of probation when the later expired on 9.11.78 e.g. a year and a quarter later.  The whole system needs overhaul if it is not to be regarded as a farce."

I shall, therefore, be grateful if you could kindly ensure that such delays don't occur in your Laboratory/Institute and proposals are initiated well in advance so that the approval of the competent authority could be obtained before the due date.

    (CSIR D.O. No.3(6)/76-E.II, dated 20h March, 1980.)

(3.4.4)    Extension of Probationary Period - Limit for.

    The following extract from the Govt. of India, Ministry of Home Affairs Memo No. 20/37/60-Pub.I, dated the 7th October, 1960 for your information.

• While the normal probation may certainly be extended in suitable cases, it is not desirable that a employee should be kept on probation for years as happened occasionally at present.  It is, therefore, suggested that, save for exceptional reasons, probation should not be extended for more than a year and no employee should be kept on probation for more than double the normal period.
• The decision whether an employee should be confirmed or his probation extended should be taken soon after the expiry of the initial probationary period, that is ordinarily within six to eight weeks and communicated to the employee together with the reasons in case of extension.  A probationer, who is not making satisfactory progress or who shows himself to be inadequate for the service in any way should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement.

A case has recently come to notice where the probationary period of a Council employee has been extended for about 5 years in different spells in a National Laboratory.  To avoid such situations in future, the Vice-President, CSIR, has now been pleased to decide that the probationary period may be extended for the maximum period of one year in two spells of 6 months each in cases where it is considered necessary to do so, and the person concerned moved wherever possible from the Section or from the Officer under whom he/she worked so as to be assessed independently.  It is considered that this should be ample time to watch the work of an employee for taking a decision on his retention in service or otherwise.

    The above instructions may kindly be brought to the notice of all officers and staff in your Laboratory/Institute.

(CSIR letter No.5(27)/77-E.II, dated 24th July, 1980)

(3.4.5)      Completion of probationary period of the Stores and Purchase Officers borne on Stores & Purchase Cadre.

        The Director General, Scientific & Industrial Research who is the competent authority for approving of  cases of completion, extension or curtailment of probationary period in respect of Stores & Purchase Officers has been pleased to decide that the Heads of National Laboratories/Institutes be authorised to approve on his behalf cases of completion of probationary period in respect of Stores & Purchase Officers, where the work and conduct of the concerned incumbent is satisfactory.  In such cases an intimation to this effect should be sent to this office for record.

Cases involving extension/curtailment of probationary period of the above category of Officers shall, however, continue to be referred to CSIR Headquarters.

(CSIR letter No. 16(139)/81 -E.I., dated 31st July, 1981)

(3.4.6)   Completion of probationary period/renewal of contract/confirmation of Scientists/Technologists in the CSIR.

Reference this office letter of even number, dated 18th March, 1977 and 22nd August, 1977 on the above subject.  The question of simplifying the procedure relating to probationary period/renewal of contract/confirmation/absorption against permanent posts in respect of Scientist 'C' and above in CSIR and its National Laboratories/Institutes has been under consideration for some time past.  The Governing Body of the CSIR at its meeting held on 30th April, 1982 has decided that henceforth the Directors/Heads of the National Laboratories/Institutes will be competent to approve (a) satisfactory completion of probationary period (b) renewal of contract and (c) confirmation of Scientists/Technologists upto Scientist E-11 level after a review of the Confidential Report and Self-Assessment Report to be obtained from the concerned Scientists/Technologists.

In the case of Scientist 'F' the recommendations of the Director/Head of the Lab./lnstt. together with self-assessment report will be sent to CSIR as heretofore for consideration and approval of DG-CSIR.

(CSIR letter No. 16(196)72-E.II, dated 18th May, 1982)

(3.4.7)   Completion of probationary period/renewal of contract/confirmation of Scientists/Technologists in the CSIR.

Reference CSIR letter of even number, dated 18th May, 1982.  The Directors/Heads of National Laboratories/Institutes being the appointing authority up to the rank of Scientist E-11 (excluding Common Cadre posts) will be competent to curtail/extend the probationary period of their employees as per rules. However, the cases of extension/curtailment of the common cadre staff and completion of probationary period etc. in the case of Scientist-F will continue to be referred to CSIR as hithertofore.

(CSIR letter No. 16(196)/72-E.II, dated 30th October, 1982)

(3.4.8) Sub: Placement of staff on probation in various services.

In suppression of the existing orders on the above subject, the Director General, Scientific & Industrial Research, has been pleased to approve that the following procedure shall be adopted for placement of staff on probation in various services.  These orders shall be applicable to all Groups of staff belonging to Scientific, Technical and Administrative categories.

A.    In the following cases, staff members will not be kept on Probation:

1. Deputation/foreign service.
2. Appointments made on contract basis including tenure of a Director.
3. Permanent Absorption.
4. Promotion on seniority-cum-fitness basis.
5. Assessment under various schemes applicable to scientific and technical staff
6. Fellows/Senior Fellows and Shanti Swarup Bhatnagar Fellows which are project-oriented appointments.

B.    Provision of probation shall be applicable to the following cases:-

1. Selection from within the departmental candidates.
2. Selection of a departmental candidate by competition from open market to be kept at par with outsiders and kept on probation.
3. Direct recruits from open market.
4. Joining of persons in CSIR on lien basis (except on contract).

• The powers for approval to satisfactory completion/curtailment/extension of probation will rest with the appropriate appointing authority as on date of the event.  In case of common cadre staff working in Labs./lnstts., Heads of the Labs./lnstts. will be competent to approve their completion of probation under intimation to the appropriate appointing authority but cases involving extension/curtailment shall be referred to CSIR Hqrs. for consideration.
• Methodology to be followed for this exercise shall be mutatis mutandis the same as that stipulated in extant Govt. of India orders on the subject except that in the case of scientific/technical staff, self-assessment report will be obtained from the employee concerned on probation
• For general information, save for exceptional reasons, probation should not be extended for more than a year and no employee should be kept on probation for more than double the normal period.  The decision whether the probation be extended should be taken soon after expiry of the due date of initial probation period, that is, ordinarily within six to eight weeks, and communicated to the employee concerned together with the reasons in case of extension.

    These orders will come into force with immediate effect and this may specifically be brought to the notic of the Controller of Administration/Administrative Officer of your Lab./ lnstt. for his information, guidance and necessary action.

(CSIR Letter No 7(54)/B/88-E.II, dated 26th April, 1989.)

(3.4.9) Sub : Placement of Scientists appointed on contract in Group-IV-Benefits of confirmation/lien/pension.

1. Reference this office circular of even number, dated 26.4.89 informing that Scientists appointed on contract including tenure of a Director will not be kept on 'probation.  This has resulted in denial of confirmation at entry points and consequent exercise of option for pensionary scheme in CSIR.
2. This matter also came up for discussions during the Conference of Controllers of Administration of CSIR Labs./Instts. held in August 1990 at Hyderabad. It was felt that clarification be issued to all Labs./lnstts. that in future all Scientists appointed in Group-IV on contract (except Directors of Labs./Instts.) should be kept on probation as usual, so that they could opt for pensionary benefits on completion of probationary period.
3. Final decision in the matter has now been incorporated in Merit and Normal Assessment Scheme (MANAS) duly approved by GB vide para 7.7 circulated vide JS (A)'s D.O. letter No. 17/(65/P)/42/90-PPS, dated 12.9.90.
4. In view of the above, It is clarified that Scientists in Group-IV appointed on contract (except Directors of labs./Instts.) will hereafter be kept on probation for a period of two years, as usual.

    (CSIR Letter No 17(54/B)/88-E.II, dated 15th October, 90.)

(3.4.10) Sub: Placement of Staff on probation in various services.

In partial modification of this office order No.7(54)/B/88-E.11. dated 26.4.89, on the above subject I am directed to state that the DGSIR has been pleased to approve that the staff members promoted on the basis of seniority-cum-fitness from Group D to C; Group C to B; and Group B to A i.e. whenever there is a category change, may be kept on "trial period" for a period of one year.  On the expiry of this "trial period", rigorous screening may be conducted and a specific order passed to the effect that the officers concerned have since completed the trial period satisfactorily

Other conditions laid down for completion of "trial period" will be the same as prescribed for completion of probationary period.

(CSIR Letter No 8(129)7/83-E.I, dated 24th Jan. 1991)

3.5)         Promotional Avenues for Holders of Isolated Posts

(3.5.1) Sub: Recommendations of the Sidhu  Committee for career development  of administrative  Staff-Implementation thereof

    The recommendations of the Sidhu Committee for providing promotional avenues to the incumbents of the isolated posts (not falling under any of the notified Cadres) are reproduced below. 

1. That incumbents of all isolated posts in the scale of pay of Rs. 1500-2000 may be considered for the next higher grade (Rs.2000-2250) after they have been held up for one year at the maximum of the grade on merit and on the recommendations of a Departmental Promotion Committee who shall invite the candidates for personal discussion
2. That incumbents of all other isolated posts may be considered for promotion to the next approved higher scales of pay after they have rendered 11 years of service in their respective grades on merit and on the recommendations of a Departmental Promotion Committee who shall invite the candidates for personal discussion.

 NOTE: 

On promotion as above, the post held by them will be deemed to have been placed in the respective higher scales of pay on a personal basis.  In the event of promotee vacating the post on account of resignation and retirement etc., the post should automatically revert to its usual pay scale according to the recruitment rules applicable. 

All promotions to higher posts in the respective isolated posts shall need the prior approval of the DG-CSIR.

The Governing Body of the CSIR at its meeting held on 19.09.1981 considered the above recommendations and has approved of the following:-

"Individual cases may be processed on merit and shall be decided upon by the DGSIR in consultation with the Chief (Administration), CSIR and Chief (Finance), CSIR, taking 'consideration the recommendations of the Director of the concerned National Lab./lnstt. However, approval of the Member (Finance) should be obtained in respect of posts beyond Rs. 1500- 2000"

(CSIR letter No.33(89)/81 -E.I, dated 12th Nov, 1981.)

(3.5.2)Sub : Recommendations of the Sidhu Committee for career development of Administrative staff-implementation thereof.

I am directed to invite your attention to para 1 (c) of part VI of the Administrative Services (Recruitment and Promotion) Rules, 1982, brought into force with effect from 1.2.1982 and to state that the Director-General, Scientific & Industrial Research has been pleased to approve that instead of the words "Director of National Laboratory/Institute" the words "Director or his nominee" will be substituted to be the Chairman of the Se lection Committee/Departmental Promotion Committee (111) for all posts of Group 'C'.

    However the nominee, if appointed, as Chairman should not be less than the rank of Scientist 'F' or senior-most Scientist EI/EII wherever the incumbent to the post of Scientist 'F' is not in position.

    (CSIR letter No.33(94)/82-E I., dated 17th Feb, 1983.)

(3.5.3) Sub: Recommendations of the Sidhu Committee for career development of administrative staff-Isolated post.

    The question of considering the cases of incumbents holding isolated postes such as Receptionist/Watch & Ward Assistant/Hindi Teacher/Telephone Operator etc., for promotion to the next approved higher grades as stipulated in Office Order No.6 (File No.33(89)/81 E.I), dated 12.11.1981 has been under consideration of the CSIR for sometime.  It has accordingly been decided that the posts for which procedure for promotion has been laid down in the Administrative Services (Recruitment and Promotion) Rules 1982 cannot be termed as "Isolated Posts".  Consequently, incumbents of those posts for which no procedure has been laid down, under the said Rules, could be considered for promotion through Departmental Promotion Committee as stipulated in the aforesaid circular letter dated 12.11.1981. The posts so upgraded will be personal to the incumbents and will revert to original grades when vacated.

    However, the benefit hither-to being granted under the Special grade scheme will continue to be extended to the holders of all isolated posts on the basis of the present procedure of clubbing such isolated posts with other cadre posts in identical scales of pay.

    In order, therefore, to consider the cases of incumbents holding "Isolated posts" the Heads of the Laboratories/Institutes may kindly constitute an ad-hoc DPC and consider their cases for promotion to the next higher scale after completion of 11 years service.  The recommendations of the D.P.C. may lease be sent to CSIR for approval by the DG-CSIR.

    (CSIR letter No 1 0/3/82-SGPC.E.II, dated 29-06-1983.)

(3.5.4) Sub: Recommendations of the Sindhu Committee for career Development of administrataive staff-isolated posts.

    In partial modification of this office letter No. 10/3/82-SGPC-E.11. dated 29th June, 1983 (reproduced overleaf) on the above subject, I am directed to state that Para 2 of this letter will be replaced by the following Para:-

"Continuation of benefit granted under special grade scheme to the holders of all isolated posts including Telephone Operators on the basis of present procedure of clubbing will be discontinued.  Now, there will be no clubbing of isolated posts as enumerated in the first paragraph of the O.M. dated 29th June. 1983 with any other cadre posts.  The holders of all isolated posts will be considered for promotion through Departmental Promotional Committee as stipulated in this office Circular, dated 12.11.1981 to the next higher grade as distinct from Special Grade.

    Paragraph I and II of Circular, dated 29th June, 1983 will, however, remain unchanged. 

    (CSIR letter No. 1/1/76-SGPC-E.II, dated 30-08-1984.)

(3.5.5) Sub: Recommendations of the Sidhu Committee for career development of administratives staff-isolated post.                                                                            

    I am directed to inform you that from time to time the marginally noted communications containing decisions of the Governing Body regarding promotional avenues for isolated posts and their further clarifications have been issued.

    The matter has been further considered in consultation with Financial Adviser and it has been decided with the approval of the DGSIR that:-

(*CSIR letter No.33(89)/81 -E I, dated 12.11.1981)

(*CSIR letter No. 10/3/82-E.II, dated 29.06.1983.)

 (*CSIR letter No. 1/1/76-SGPC-E.II, dated 30.08.1984.)

Copy of each Circular is enclosed for ready reference.

1. The incumbents of the isolated posts, who were placed in the special grade posts, during the period from 12.11.1981 to 29.8.1984 but have not so far been granted next promotional scale in terms of the decision of the Governing Body should be interviewed by the Departmental Promotion Committee, if not already done, and assessed for promotion to the next higher promotional scale.
2. Those incumbents of the isolated posts who have been already promoted in the next higher promotional scale during the period from 12.11.1981 to 29.08.1984 would continue to enjoy that status but in their cases, the effective date of promotion will be reckoned from the date they have completed 11 years or 12.11.1981 whichever is later.
3. In all future cases the incumbents holding isolated posts will be assessed through a duly constituted Departmental Promotion Committee on completion of their 11 years. of service on the identical post and the monetary benefits will occur to them w.e.f. the date of completion of 11 years irrespective of the date of holding of the meeting of the D.P.C.

I am further directed to inform you that in accordance with the present procedure all such proposals in  respect of isolated posts will continue to be referred to CSIR along with recommendation of the departmental promotion committee for specific approval of Director-General, SIR.

 (CSIR letter No. 10/3/82-SGPC, dated 16th Jan, 1985.)