Information ISTAD FAQ
ISTAD coordinates all bilateral and multilateral MoUs proposed to be signed by either CSIR or CSIR Laboratories with the partners abroad. These MoUs could be in the form of Non-Disclosure Agreements (NDA), Material Transfer Agreements (MTA), Letter of Intent, Letter of Agreement (LoA), Intellectual Property Management (IPM) Plan, Memorandum of Cooperation, Memorandum of Agreement etc where no business transaction is involved.
- Clearly mentioned names of the partner organizations alongwith their legal status
- Clearly defined objectives
- Scope of cooperation
- Modes/forms of cooperation activities
- Management of Cooperation; It may include the method proposed for review and coordination of cooperation activities (joint committee, nodal contact points, etc.
- Financial implications and administrative terms (Article 5)
- Defining Confidential Information and its usage/non-usage rights and provisions
- Defining the usage, sharing and ownership of the Intellectual Property, both background and foreground
- Applicability of Governing Laws and Arbitration in case of doubts/disputes
- Force Majeure
- Other general terms, validity and termination clauses
- NDA – the NDAs are approved by DG CSIR. If required, comments of LA CSIR and IP Unit may be obtained, based on the terms and conditions mentioned in the NDA
- Secrecy Agreement, Intellectual Property Management (IPM) Plan under a collaborative projects approved by the competent authority: The Secrecy Agreement are approved by DG, CSIR. Comments of LA CSIR and IP Unit may be obtained, based on the terms and conditions mentioned in the Agreement.
- MTA – The CSIR Lab proposing to execute a MTA for the transfer of biological materials should obtain necessary approvals from ICMR (for human biological material) or National Biodiversity Authority (for plant biological material). The MTA along with the necessary approval should be sent to ISTAD for further approvals.
- Letter of Intent, Memorandum of Understanding, Memorandum of Cooperation, Memorandum of Agreement – the following standard approval process will apply to these MoUs/Agreements.
- Evaluation of the draft MoU/Agreement by ISTAD in consultation with CSIR-IPU and CSIR Legal cell wherever applicable for examining the IPR and legal issues involved.
- Obtaining GOI clearances (MEA, DPIIT, MHA as applicable).
- Obtaining approval of Secretary, DSIR and DG, CSIR.
- Obtaining approval of VP, CSIR and Hon’ble Minister where MoUs (bringing the Union into relation with any foreign country) are to be signed/exchanged/ announced during VVIP (PM / President / Minister level) meetings
Since the MoU is sent to DPIIT and MEA, it may take anywhere around 4-6 weeks. In some cases, it may also take longer, especially if MHA clearance is also required.
Yes, a copy of the signed MoU/Agreement should be sent to ISTAD for record and reference within one month of its signing
No, CSIR Laboratories shall use their own funds for execution of the activities.
List of MoUs /Agreements signed by CSIR with foreign partners is available on CSIR website or can be requested from Head, ISTAD.
The following documents are required for processing the deputation proposals
- Filled in proforma (complete in all respect) applicable for the visit
- Invitation with dates
- Quantifiable benefits to CSIR of the visit
- Brochure of the conference/workshop if applicable
- Funding details
- If funds are provided by other institution: institute consent letter
- If funds taken from project: Project name, project sanction documents, expenditure statement of project (signed by FAO)
- Mandatory information of funding of last two year visits on 5 October 2015 letter format
- Vigilance clearance proforma as per the format prescribed by CVO, CSIR
- Details of last three years foreign visits
- Last deputation report
- Brief CV
- Day to day detailed programme
- Pay level, official email id and mobile no (for Director)
- Detailed itinerary
- Prior permission from FCRA (MHA) for accepting foreign hospitality in kind or cash (if applicable)
- Annual Property Return
- Annual Property Return of officiating Director (in case of Director’s visit)