Procedure followed in decision making process [Section 4(1)(b)(iii)]

1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(i)Process of decision making Identify key decision making points	Name of Sections/Divisions/Units	Process of decision making Identify key decision making points- Section/Division/Units wise
			Recruitment & Assessment Cell	Recruitment, DPC, MACP, Assessment etc. are the major points.
			General Section	Section Officer proposes and the same is approved/sanctioned by US/DS/JS/DG depending on the issues involved
			E-III(Central Office)	Section Officer proposes and the same is approved/sanctioned by US/Sr.DS/JS/DG depending on the issues involved
			RTI (Right to Information Act Cell	https://dopt.gov.in/sites/default/files/COMPENDIUM_Final_0.pdf समय समय पर सीआईसी एवं डीओपीटी के आर्डर के अनुसार
			Library Section	KRC Advisory Committee(KAC) recommend/approve the proposals submitted by Head KRC on case to case basis
			HR-III/Grievance (CPGRAMS) Cell	Section Officer (G), Under Secretary and Deputy Secretary
			HR-II	ANNEXURE - ‘B’
			Policy Section	https://www.csir.res.in/delegation-powers-heads-divisions-hods-csir-hqrs
			Committee Section	Each Section/Division SO/DS/Sr. DS/ JS/ DG
			Parliament Cell	As per Parliamentary Procedure
			Director Recruitment Cell	Process of decision making Identify key decision making points
			Legal Section	The Administrative rule applicable to Council employees and the relevant laws are following in making recommendation in litigation matters.
			Hindi Section	गृह मंत्रालय, भारत सरकार के राजभाषा विभाग द्वारा जारी राजभाषा नियमावली में निर्दिष्‍ट नियमों के अनुसार निर्णय लिये जाते हैं।
			Vigilance Section
			Central Account Division	Files are put up by Dealing Assistant and it goes to SO(F&A) then FAO/Dy.FA and finally to JS&FA, CSIR for approval
			Innovation Management Directorate	The activities at IMD are processed by the Scientists, Technical Officers, Supporting staff and finally approved by Head, IMD. Financial matters are taken due approval from FA, CSIR, while DG, CSIR provides the final approval for implementation of projects.
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(i)Process of decision making Identify key decision making points	Name of Sections/Divisions/Units	Process of decision making Identify key decision making points- Section/Division/Units wise
			IFD	The main activity of IFD is to provide concurrence/comments to proposal involving financial implication and / or policy decision. Functioning: IFD provide concurrence on following proposals Foreign deputation proposals of officers of level Chief Scientists and Director. Pre-matured condemnation of vehicles Pay fixation of Directors of CSIR Labs/Instts R&D Projects/Mission Mode Project proposals Works proposal for PE and RE as per delegation of power Vetting of GB Agenda Air Relaxation Proposals Clarification on service/other matters
			Cash Section	Cash Section is primarily responsible for preparation of Bills relating to personal claims under various budget heads. These bills are processed for forwarding to Audit Section for making payments thereof. Functioning :- Processing of Salary Bills and other personal claims. Calculation, recovery and deposition of the Income Tax. Issuance of Form 16 to the employees, remittances of other recoveries to various organizations. Service verification of CSIR employees at regular intervals. Supervision Level :- Most of the above tasks are supervised in the Section by SO/FAO. However, a few cases where reference at higher level is needed are looked after by DyFA/ Sr.DyFA/ JS& FA.
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(i)Process of decision making Identify key decision making points	Name of Sections/Divisions/Units	Process of decision making Identify key decision making points- Section/Division/Units wise
				· Service verification of CSIR employees at regular intervals. Supervision Level :- Most of the above tasks are supervised in the Section by SO/FAO. However, a few cases where reference at higher level is needed are looked after by Dy.
			Internal Audit	The Internal Audit Section of CSIR Hqrs. is responsible for conducting the Internal Audit of all the CSIR Laboratories/Institutes and its various centres at regular intervals. Functioning · Internal Audit wing of CSIR acts with a view to finding out irregularities, if any, in the functioning and observance of Rules and Regulations by the Labs. After proper examination and analysis of the issues, the Labs are advised to take the required remedial action. · The Internal Audit teams conduct the audit of a Lab within a limited period of two to three weeks depending upon the volume of work involved. Concerned team after conducting audit prepares the Draft Audit report and submits it to the Financial Adviser. After approval of the FA, the Internal Audit Report is sent to the Director of the concerned Lab for replies. On receipt of the replies from the Lab, this section again prepares the comments of CSIR in a tabulated form. The tabulated form consists of Audit para of
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(i)Process of decision making Identify key decision making points	Name of Sections/Divisions/Units	Process of decision making Identify key decision making points- Section/Division/Units wise
				· Internal Audit Report, replies of the Lab and further comments of CSIR for further necessary action by the Lab. At present, Section Officer and Dy. FA supervise the work directly.
			IT (Information Technology)	Proposed by respective scientist/ Technical officer then recommended by Head-IT then approved by competent authority (JS(Admin), DG CSIR)
			ISTADS	Details of Procedure followed in decision making process given in document enclosed. Procedure and norms followed for For more details please refer CSIR Foreign Deputation Guidelines 1996 at Link: https://www.csir.res.in/information-istad#quickset-information_istad_0 and the ISTAD page available at Link: https://www.csir.res.in/vision-mission-istad#
			SCDD	ASO,SO, PTO, Incharge SCDD and DG CSIR
			CPD	The activities at Central Planning Directorate (CPD), CSIR are processed by the Scientists and supporting staff and approved by Head, CPD
			TMD	Scientists/Technical Officers, Head-TMD, DG, CSIR

			IPU	The activities at IPU CSIR are processed by the Scientists, Technical Officers and supporting staff and approved by Head, IPU Kindly also refer to Annexure-1
			URDIP	Admin Assistants Section Officer/Section Officer puts up cases to Head CSIR-URDIP/higher officials/Project Leaders after taking Financial concurrence from Finance and Accounts Section.
			ESD	The planning & execution all Construction, Renovation & Maintenance works of CSIR HQ establishments are being approved by Chief Engineer based on its justification for necessity/ users requirements. Whereas the processing of planning works for infrastructure Development works of CSIR laboratories; the proposals received (duly recommended by Director , Management Council, Research Council etc. as per delegation of powers approved by Competent Authority) are dealt by the Engineering Apex Committee (constituted for the purpose of giving suitable recommendations for seeking necessary approvals of all such proposals from Competent Authority). Chief Engineer/ ESD facilitate technical vetting of proposals for obtaining ‘In-principle’ approval, Administrative Approval and Expenditure Sanction from Competent Authority as per requirements.
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(i)Process of decision making Identify key decision making points	Name of Sections/Divisions/Units	Process of decision making Identify key decision making points- Section/Division/Units wise
			Medical Section	As per rules / guidelines of CSIR
			HRDC	As per existing rules of CSIR
			CSIR-TKDL	https://www.csir.res.in/documents/tkdl
			CSIR-RAB (Recruitment and assessment Board)	https://www.csir.res.in/career-opportunities/recruitment-and-assessment-board RAB is designated as separate public Authority with approval of Competent Authority.
			CSIR-HRDG	https://csirhrdg.res.in/ HRDG is designated as separate public Authority with approval of Competent Authority.
			Stores & Purchase Division	When an indent is received in S&P Division, it is ascertained that whether the Indented item is available on GeM or not. If it is available, the procurement is processed through GeM either by Direct Procurement (For Value up to Rs. 25, 000/-) or by comparison between three different OEMs (For items costing upto Rs. 5 Lakhs) or through bidding (for item costing beyond Rs. 5 Lakhs). If the indented item is not available on GeM Portal, the Indent is put up to PC/T&PC for mode of procurement. After this, tenders are invited either through GeM BoQ Bidding or Central Public Procurement Portal (CPP) on STE/LTE/OTE/GTE basis. After receipt of bids, these are put up to I/O or TSC for evaluation. The reasons of rejection are also informed to the concerned bidders. Then the price bids of technically qualified bidders are opened on the recommendation of the PC/T&PC. Then the price comparison chart is prepared by the purchase section. Then the proposal is considered and recommended by the PC/T&PC. Final decision and sanction of expenditure in made by JSA, CSIR. In CSIR Hqrs. maximum purchases are made through Government e-Market Portal (GeM) and Central Public Procurement Portal (CPP).
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(ii) Final decision making authority	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			Recruitment & Assessment Cell	DG, JS
			General Section	DG,CSIR, JS as the case may be and in some cases DS(CO) as head of office
			RTI (Right to Information Act Cell	https://dopt.gov.in/sites/default/files/COMPENDIUM_Final_0.pdf समय समय पर सीआईसी एवं डीओपीटी के आर्डर के अनुसार
			Library Section	DG-CSIR, JS(A), & FA-CSIR
			HR-III/Grievance (CPGRAMS) Cell	Vice President, CSIR on behalf of President, CSIR, Director General, CSIR and Joint Secretary (Admn), CSIR
			HR-II	JS/DG/VP, CSIR
			Policy Section	President CSIR, Vice President, CSIR, Society CSIR, GB CSIR, DG CSIR, JS CSIR and Head of Departments.
			Committee Section	Each Section/Division President, CSIR/ Vice-President, CSIR/ DG/ JS
			Parliament Cell	Hon’ble Minister
			Director Recruitment Cell	Deputy Secretary, Joint Secretary, DG, CSIR, VP, CSIR and the President, CSIR.
			Hindi section	यथावश्‍यकता संयुक्‍त सचिव(प्रशासन
			Central Account Division	JS&FA or DG, CSIR depending on the file
			IFD	Financial Advisor, CSIR
			Budget Division	JS&FA or DG, CSIR depending on the file
			Audit	DFA under FA, CSIR.
			Fund & Pension	As per Delegation of Powers in CSIR
			Report Section	As per Delegation of Powers in CSIR
			Stores & Purchase Division	JSA,CSIR
			CSIR Science Centre	DG CSIR, JS (Admin), FA CSIR
			Innovation Management Directorate	DG, CSIR; JS(A), CSIR; FA, CSIR based on the kind of approval required. Final competent authority remains with DG,C SIR
			Medical Section	As per rules / guidelines of CSIR
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(ii) Final decision making authority	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			IT (Information Technology)	DG CSIR, JS (Admin), FA CSIR
			SCDD (Unit for Science Dissemination)	DG,CSIR
			CPD	FA, CSIR to DG,CSIR, JS(A), CSIR to DG, CSIR&
			TMD	DG, CSIR
			E-III (Central Office)	DG,CSIR, JS as the case may be
			IPU	Head, IPU / DG, CSIR
			URDIP	Head CSIR-URDIP
			ESD	Chief Engineer is the final decision making authority for all the engineering related services of CSIR HQ establishments.
			HRDC	Head, CSIR-HRDC
		(iii)Related provisions, acts, rules etc.	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			Recruitment & Assessment Cell	Rules notified by CSIR.
			RTI (Right to Information Act Cell	https://dopt.gov.in/sites/default/files/COMPENDIUM_Final_0.pdf समय समय पर सीआईसी एवं डीओपीटी के आर्डर के अनुसार
			Stores & Purchase Division	CSIR Manual on Procurement of Goods, 2019 and Stores procedure instructions issued from time to time. Available at https://www.csir.res.in/divisions/stores-purchase-division
			Hindi Section	गृह मंत्रालय, भारत सरकार के राजभाषा विभाग द्वारा जारी राजभाषा नियमावली एवं वार्षिक कार्यक्रम
			HR-III/Grievance (CPGRAMS) Cell	CSIR rules & regulations/Bye Laws/MOP/FR/SR/CCS (Condcut/CCA) Rules, CCS (Pension) Rules.
			HR-II	CSIR Rules/GoI Rules
			Policy Section	CSIR Rules Regulations and Bye Laws, CSRAP Rules, 2001, CSIR-ASRP Rules, 2020 Revised MANAS, CSIR Service Rules, 1994 for Technical and Support Staff, CSIR (Residence Allotment) Rules 1997, Recruitment Rules 2008 for the post of Director of CSIR Lab/Instt/Centre, Recruitment Rules 2008 for the post of Distinguished Scientists, Outstanding Scientists, STIO, Scientists H, Govt. of India Rules/ Guidelines/Instruction issued time to time regarding Service Matters/ Establishment Matter to the extant made applicable to CSIR like CCA Rules, 1965, Conduct Rules, 1964, Leave Rules, LTC Rules, CCS (Pay) Rules, CCS (Pension) Rules, CCS (MA) Rules, MACP Scheme etc.
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(iii)Related provisions, acts, rules etc.	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
				Scientists, Outstanding Scientists, STIO, Scientists H, Govt of India Rules/ Guidelines/Instruction issued time to time regrading Service Matters / Establishment Matter to the extant made applicable to CSIR like CCA Rules, 1965, Conduct Rules, 1964, Leave Rules, LTC Rules, CCS (Pay) Rules, CCS (Pension) Rules, CCS(MA) Rules, MACP Scheme etc.,
			Committee Section	Each Section/Division As per Rules & Regulations and Bye-Laws of CSIR.
			Parliament Cell	Parliamentary Procedure and CSIR Rules & Regulations and Bye Laws
			Director Recruitment Cell	Recruitment Rules of the particular post and other rules made applicable in CSIR.
			Central Account Division	All GOI Acts, Rules as applicable to CSIR
			IFD	As per para 1.2 above
			Budget Division	All GOI Acts, Rules adopted & applicable to CSIR
			Audit	As per CSIR by laws and CSIR Delegation of financial Powers.
			Fund & Pension	CSIR by laws, CSIR Delegation of Powers
			Report Section	CSIR bye laws, CSIR Delegation of Powers
			CSIR Science Centre	Same as for the CSIR
			IT (Information Technology)	Same as for the CSIR
			SCDD	Guidelines, GFR 2017, Purchase Procedure and other Rules as applicable in the Council
			CPD	Related provisions, acts, rules are available at https://www.csir.res.in/rules-regulation All GOI Acts, Rules as applicable to CSIR
			IPU	All IPR related statues and the Biological Diversity Act of India, 2002
			TMD-SEMI	Most of the regular activities are guided by Rules & Regulations and Bye-Laws of CSIR/ Manual of Office Procedure, Purchase procedure or other rules as applicable in the CSIR, CSIR Guidelines for Technology Transfer and Utilization of Knowledgebase-2017, GFR 2017,
			HRDC	Guidelines, GFR 2017, Purchase Procedure and other Rules as applicable in the council
			URDIP	Admin - General Financial rules, - CCS/CCA rules as far as they are applicable to CSIR. OMs/Circulars of CSIR as issued from time to time.
			ESD	Generally by following CPWD guidelines.
			Medical Section	As per rules / guidelines of CSIR
			Innovation Management Directorate	As per Rules & Regulations and Bye-Laws of CSIR
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(iv)Time limit for taking a decisions, if any	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			Recruitment & Assessment Cell	As per CSIR guidelines
			General Section	Annexure- ‘B’
			E-III(Central Office)	Time limit for taking decisions, if any: As per Annexure-B
			RTI (Right to Information Act Cell	https://dopt.gov.in/sites/default/files/COMPENDIUM_Final_0.pdf समय समय पर सीआईसी एवं डीओपीटी के आर्डर के अनुसार
			HR-III/Grievance (CPGRAMS) Cell	As per time limit prescribed by Department of Administrative Reforms and Public Grievance.
			HR-II	As per CSIR instructions for SOP Contained in CSIR Letter No.5-1(335)/2016-PD dated 29/07/2016 Enclosed
			Policy Section	Final Decision on the case depends on complexity of the issue and merit of the case.
			Committee Section	Each Section/Division As per Rules & Regulations and Bye-Laws of CSIR.
			Parliament Cell	Parliamentary Procedure and CSIR Rules & Regulations and Bye Laws
			Director Recruitment Cell	No such time limit defined.
			Hindi Section	यथावश्‍यकता
			Central Account Division	As per CSIR guidelines
			IFD	Depends upon the nature of proposal
			Budget Division	As per CSIR guidelines
			Audit	Not prescribed
			Medical Section	ANNEXURE 'D'
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(iv)Time limit for taking a decisions, if any	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			Fund & Pension	Not prescribed
			Report Section	Not prescribed
			Stores & Purchase Division	Normally the timelines are as under:- Cash purchase- Same day LPC- One week LTE- Six week OTE- Nine week
			CSIR Science Centre	Within one week
			IT (Information Technology)	Within one week
			SCDD	As per CSIR guidelines/instructions
			TMD	As per CSIR Guidelines/instructions.
			Innovation Management Directorate	Immediate as per rules or instructions issued by GoI/CSIR with no undue delays
			IPU	Depends on case to case basis as the compliance is as per the statutory time limits
			URDIP	Admin The time is based on the workflow and approvals time. On an average it takes 3-4 days in routine matters.
			ESD	With regard to processing/ clearance of the proposals of CSIR laboratories by ESD for obtaining Administrative Approval from Competent Authority, a circular letter no.11-1(2)/CSIR-ESD/2016-Engg. dated 08.03.2019 is being followed for Time limit. For Construction, renovation & maintenance works, the decisions are taken by Competent Authority (as per delegation of powers circulated vide letter no. 30-2(1)94-Finance dated 22.01.2008). After approval by Competent Authority, the implementation of works is being facilitated as per specified time limits decided by Chief Engineer (in case of CSIR HQ establishments, generally by following the CPWD guidelines).
			HRDC	As per CSIR guidelines/instructions

1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(v) Channel of supervision and accountability	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			Recruitment & Assessment Cell	SO, US, DS, JS and DG
			General Section	JS, DS, US, SO
			RTI (Right to Information Act Cell	https://dopt.gov.in/sites/default/files/COMPENDIUM_Final_0.pdf समय समय पर सीआईसी एवं डीओपीटी के आर्डर के अनुसार
			Library Section	Head KRC is accountable to Knowledge Advisory Committee (KAC)
			HR-III/Grievance (CPGRAMS) Cell	Section Officer (G), Under Secretary, Deputy Secretary, Joint Secretary (Admn)
			HR-II	SO→US→DS→Sr.DS→JS→ DG→VP,CSIR
			Policy Section	Section Officer - Section Under Secretary - Branch Deputy Secretary - Division Sr. Deputy Secretary- 2 or mode Divisions Joint Secretary - CSIR Administration Financial Adviser - Financial Supervision CVO - Vigilance Matters Director General - Overall CSIR
			Committee Section	Each Section/Division SO/DS/Sr. DS/JS/ DG
			Parliament Cell	Parliament Assistant, So, DS, Sr. DS, JS, Secretary, Hon’ble Minister
			Director Recruitment Cell	Section Officer, Deputy Secretary, Joint Secretary, DG, CSIR, VP, CSIR and the President, CSIR.
			Hindi Section	Each Section/Division मुख्‍यालय स्‍तर पर उप सचिव व संयुक्‍त सचिव (प्रशासन
			Central Account Division	JS&FA > Dy.FA > FAO> SO(F&A) >DA
			Medical Section	JS, DS, US, SO
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(v) Channel of supervision and accountability	Name of Sections/divisions/units	Final decision making authority – Section/Division/Unit wise details
			IFD	Section Officer, Finance and Accounts Officer, Deputy Financial Advisor
			Budget Division	JS&FA > Dy.FA > FAO> SO(F&A) >DA
			Audit	Section officers to F&AO to DFA to FA, CSIR.
			Fund & Pension	SO(F&A) to F&AO to Dy.F.A. to FA, CSIR to DG, CSIR
			Report Section	SO(F&A) to F&AO to Dy.F.A. to FA, CSIR to DG, CSIR
			Stores & Purchase Division	JSA - CoSP-SPO-SO(S&P)
			CSIR Science Centre	Respective Manager and other supportive staffs
			IT (Information Technology)	Respective Scientists, Technical Officers and Head-IT
			SCDD	SO, PTO, Incharge SCDD, DG CSIR

			TMD	Scientist/Technical Officer, Head-TMD, DG-CSIR
			E-III (Central Office)	JS, Sr. DS, US, SO
			IPU	Head, IPU
			URDIP	Admin ASO reports to SO SO reports to AO/COA AO/COA report to Head CSIR-URDIP
			ESD	The Engineers deputed at site (by Chief Engineer) for the work
			HRDC	ASO-SO-Sr.COA-Head or Administrations CSIR-HRDC
			Innovation Management Directorate	Scientist/Technical Officer, Head, IMD, DG-CSIR