(21) Other Miscellaneous Orders

 (21.1.1) ) Sub : Fixation of duty hours of Chowkidars

1. The undersigned is directed to refer to the Ministry of Home Affairs OM.  No. 16/18/66-Ests(D), dated 16th January,1968 in which Ministries/Departments etc. were requested to classify the excluded category of class IV employees like chowkidars, amongst others, for the purpose of determining their entitlement to holidays and periodical offs and grant of weekly and regular holidays (or momentary compensation in lieu thereof) to them.
2. It has been represented from time to time that the working hours of chowkidars are not fixed by the Ministries/Departments on any rational basis and they vary from 48 hours to 75 hours a week and that in some cases no hours of duty have been fixed.  The question of fixation of working hours of Chowkidars (except those under the Ministry of Railways) was considered by the National Council set up under the Scheme for Joint Consultative Machinery and Compulsory Arbitration for Central Government Employees and after detailed discussion, and as in interim measure, pending the recommendations of the Third Pay Commission on the subject, the Council agreed that the working hours of a Chowkidar should be 48 hours a week in cases in which sustained mental and/or physical efforts and/or alertness is involved.  It has been decided that the working hours of Chowkidars (except those under the Ministry of Railways) be reviewed keeping in view these guidelines and refixed, where necessary.  This will not, however, adversely affect the working hours of those Chowkidars whose working hours are already less than 48 hours a week.
3. In view of the imperative need for economy in administrative expenditure, Ministries/Departments are requested to ensure that the fixation of working hours of Chowkidars should not, as far as possible, lead to any addition to the existing strength of Chowkidars in various offices.  Any additional requirement in the grade of Chowkidars should as far as possible be met by re-allotment of existing Class IV staff.  Where creation of additional posts becomes unavoidable, due note should be taken of the existing ban on such creation.  The need for restricting the over time expenditure to the minimum should also be kept in view.
4. Ministries/Departments of the Government of India are requested to bring the above decision to the notice of all concerned.
5. (GOI Deptt of Personnel OM No. 14/11/71-Ests(C), dated 31st, December 1971)

 (21.1.2)    Subject.. Grant of weekly off to the Security Staff

 It has been brought to the notice of DGSIR that weekly off is not being granted by certain Labs./Instts. to their security staff.  In this connection, it may be stated that in accordance with the instructions contained in the Govt. of India, Ministry of Home Affairs Memo No. 16(11)/66-Ests.(D) dated 16-01-1961 and the subsequent instructions on the above subject issued from time to time security staff (Group' D) is entitled to weekly off or any monetary compensation in lieu thereof.  It is, therefore, requested that the instructions contained in the above mentioned Memo and the other relevant instructions issued from time to time may kindly be adhered to so that there is no cause of grievance amongst the security staff.

 (CSIR Letter No:31(26)/81 -E.II(U-3), dated, 08-11-1983.)

 (21.1.3) Duty hours of Chowkidars/Security Guards etc. in the National Labs./Instts. vis-a-vis. 5-days week introduced by the Government of India - clarifwation therefor.

 A number of National Laboratories/Institutes have beerf making references to this office about any change in duty hours being observed for Watch & Ward Staff etc. in the National Labs./Instts. including CSIR Hqrs. due to switchover to five days week in the Government of India Offices.

 The matter has been carefully examined in consultation with Department of Personnel and Training, Government of India.  The change in working hours, In Government of India offices from six days week to five days week has not brought out any change in the working hours of the above categories of staff in the offices of the Government of India.  Their duty hours continue to be regulated in accordance with the orders in force prior to the introduction of the 5-days week in the Govt.  Of India offices.  Therefore, in the case of CSIR and its of staff etc. would continue.

    National Labs./Intts. status-quo regarding working hours of these categories

 (CSIR letter No. 14/21/81/-E.II, dated, 10th October, 1985)

(21.1.4) Grant of 12 holidays (including 3 National Holidays) to the excluded and other categories of employees.

 Reference Department of Personnel & AR OM No. 14/12/71 -Estt.(C) dated 17th June, 1972 (Not printed) vide which the excluded categories of staff were allowed 9 public holidays (including 3 National Holidays).  The question of granting additional public holidays to Chowkidars etc. had been under consideration in the National Council, set up under the scheme for Joint Consultative Machinery.  As a result of agreement reached therein, it has been decided that Chowkidars and other excluded categories of staff should be allowed a minimum of 12 public holidays (including 3 National Holidays) in addition to uniform 15 casual leave in an year.

2.     However, where a more favourable practice is being followed the same may continue.

3.     In so far as personnel working in Indian Audit & Accounts Deptt. are concerned, these orders  issue, in consultation with the Controller & Auditor General of India.

(Letter No.49019/2/86-ESTT(C), dated, 17th December, 1990)

(21.1.5) Duty hours of Chowkidars/Malies/Safaiwala etc. in the Labs/Instts. - Clarification thereof.

 Reference this office circular letter of even number dated 21st March, 1986 on the above noted subject.  The matter regarding categorisation of the staff including grant of weekly-off an OTA to Chowkidars/Malies/Work Charged staff etc. has been under consideration for some time past.  On the advice of the Deptt. of Personnel & Training, Govt. of India, The Director General, Scientific & Industrial Research has been pleased to decide that the following categories of staff shall be treated as "Excluded Category" in CSIR and all National Labs./Instts./Field Centres etc. :-

Chowkidars/Malies/Safaiwalas/Cooks/Guest Room Attendant/Bearers etc./Work-Charged staff.

 The working hours for the above category of staff shall, be 48 hours a week and they will be entitled to only  one day's off in a week.

As regard grant of OTA, the above category of staff shall be governed by the instructions contained in the Ministry of Finance OM No. 150/11/2/2/E.II(B)/76 dated 8.5.78 (Not printed) as amended from time to time.

The above instructions may kindly be followed with immediate effect. (CSIR letter No. 14(21)/8 1 -E.II,dated, 1 st October, 1991)

(21.2)     Transfer of Science Museums

 (21.2.1) Transfer of Science Museums to the Ministry of Education and Culture.

 On the recommendations of the Review Committee constituted by the Prime Minister in her capacity as President, CSIR for the three Science Museums. headed by late Prof.  Nihar Ranjaii Ray, as accepted by the Governing Body and Society of the CSIR, the Government of India has been pleased to approve that the following three Science Museums need not be re-transferred to CSIR and they will continue to be with the Ministry of Education and Culture: -

1. Birla Industrial and Technological Museum, Calcutta.
2. Visvesvaraya Industrial & Technological Museums, Banagalore.
3. Nehru Science Centre, Bombay

 The Government of India have further decided as under :-

1. That all administrative and accounts staff belonging to cadres common with other CSIR Laboratories such as Finance & Accounts Officer, Section Officer, Section Officer (A&A), Assistants, Junior Accountants will be given option either to continue to remain in the service of NCSM or revert to the service of CSIR.
2. The scientific and technical staff and other administrative and accounts staff not belonging to the common cadres which were appointed prior to the transfer of the above Museums to the Ministry of Education and Culture in 1978, will be given the option of either being permanently absorbed in the service of NCSM, with specification that they would carry the benefits of their service with the CSIR and with a further clear specification that the service conditions of staff belonging to this category during the remaining period of their service will not be adversely affected.  Or alternatively, in the event of an employee refusing transfer of his service to NCSM, his services would be declared surplus, and Government instructions on absorption and deployment of surplus staff would be followed in such cases.

 The Organisational and structural change in the present set up of the NCSM to improve its functioning as suggested by the Review Committee, will be looked into by the Ministry of Education and Culture.

 (CSIR letter No. 1/CSIR/TL-78/III-CDN, dated, 15th October, 1982)

(21.2.2) Assessment of surplus staff of BITM.

Reference CG&CRI letter No.2-GC(R&C)/BITM/84 dated 29-6-1984 on the above subject.  After consulting the FA, CSIR, it has been decided that the service rendered by the administrative staff of your Institute in the identical post at VITM/BITM before rejoining the duty at CGCRI, Calcutta will be counted for the purpose of Assessment promotion/departmental promotion subject to the condition that the monetary benefit will accrue to thorn only from the date of rejoining duty at CGCRI after their posting.

 In case any other clarification is required, a reference may be made to CSIR with details.

 (CSIR letter No. 17(1).83-E.II)Pt.III), dated 17th August, 1984) addressed to Director, CGCRI & copies endorsed to the Heads of all Labs/-lnstts.

(21.3)     Discretionary grant

 (21.3.1) Discretionary grant placed at the disposal of DGSIR.

The Governing Body in its meeting held on 6th June, 1975 considered and approved the following proposal

"The CSIR as an Organisation follows the Rules and orders issued by the Government in  regard to personal payments to its employees. While the Rules are expected to be applied generally, occasions do arise where in addition to verbal or written appreciation of notable work done by an employee, some monetary reward also is found to be called for.  Relaxation of Rules in such cases, though a possibility, involves a lot of labour in the shape of notings and explanations which is not commensurate with the monetary benefit sought to be conferred.  Cases of this nature could be for example, when a watchman or chwokidar shows exemplary courage in tackling a trespasser or a Mali makes special efforts to improve the garden and the general up-keep, or one shows initiative much beyond what is expected of him or goes out of the way to cooperate in the interest of the Organisations and also cases of a dire calamity.

 Considering that the monetary rewards in some, of these deserving cases would be of a nominal value it is desirable to evolve a procedure by which red tape can be avoided and formal relaxation of the Rules dispensed with.  This can be safely and conveniently achieved by placing a suitable amount say about Rs. 4,000/- to Rs. 5,000/- per year at the disposal of the Director-General of the CSIR, out of which he may be empowered at his personal discretion to give monetary incentives not exceeding Rs. 1 00/- per year per person in the Laboratories as well as at the Headquarters.  The Director General alone will have the power to make grants of this nature to be divided in his discretion, and no other person can either commit this payment on behalf of the Director-General or cite any precedent; because in a discretionary grant precedents have no binding or force This scheme can come into force from 1.4.1975 and the small amount needed for this can be found out of the existing budget allotment.  In future, the amount will be separately exhibited also for purpose of the budget and accounts."

 Accordingly, a sum of Rs. 5,000/- has been provided under the budget sub-head A-4 contingencies Discretionary funds of DGSIR" of the CSIR for granting incentive not exceeding Rs. 100/- per year per person in the laboratories as well as at the Headquarters by the DGSIR at his discretion in the exceptional circumstances as above.

 The above decision is brought to your notice for information/guidance. 

 (CSIR letter No.4(1)/79-E.II, dated, 22nd October, 1980)  

(21.3.2) Discretionary grant placed at the disposal of DGSIR.

 Consequent on a decision taken by the Governing Body at Its meeting held on 6th June, 1975, a sum of Rs.5,000 is being provided in the budget of each year (sub-head A-4 Contingencies - Discretionary fund of DGSIR) of the CSIR for granting incentive not exceeding Rs. 100/- per year per person in the National Laboratories/Institutes as well as at the headquarters by the DGSIR at his discretion as a measure of recognition of conspicuous acts of bravery and courage etc.  This decision of the Governing Body was reiterated vide this office circular of even number dated 22nd October, 1980 (copy enclosed).

 It had been noted for sometime that this facility of monetary reward of nominal value was not being utilized to the extent expected from the employees.  Accordingly. the matter was examined and placed before the Governing Body at its meeting held on 21.11.1983.

 The Governing Body at its aforesaid meeting had approved the enhancement of this incentive from Rs. 1 00 to Rs. 500/- per year per person on the terms and conditions already notified vide circular dated 22.10.1980 i-mentioned above.  This increase in the incentive will, however, be subject to the condition that the total discretionary grant fixed by the CSIR will remain unchanged.

 It may please be noted that the DG alone will have the power to make grant of this nature and no other person can either commit this payment on behalf of DG or cite any precedent because in a discretionary grant precedents have no binding or force.

It is requested that this decision of Governing Body may kindly be given adequate publicity in your Lab./lnstt. So that the employees may have not only opportunity to show conspicuous acts of bravery and courage in situations where such a contingency arises or accomplish tasks meriting reward as communicated in our letter of even number dated 22.10.1980.

 (CSIR letter No. 14(15)/83-E.II, dated, 9th February, 1984)

(21.4)         Inter Lab.  Transfer etc.

(21.4.1)  I have been trying to analyse in my mind the common factor in several representations that the President and Vice-President, CSIR, and I receive from our employees.  It will be my endeavour with your co-operation to identify some of the root causes and evolve remedial measures.

Several representations relate to transfer of an employee in Laboratories which have Zonal Centres/Field Stations/Branches in different parts of the country.  In some cases, low-paid employees like LDCs are also transferred from the parent Laboratory to one of the Centres/Field Stations/Branches of the Laboratory even to far away places.

I am sure, you will appreciate that this causes a very great hardship.  It is not easy to find accommodation in a new city and admission to schools for their children.  Transport problems also arise.  It is just not possible for a low-paid employee to bear the extra financial burden which such transfers involve.

Even in the case of common cadre transfers in CSIR, transfers are not made even upto the level of Assistants except on promotion. I, therefore, request you to kindly follow a policy of not transferring any one below the grade of Rs. 425-800.

In some cases, I cannot but come to the conclusion that such transfers have been made to give punishment to the employee for a lapse or misconduct on his part.  This is totally indefensible.  In such a case, the proper procedure is to hold an inquiry, give an opportunity to the employee to defend himself and only then award punishment to him.  I am sure that no such case would have happened in your Laboratory but 1 thought that I will bring it to your notice.

If recently, any people have been transferred from your Laboratory to any other Field Stations/Centre or from one Field Station to another, kindly review these cases urgently and sympathetically; if the employee wants to come back to from where he was posted out, kindly consider such requests on an urgent basis and in a very sympathetic manner.

(CSIR D.O. 1/47/81-O&M, dated, the 29th May, 1981 from Dr. G.S. Sidhu, DGSIR.) 

(21.4.2) Inter-Laboratory Transfers. 

The Committee of Enquiry headed by justice Shri A.K. Sarkar, for enquiring into the overall functioning of the CSIR, besides others, made the following recommendations: 

"Posts should not be transferred from one Laboratory to another or the Headquarters or Vice-Versa.  If any post becomes superfluous, it should be abolished.  Any new post which is needed for a specific purpose should be created by adopting the prescribed procedure." 

CSIR has been by and large following the above recommendations except in a few cases where transfers were effected along with the posts in very emergent situation. 

However, there has been considerable change in the situation prevalent now and then the above recommendations were made.  This could be evident from the following: 

1. CSIR is now concentrating on thrust areas and Societal missions.  These are multi-disciplinaryand time targeted.  For carrying out research in such areas, teams of scientists from concerned laboratory may have to be drawn and placed in one nodal laboratory for a specific period for the purpose of efficient performance with reference to the given targets, involving inter-Laboratory transfers.
2. Department of Personnel and Training have issued instructions regarding posting of husband and wife at the same station  as far as possible.  Requests are frequently received in CSIR for transfer from one laboratory to another in pursuance of these orders.  These requests also require consideration.
3. Some requests are also received for inter- Laboratory transfers on compassionate grounds    such as serious illness and non-availability of adequate medical facilities etc. at the place of posting. These cases also could not be helped because of the restrictions referred to above.

Keeping in view the above situation, the Governing Body of CSIR at its meeting held on 8th August, 1986      approved that the DGSIR may be authorised to effect Inter-Laboratory Transfers along with the post in the following cases :

1. When the services of a Scientist/Technologist /Technician are needed at the laboratory other than in which he/she is posted, in connection with the inter- Laboratory project for more than six months subject to the following conditions:
2. As soon as the project is over, the person concerned will be transferred back to his/her original place of posting along with the post.
3. If the person concerned is having the quarters at the old station and desires to retain it for keeping his/her family there, he/she may be allowed to do so on payment of normal rent.  He/she may also be provided residential accommodation (Scientists Apartment) at the new station.
4. In case of re-transfer of an officer to the original station from where he had moved to   the new station after surrendering one residential accommodation allotted to him, he shall be given residential accommodation at the original station on out of turn basis.

(2)   In extreme cases on compassionate grounds like serious illness, non-availability of adequate medical facilities and posting of husband and wife at one place as per Government of India's instructions, subject to the following conditions 

1.  Transfer will be effected only when qualifications and experience of the person concerned suit the Lab./Instt. to which the person wants to be transferred ; 
2. On transfer in such cases, no further requests for transfer during the next five years will be considered from the individual concerned. 

In all cases of transfers along with the posts, Director of the concerned Laboratory/Institute will be consulted before effecting the transfers.However, in case of emergency, DGSIR may take decision himself and inform the Directors concerned afterwards. 

(CSIR letter No.20/2/86-E-II(II), dated, 9th October, 1986) 

(21.5)     Economy Instructions

(21.5.1) Reference telegram/telex message dated Oct. 1 and Oct. 8/9 regarding extension of ban.

Points to be noted:

1. The Govt. of India's ban on creation & filling up of vacant posts stands extended upto 31-3-85.  However, DG's prior permission would be required before recruitment action can be initiated for filling any further vacancies even after 1-4-1985.
2. Under the instructions now received from Govt. of India, the ban applies to operational posts also and all posts under Plan/Non-Plan.
3. Existing staff m. ay be redeployed where necessary in order to avoid dislocation of work.

The ban does not apply to the following:-

1. Vacancies to be filled up on compassionate grounds or to appoint handicapped persons in accordance with the prescribed procedure (the DG's orders must be obtained in all such cases).
2. Redeployment of surplus staff declared as such in Labs./lnstts./H.Qrs. due to any reasons whatsoever, to fill up vacant positions in other Labs./Instts./H.Qrs..
3. Regularisation of casual labour in accordance with CSIR/Govt. instructions issued from time to time on the subject.
4. Vacancies to be filled up purely by promotion in terms of relevant recruitment rules provided the resultant vacancy in the lowest level of cadre is not filled up.  Assessment promotion of scientific and technical staff will not be affected by the ban.
5. Vacancies caused by change-over of incumbents in case of posts held on deputation tenure, and vacancies to be filled by deputation/ transfer in accordance with Recruitment Rules, provided resultant vacancy in the chain in the parent department/cadre is kept vacant till the ban is lifted.
6. Unless otherwise clarified hereafter, the ban applies to appointment made under the schemes of ad hoc appointment and recruitment of Indian Scientists abroad in India by creation of supernumerary posts.
7. Relaxation of ban even in indispensable cases would require the concurrence of Member (Finance), and may be sought only in very exceptional cases.

Review of cases cleared earlier

1. In the light of earlier instructions issued by Govt. of India permission had been accorded by the DG for filling up of certain very essential operational posts in the Labs./lnstts. some of them with the condition that such posts would be filled only from 1st of October, 1984 i.e., after the expiry of the ban imposed in December 1983.  However, with the present extension of the ban, the position has now changed and it is necessary to have a fresh look on permissions already accorded by the DG, in order to see whether filling up of such posts can be deferred in view of the tightening of the ban.
2. It is also necessary to review the position in respect of the posts approved after December 1983 for creation but appointment orders have not yet been issued.
3. The DG would also like to review any other cases not covered by the above contexts, where recruitment action might be in progress.

Accordingly, I would request you to send me the following information in the three forms attached

1. Form 1 : (Annexure 'A')
2. Form 2: (Annexure 'B')
3. Form 3 (Annexure 'C')

Any other posts/vacancies not covered by the above, indicating authority for indicating recruitment action.  If the information in respect of any of the above forms is nil, kindly send a specific nil report. I shall be grateful if you kindly acknowledge receipt of this letter by a telex or telegraphic message and also to send me the forms, duly filled by return post for submission to the DG.

(No.D.O.No.4(181)/Bud-86, dated, 11-10-1984 from Sh.  M.V. Ramakrishnan, FA CSIR.) 

(21.5.2) Extension of ban

Having regard to the continued need for the utmost economy, Govt. of India have extended the current ban on the creation and filling of posts, until further orders of Govt..

Accordingly the position as stated in my D.O. letter No.4(181)Bud/83 dated 11 10- 1984 (Para 21.5. 1) continues to be in force.  The criteria governing the ban, as explained in that letter, remain the same.

(D0.No.4(18 1)Bud/83, dated, 9-4-1985 from Sh.  M.V. Ramakrishnan, FA CSIR.) 

(21.5.3) Sub : Economy in government expenditure

Reference various instructions issued from time to time regarding effecting economy -in the government expenditure.  It has, however, come to notice that in some cases purchases have been made at short notice deviating from normal procedure during the close of the financial year.  This is not in conformity with the guidelines laid down regarding regulation of funds and purchase procedure.

It is, therefore, emphasized that all purchases should be made in accordance with the prescribed procedure and purchases at short notice particularly during the close of the financial year, be avoided as far as possible.

(No,7/1/79-SV Pt.I, dated 15-5-1987)

(21.5.4) Sub : Reduction in Central Govt.  Non-Plan expenditure.

 Reference CSIR circular of even number dated 23rd July, 1979 on the above subject, I enclose a copy of O.M. No. F.7(18)-E(Coord)/79 dated 7th September, 1979, received from the Ministry of Finance (Deptt. of Expenditure) (not printed).  The contents are self- explanatory. However, your attention is invited to the following important aspects of the instructions

(1)     Telephones:

STD facility will be completely debarred from both office and residential telephones of all officers.  The withdrawal of this facility should be completed by 30th Sept., 1979 and a report to this effect sent to the Chief (Finance). 

(2)     Economy in the use ofpaper: 

A copy of the Ministry of Finance O.M.No.F.7(15)-E (Coord)179 dated 18th August, 1979 is enclosed (not printed).  It has been desired that these instructions should be followed without exception and complied with for achieving maximum economy in the expenditure on paper. 

(3)     Creation of new posts: 

As indicated in the O.M., additional posts will be sanctioned only for new organisations and that in all other cases, specific approval of the Cabinet will be necessary after indicating corresponding savings.  The policy regarding the creation of new/ additional posts on the 'Plan' side, has also been reviewed as indicated in the concluding sentence of sub para 2(viii) of the O.M. Accordingly, it has been decided that the proposals for 'Plan" posts for projects, should be specifically referred to the CSIR Headquarters for clearance before the approval of the Executive Committee of the Laboratory/Institute is sought for.  For filling up of posts of all categories lying vacant for more than six months/one year, instructions issued vide this office letter No. 1/34/77/-O&M (Vol.II) dated 5-3-79 should be strictly followed. 

(4)       Travelling Allowance/ Contingencies/ Over-Time Allowance: 

There will be a cut of 10% in the T.A. grant as also a total ban on air-travel of non-entitled categories.  A cut of 15 % will be made in the current years s budget provision for 'Contingencies'.  The expenditure on Overtime Allowance for the remaining part of the current financial year, should be so regulated as to reflect the overall reduction of 10% of the expenditure incurred during 1978-79. 

(5)   Foreign Travel:

The number of deputations/delegations of scientists going abroad on study tours, training, Symposia, Seminars, Conferences etc., should be drastically curtailed,. keeping in view the reduced allotment under T.A.. This will be necessary particularly in cases where the expenditure on Passage etc. has to be borne by the CSIR. 

2.     The DGSIR has desired that the instructions contained in the aforesaid O.M. together with instructions issued on the subject earlier, with particular emphasis on the points specifically mentioned above, should be rigidly enforced in the CSIR Headquarters and its National Laboratories/Institutes.

(No.4(181)-Bud/74, dated, 19th Sept., 1979) 

(21.5.5) Sub: Reduction in Central Govt.  Non-Plan expenditure. 

In continuation of CSIR circular of even number dated 19th Sept., 1979 (Pare 21.5.4) on the above subject, 1 enclosed copy of O.M.No.F.7(18)-E.(Coord.)/79 dated 27-10-1979 (Not printed) received from the Ministry of Finance (Deptt. of Expenditure) (not printed).  The contents are self-explanatory and may kindly be strictly followed while considering proposals for air- travel. 

(4(181)-Bud/74, dated, 7-11-79) 

(21.5.6) Sub: Reduction in Central Govt.  Non-Plan expenditure. 

Reference CSIR circulars of even number dated 19-9-79 and 7-11-1979 (Pare 21.5.4 & 21.5.5) on the above subject.  The Govt. of India in the Ministry of Finance, have now clarified that the economy instructions will apply to various items such as telephones, economy in the use of paper, transfers of employees, travelling allowance, contingencies, overtime allowance, and foreign travel etc. etc. irrespective of whether the expenditure on such items is 'Plan' or 'Non- Plan'.  However, proposals for 'Plan' posts for projects should be specifically referred to the CSIR Hqrs. for clearance as required vide para (3) of CSIR circular dated 19.j9-1979 referred to above. 

(No.4(181)-Bud/74. dated 22-11-1979) 

(21.5.7) Sub : Reduction in Central Govt.  Non-Plan expenditure Ban on Air-Travel by non-entitled officers. 

In continuation of CSIR circular letter No.4(181)-Bud/ 74 dated 19-9-79 and 7-11-1979, I am directed to enclose a copy of Ministry of Finance (Department of Expenditure) office Memorandum No.F. 19024/1/81 -E-IV dated 23rd February, 1981 (not printed) on the above subject.  The contents are self -explanatory and may kindly be strictly followed while considering proposals of air-travel by non-entitled officers.  It may be noted that in so far as CSIR is concerned prior approval of Member (Finance) will be necessary.  Where such prior approval could not be obtained the proposal should be submitted to Director-General, CSIR and while doing so, it should be specifically brought to his (DG) notice that the officer belongs to non-entitled category for which there is a complete ban on air-travel. 

(No.4(212)-Bud/80, dated 9-3-1981)

(21.6)     Investment of Funds

 (21.6.1) Investment of Money advanced by outside bodies in connection with Sponsored, Consultancy, Collaborative and Mission Projects/Schemes.

 In its efforts to increase the External Cashflow, CSIR is taking up more Projects/Schemes being financed partially or in full by outside Bodies. These money are received in advance which are gradually utilized with the progress of the Projects/Schemes.  It has been observed that a huge amount always remain idle with the Bank in the current account of the Laboratories/Institutes which does not earn any interest.

2. With a view to use this huge cash balance profitably and to increase the earning of the CSIR, DGSIR has been pleased to authorise the Directors of the National Labs./lnstts. to invest money received in connection with Sponsored, Consultancy, Collaborative and Mission Projects/Schemes subject to the following conditions :-

1. that the funds will be invested in short-term deposit in the name of CSIR;
2. that the income from investment will be treated as earning of the Society as income from investment;
3. that the money should be invested with Nationalised /State Banks or other short-term Government securities; and
4. that the Directors should ensure that investment of funds is made in such a manner that there is neither any unnecessary accumulation of idle money with the Labs. nor there is paucity of cash at any point of time so as to hamper smooth progress of the projects /schemes/jobs.

3.         While making investment the payment may be debited to Code No.P-834 Sponsored/Consultancy etc. money under G-Deposit & Advances (Investment Account).  Similarly on maturity, the capital may be credited to "Code No.304 - Sponsored, Consultancy etc.  Money" under G-Deposit & Advance (Investment Account) and the interest credited to "Code No.R-158 - Interest on Account of Investment" under Miscellaneous Receipts of CSIR and intimated separately to CSIR Headqrs  along with 'Monthly Progressive Expenditure Statement".

4.             Earnings on account of interest on the aforesaid investment, would not be used directly by the Laboratories, but the same could be made available as additional allocation by the Headqrs. as and when required.

(CSIR letter No. 7(78)/Budget/90-91, dated, 1st October, 1990)

(21.6.2) Utilisation of Cash flow on Investment.

 Reference circular letter of even number dated 1. 10. 1990 (Para 21.6. 1) regarding; investment of surplus cash flow.

In this connection, references have been received from some of the Labs./Instts. seeking certain clarification regarding investment of funds relating to sponsored projects, consultancy projects etc.  The position is clarified as under for necessary guidance of labs./lnstts. :-

1. The intention behind the investment scheme circulated vide our letter dated 1. 10. 1990 is not actually for investment of money from any specific sponsored/consultancy project but integrated plan of efficient management of cash flow so as to ensure that adequate cash is available with the Labs./Instts. for regular expenditure including expenditure under Sponsored/Consultancy Project and any surplus cash which may not be required for immediate use, say during the month or so, should not remain idle in -the current account maintained by the Labs./Instts. with Banks.  As such it is felt that the investment would not in any way violate the general condition of expenditure as generally stipulated by the sponsors as regarding utilization of sponsors funds.
2. Some of the Labs./Instts. have expressed their apprehensions that in the event of late transfer of funds from Hqrs. the Labs./lnstts., may not be left with sufficient cash balance to handle emergent payment.  In this connection it may be stated that Hqrs. on its, part will take adequate care that money transfer to the Labs. from CSIR is done expeditiously so that the lab. work does not suffer.  It will not be wise to block large amounts of money mainly on imaginary fear that some amount may be needed for certain unforeseen eventualities.  Such situation could be avoided if the Labs./lnstts. takes enough care to plan and manage its cash-flow from various sources.
3. As already stated in para 4 of our circular letter the earnings on account of interest on the aforesaid investment would not be used directly by the Labs./Instts. but the same would be credited to receipts of CSIR.  Additional allocation from such receipts would be considered by CSIR from time to time. Quantum of earnings of Labs./lnstts. will, how ever be indicated by the lab. to CSIR in the monthly statement of receipts and expenditure and statement of progressive receipts and expenditure.
4. As per para 2(1) of the Circular letter the investment should be made in the name of the CSIR.  The term 'CSIR' here means CSIR and its constituent units i.e. CSIR Headquarters and its Laboratories/Institutes.

(CSIR Letter No.7(78)/Budget/90-9l,dated . 3rd January 1991) 

(21.7) Priced Publications

(21.7.1) Distribution of priced publications and periodicals-Delegation of Powers to the Heads of theNational Laboratories/Institutes etc.

The Governing Body of the Council of Scientific & Industrial Research at its meeting held on 25th October, 1963, considered the proposal for distribution of priced Publication and Periodicals brought out by the Council of Scientific & Industrial Research and its National Laboratories/Institutes and approved the following delegation of powers to the Heads of the National Laboratories/Institutes, Publications and Information Directorate*,INSDOC*, National Register Unit etc.(*Now NISCAIR):-

Standard list for free distribution of priced publications and periodicals

PARTICULARS                                                                                PROPOSAL 

i)            Exchange of Periodical or Publications with similar            No fixed No.

periodicals or publications in India or abroad. 

ii)          Periodicals or publications meant for review purposes.    No fixed No.

iii)        Author's copies                                                                            2 copies.

iv)         Reprints of papers                                                                      25 reprints. 

v)          GoverningBody/CSIR                                                     All members(one copy each)

vi)         Executive Committee /

Advisory- Committee/Planning                                  All members (one copy each)

Committee of the National Laboratories /Institutes concerned.

vii)         a) Other National Lab.                                                  One copy

b) Publication Directorate                                           Two copies

c) CSIR                                                                            One copy

viii)        For use in Lab./lnstt. (including Library of the Lab. /Institute)  Not more than 10 copies. 

ix)          National Library (2 copies) (under the Copy right Act) and       15 copies.

other important Institutional Libaries in India. 

x)            Distribution on complimentary basis                                        5% of the print order. 

NOTE : For free distribution of copies in excess of 5% of total print order, the Heads of the National Laboratories/Institutes etc. may obtain the approval of the Director General, Scientific & industrial Research.

2.    No. of copies to be printed.

As the demand for Scientific Publication and Periodicals is generally limited, every care should be taken to see that the number of copies printed is kept to the minimum.  It should be determined on the basis of the standard list given in Para (1) with such suitable modifications as may be considered necessary, and the anticipated demand for sale of copies of the publications.  In order that the print order is regulated, the approval of the Executive Council (in case of National Laboratories/Institutes) is to be taken in which will, when considering the matter take into account such factors as importance of the subject and saleability and any other relevant factor.

3.      General Formula for fixing the price of a publication.

a) Special Publications, proceedings of symposia/seminar etc.

(Actual cost of production plus 60% thereof on the number of copies printed.)

The above formula is being followed by the Publications Directorate and is also being adopted by themanager of Publication Govt. of India.

In case of costly publications like the Wealth of India; A Dictionary of Economics Products and Industrial Resources of India the prices may be fixed by adding to the extent of 100% of the cost of production.

b) Periodicals or Quarterly Bulletins :

The annual subscription should be fixed on the basis of similar periodicals published within the country.

Similarly the foreign subscription should be based on foreign subscription rates for similar periodicals.

This is the practice adopted by the Publications Directorate in the case of periodicals.

(CSIR letter No.8/3/63-PC, dated, 19th December, 1963)

(21.7.2) Costing, pricing and accounting of the publications- recommendations of the Committee to go into the costing, pricing and accounting of the publications brought out by P.LD. - relating to.

On the recommendations of P.A.C. (Fourth Lok Sabha) made in their 5th Report, an Expert Committee wasappointed to examine the question of Costing, pricing and accounting of publications of the P.I.D.

The Committee in its Report inter-alia made the following recommendations in regard to printing thepublications of the P.I.D. :-

1. All periodicals should be priced uniformly with reference to the actual cost of production plus an overhead of 40% added to the actual cost;
2. Wealth of India should be priced at 2-1/2 time the actual cost of production; and
3. For publications of ad-hoc nature, an overhead of 60% should be taken.

The recommendations made at (a) & (c) above were of general nature.  It was.therefore, proposed that these might be followed in respect of various priced publications being brought out by the National Laboratories/Institutes.

The above proposal has been approved by the Finance Sub-Committee of the Governing Body at its meetingheld on 13th August, 1970, and has also since been ratified by the Governing Body of the C.S.I.R.

Accordingly, the above recommendations are brought to the notice of the National Laboratories/Institutesfor strict compliance.

(CSIR letter No.3/9/67-PU, dated, 12th January, 1971)

(21.8)     Padma Awardees

 (21.8.1) Sub: Courtesies to be shown to Padma Awardees.

  There is already a practice to show due courtesies to the recipients of Padma Awardees and they are being invited to occasions like Independence Day and Republic Day Celebrations.  It is reiterated that they may be given due honour and regard and invitation to all such functions may be extended to them from time to time.

There may be certain cases of a few Awardees who might have special needs like medical attention etc.  You are requested to please consider their cases on merits and provide relief to the Padma Awardees to the extent possible.

(GOI No. 1/32/86-Public, dated, 25th May 1987)

 (21.8.2) Sub : Courtesies to be shown to Padma Awardees.

 A copy of Ministry of Home Affairs Circular No. 1/32/86-Public dated 25-5-87 (Para 21.8. 1) on the subject cited above is forwarded for information/guidance with the request to extend due courtesies to such invitees in CSIR functions i.e. Bhatnagar Awards, Foundation Day celebrations etc.

(CSIR letter No.31(67)/87-Gen., dated, 17th June, 1987)